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Survey Technologies Evaluation Project

About the project

The current portfolio of survey technologies, Qualtrics and Class Climate (course evaluation platform), has been in use for over ten years and over time several additional survey tools (e.g., Survey Monkey, Google Forms, etc.) have been leveraged by Ohio University stakeholders. To better align this portfolio with the changing needs of the OHIO community, OIT is launching a survey tool evaluation process that will include a request for proposal (RFP). The goal of this process is to have a portfolio of survey technologies that support long term teaching and learning, research, and other information gathering goals of the University. 

Immediate changes to the currently available survey tools are not in scope, and we will continue to support and make Qualtrics, Class Climate, and REDCap available. Should the RFP process award the University’s survey needs to another company (or companies), a transition plan will follow to ensure continuity in service.  

How to get involved 

Review the Survey Tools Usage Survey Findings

The Survey Tools Usage Survey closed on May 7 and was distributed to ~3,000 OHIO faculty, staff, and students. The results have been analyzed and will be used to help OIT understand survey tool usage and future needs, guiding the rest of the evaluation process detailed below. 

Review the Survey Tool Usage Summary

 

Join the Surveys Advisory Community

The Surveys Advisory Community is comprised of faculty, staff and students and meets about once a month to discuss topics and trends related to surveys and to help influence the future of surveys at OHIO.

Join the Advisory Community

Current Status and Next Steps

We are currently in the contract negotiation (Step 6) of the Request for Proposal (RFP) process.

  1. Establish RFP Selection Committee: June 2021 
  2. Finalize requirements and publish RFP: August 2021 
  3. Review and score vendor responses: August - September 2021 
  4. Host vendor demonstrations for short listed vendors: September 2021 
  5. Score vendor demonstrations and select vendor(s): October 2021 
  6. Vendor negotiations: October 2021 – January 2022 
  7. Announce selected vendor(s): January 2022 

We hope to be able to announce the selected vendor(s) in early 2022.  

Updates and progress announcements will be shared through the following methods: 

  • Surveys Advisory Community meetings 
  • Ad hoc conversation and updates through Advisory Community Teams channel. 
  • Periodic announcements in OHIO Employee News