|Approved on October 28, 2002||Signatures and dates
on archival copy
|September 1, 2002|
Director of Computer Services
|Nancy Prichard Crist, Chair|
Policy and Procedure Review Committee
Associate Provost for Information Technology
Review by Computer Services is necessary in order that programming requirements and operating requirements of the high speed printer are considered; i.e., weight of paper stock, type of perforations, method of attaching multiple part forms (crimp, glue, etc.), type and size of carbon, standard sizes of paper stock, conformity of layout with programs, vendor reliability for special forms, etc.
The Production Control Manager will review the forms specifications with systems, programming, and operations areas and resolve any potential problems or discrepancies. The Production Control Manager will prepare a final copy of the form layout and list the ordering specifications.
A purchase requisition should be processed by the ordering department with five (5) copies of the final form layout and specifications attached. Three months lead time in ordering is necessary to allow for bidding and proofs.
Printer's proofs should be reviewed by the Production Control Manager and the ordering department before giving final approval to the printer.
When forms are delivered, the Production Control Manager will arrange for test runs on the computer and will review the tests with the ordering department.
The Production Control Manager will maintain a history file of forms and a record of all problems with each form and with each supplier.
The Computer Services Production Control Manager office is located in the Computer Services Center and may be contacted by calling Computer Services' Frontline (597-8000) and asking for the Production Control Manager.
Dick Piccard revised this file (http://www.ohio.edu/policy/91-002.html) on May 15, 2013.
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