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V8 -- Finding Pages through Keywords

CommonSpot maintains two internal databases of keywords that apply to each page: those provided by the page's author through the Properties button's Standard choice, which are visible to all logged-in CommonSpot users and are included in the META tags of the generated page, and those provided by other individual CommonSpot users, which are visible to themselves only, while using CommonSpot.


Finding Subsite Pages by Their Keywords


The following procedure can be used to find pages according to the keywords that have been assigned to them within CommonSpot by the page's author:


  1. Login and navigate to a page in the subsite you want to check.

  2. Click on the pencil icon at the top-right; select View Page in CommonSpot.

  3. Click on the Admin button on the full-width toolbar at the top; select Subsite Administration; the current subsite will be chosen -- scroll and choose another subsite if you want to change; click on Next.

  4. Click on the Content Classification heading in the left column; then click on Manage Keywords.

  5. It will build a lightbox listing all the keywords that are assigned to pages in that subsite, with a "usage" column showing the number of pages for each keyword entry (the numbers will be linked); an adjacent column will similarly list and link "image usage" for images that have had those keywords assigned. In a large subsite, this may take several minutes, which will seem like a very long time while the lightbox just has two curved arrows chasing each other and the word, "loading..."; be patient.

  6. Click on the Usage number to build a lightbox with a list of the pages whose keyword entries include the one on that row.

  7. Click on the link for any page you want to examine.

  8. Click on the "Close" button when you are done, if the lightbox is still open.


Adding Personal Keywords


The personal keywords feature in prior versions of CommonSpot has been replaced by "My Tags." The following procedure can be used to add personal tags for the page currently being displayed:


  1. Click the "Manage" button in the content-spanning toolbar to display the menu, and then select "My Tags...".

  2. Observe whether you have already provided tags, so as to avoid duplication.

  3. Click in the box and type an applicable tag, or multiple tags, with a comma between words. Consider whether or not to choose tags that are already provided by the author (the Keyword View... dialog will let you see those).

    You may also choose tags from the list provided when you click on the "Select Tags..." button.

  4. Click on the "OK" button when done adding tags.


Finding Pages by Keyword or Text Searching


Use the "Find..." option from the "Tools" menu in the full-width toolbar at the top. By default, it will search using the keywords from the Standard Metadata and also the keywords from your My Tags, for each page. 


You can also use the search feature in the upper-right corner of this page, the Front Door, or any other official page constructed on a template that provides the search. If you need more control of your search, use the existing custom search capabilities.