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V8 -- Page Sets:  Create and Populate

CommonSpot provides tools for managing groups of pages, known as "Page Sets." This is most likely to be useful when a group of pages share related content. Such Page Sets are first defined by identifying the pages that are members of the set, and then in those pages or in other pages, you can add page elements that provide a Table of Contents, an Index, or Navigational links to the members of the page set. The Navigation links are "Previous," "Top," and "Next," implementing the conventional "wagon wheel" scheme, with the first page in the page set acting as the "hub" of the wheel.

Before building a new page set, it is essential that at least one of the pages to be included in the page set already exist, so that you can create the page set. It is commonly convenient to have all the pages in a page set built on the same template, or at least all those in any one subsite. You can add pages to the set, and change the ordering of the pages in the set, after it has been created, and after links are already in place on one or more pages -- those links will be updated appropriately as you add pages to the page set. Other sections discuss the techniques for managing and for using existing page sets.

  1. First create one or more of the pages that you plan to include in the page set.

  2. Click the "My Content" button in the content-spanning toolbar; select "My Page Sets...". Observe the summary report listing all page sets that you own that are in the default subsite itself (not in any child sub-subsites); usually there are none.

  3. Select the appropriate subsite, within which you want to create the new Page Set, and click "Filter". Observe the updated list of Page Set titles, if any (you will have to name the new set uniquely).

  4. Click on Create New Page Set, in the lower-left.

  5. Choose the subsite within which it will live; this should probably be a subsite containing at least one of the pages that will be part of the Page Set.

  6. Enter the name, title, description, category, and keywords for the page set. A future version of CommonSpot may provide for limited-scope page sets, but in the current version of CommonSpot, all page sets are system-wide, so you must choose a name that will not collide with any other existing page set name; including the subsite name will likely help.

  7. Click on the "Save" button.

  8. Observe the "Page Set Members" Window, with no members listed. You can close the window at this point, and come back to add the members later, or you can add one or more members now.

  9. Click on "Add Members" at the lower-left.

  10. Choose the site, category, and particular item; repeat as needed. The list of pages available to be added to the page set will include all those meeting the criteria you have specified, except that the list will not include any of the pages that are already in this or any other page set (no page may be in more than one page set: if it were, there would be no way to identify the "next page"). In class, add the "index" page first.

    • You can click a row to highlight a page and then click "Use highlighted page" at the bottom-right to use that one page.

    • You can use the check-boxes at the right side to select specific pages, and then choose the action from the pop-up at the lower-right, taking that action by clicking on the adjacent "Go" button.

    • You can use the "Select All" and "Deselect All" links at the top right.

    • Use the "Save" button as appropriate.

  11. While looking at the Page Set Members whitebox, view that page as published by clicking on the green round tool icon adjacent to the pencil tool icon in the Actions column at the right of the row.

  12. Click on the pencil icon at the right to choose work on the page (my changes, all changes, or approval).

  13. Click on white space or the subsite name to select a member (the row will be highlighted), and then drag it up or down to change the sequence. Remember that the first one listed will be the table of contents page (the "top" link's destination).

  14. Click on the tool icon in the middle of the Actions column (with the white minus sign in the red circle at its lower-right corner) to remove that member from the page set.

  15. When done, click on the "Close" button.