Checklist for Temporary Remote Work
If you are temporarily shifting to remote work, you will need to consider the following points. You should make the necessary preparations, and make sure to conduct a test run in advance if possible, to make sure your equipment works as expected. Remember, even though you’re working remotely, you’re not alone. If you need help, contact the OIT Service Desk at https://www.ohio.edu/oit/help.
Faculty should also review: Keep Teaching
- Identify a remote work location
You will need to identify a remote work location. The location you select should be conducive to an office setting (safe, comfortable, relatively quiet and free of distractions). The location should also have an internet connection with sufficient bandwidth to work effectively (cable, DSL, 4G LTE).
- Make sure you have a computer that you can use
If you have an Ohio University provided laptop, you should use it. If you don’t, but you do have a personal computer you can use, you will need to take extra steps to make sure your computer is secure, by following our Securing Remote Work Guidelines.
- Make sure you have all the computer devices that you need
If you have a university laptop, make sure you take home your laptop bag and the power adapter. If you think you need to take home additional devices, such as a keyboard, a mouse, a docking station, or a monitor, talk to your supervisor. Also, if your laptop does not have a camera, a microphone, and a speaker, you may need to take home a webcam and a headset as well. Printing to a departmental printer is available to remote employees via Campus VPN.
- Set up a device that you have access to remotely for multi-factor authentication
Many university systems require multi-factor authentication. If you use your work phone for MFA, you will need to account for this. Please refer to Help and Resources: Multi-Factor Authentication for other options. The simplest alternative is to use the Duo smartphone application, as detailed in “Use the Duo Mobile App”. Alternately, you can use a phone at your remote work location, as detailed in “Add or Remove a Device”.
- Set up Campus VPN (if applicable)
Some resources (for example, personal and departmental shared drives, and departmental printers) require Campus VPN for access from off campus. If you need one of these resources, make sure you have Campus VPN configured and know how to use it. Please refer to Campus VPN for instructions.
- Prepare your work phone
You will need to forward your work phone and learn how to check voicemail from a remote location. Please refer to Accessing your phone remotely for instructions.
- Prepare for instant messaging and remote meetings
You will need to prepare to communicate with coworkers remotely. If you are not familiar with Microsoft Teams, please refer to Microsoft Teams Quick Start Guide and Microsoft Teams to get started.
- Make sure you have remote access to all the applications and files you need.
Make sure you have remote access to every application and all the files that are essential to fulfilling your job duties. A good place to start is to review the OIT Service Catalog, which provides a list of university managed IT systems and instructions for how to use them.
If you don’t have a university owned laptop, and are shifting to remote work on a personal device, please talk to your supervisor if either of the following apply:
- You need Ohio University licensed software to fulfill your job duties.
- You need to access sensitive information.