|Approved on December 5, 2008||Signatures and dates
on archival copy
|Debra M. Benton|
Executive Vice President and Provost
|Roderick J. McDavis|
Date of Approval
|December 5, 2008|
A student is herein defined to mean any person who is or has been in attendance at Ohio University for whom the university maintains education records protected by FERPA.
Education records protected by FERPA include the following:
Information technology staff are not official custodians of education records protected by FERPA, but rather employees assisting in creating and enhancing systems used by the official custodians.
A student or a person applying for admission may waive his or her right of access to confidential statements described in this item, except that such waiver shall apply to recommendations only if the student is, upon request, notified of the names of all persons making confidential recommendations, and such recommendations are used solely for the purpose for which they were specifically intended. The student may revoke, in writing, the previous waiver of his or her right to access to confidential statements or recommendations. Such revocation shall only apply to confidential statements or recommendations placed in the record after the waiver has been revoked. Such waivers may not be required as a condition for admission to, receipt of financial aid from, or receipt of any other services or benefits from, the university.
However, the student shall first attempt to resolve his or her grievance informally through the department chair or school director, dean of his or her college, or in the case of other records, through the official custodian of the records. The department chair or school director, dean, or official custodian, after careful review of the facts surrounding the challenge, shall inform the student, in writing and within five (5) days after the student presents the challenge, of his or her decision and any corrective action that will be taken.
If the student is dissatisfied with the results of his or her informal challenge through the department chairperson, dean, or official custodian, he or she has the option to proceed with the formal hearing as referenced in the first paragraph of this subsection. Appeals of the results of these formal hearings shall follow the organizational hierarchy to the Executive Vice President and Provost. The decision of the Provost will be final.
The Faculty Handbook, Section IV, part C, "Final Examinations and Change of Grade," provides the mechanism by which students may challenge grades. No right to appeal a grade exists beyond this.
The university shall give public notice of the categories of information that shall be considered public or directory information, and shall allow a reasonable period of time after such notice has been given for a student to inform the university, by filing a Confidentiality Status Request with the Office of the University Registrar, that none of the information so designated should be released without the student's prior consent.
provided that such studies are conducted in such a manner as will not permit the personal identification of students or their parents by persons other than representatives of such organization and such information will be destroyed when no longer needed for the purposes for which it was released.
The student has the right to file a complaint with the Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. Written complaints should be directed to: The Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-5920; phone: (202) 260-3887; fax: (202) 260-9001; e-mail: firstname.lastname@example.org.
Education records protected by FERPA or information therefrom shall only be transferred to a third party on the condition that such party will not permit any other party to have access to such information without the written consent of the student, or a judicial order. The provisions of this paragraph do not apply to disclosures made to pursuant to the Policies and Procedures section, subsection III, item 4, as well as the Policies and Procedures section, subsection IV, items 1, 4, 9, 10, and 11.
|Dick Piccard revised this file (http://www.ohio.edu/policy/12-020.html) on May 2, 2013.|