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V8 -- Inspect Images Available

Uploading a new image is discussed separately.

CommonSpot maintains a collection of images that are available for placement on your pages. 

There are two groups of images:

  • those that are "public" - - i.e., available to all CommonSpot content contributors and pagemasters for placement on a page, and

  • those that are available to the owner alone.

You can add images to the collection. Depending on your account permissions in CommonSpot, you may be able to set any of your images to be public.

To see the available images:

  1. Login and navigate to a page in the subsite you are working on.

  2. Select "View Page in CommonSpot," "Work on this Page," or "Work on this Page (All Changes)."

  3. Click on the "Tools" button in the full-width toolbar and choose, "Find Images...".

  4. In the resulting lightbox, make your selections to prune or expand the list of images that you will see, and select the layout of the display. If you don't see an opportunity to impose the restrictions you want, click on "Show More" at the lower-left.

  5. Click on the "Search" button. The default display will be several columns and as many rows as needed. Each image's cell will include a standard-sized "thumbnail" image at the top, some text information about the image, and at the bottom of the cell, three tool icons and a check-box. You can quickly change the "Show As:" selection to alternative presentations.

  6. If you don't want to upload a new image, then when you are done looking at the existing images, click on the blue "X" at the upper right for "Image Search" or lower right. This will return you to the same dialog box you used in step 4.

  7. To add a new image to the gallery, from your computer's disk drive:

    First verify that the document is in a file whose name contains no spaces or punctuation marks, except perhaps hyphen ("-") or underscore ("_") characters, and whose name ends with the conventional file extension for that type of file (e.g., ".gif", ".jpg", ".jpeg", or ".png" -- be sure those letters are lowercase, to avoid a bug);

    Second, in the "Find Image - Search Results" display, click on "Upload New Image" in the lower-left.

  8. Click on the "browse" button to navigate on your computer's disk drives to find the image file you want to upload. Click on the "Open" button to select it.

  9. Modify the other characteristics, as appropriate:

    The "Target Subsite" will default to the subsite of the page you were working on, not to the subsite you searched to generate the list of images you were looking at when you clicked on "Upload New Image."

    The "Description" will default to the filename, which is sometimes a good choice; that field will end up as the default for the "Flyover Text" when you place the image on a page, so a real description is best.

    Be sure to look for the check-box near the bottom, "Include in Public Image Gallery": if you are authorized to create public images, that will be checked by default, and must be cleared if you don't want the image to be public (see the discussion immediately prior to these steps).

  10. Click on the "Next" button.

  11. Observe that the graphic you have just uploaded is now included in the count of "My Images."

  12. When you are looking at the gallery of images, you will see a trash-can icon for each one. Clicking on that icon will delete the image.