Community Work Study
The Federal Community Work Study (CWS) program provides community-based jobs to eligible Ohio University students. CWS is coordinated by the Center for Campus and Community Engagement and the Office of Financial Aid. This employment and experiential learning opportunity is designed to assist with the cost of your college education, reinforce your educational and career goals, and enable you to engage with the community. Award amounts can vary, but Community Work Study students are typically eligible to work up to 150 hours per semester for fall and spring, and roughly 20-28 hours per week during summer at a $10 hourly rate. Remote and in-person work is available and this program serves students on all Ohio University campuses.
The Community Work-Study Program allows you to:
- Gain relevant, career-related work experience
- Have direct contact with professionals in non-profit and public service-related fields
- Network with community partners that could help you attain a career post-graduation
- Meaningfully engage with the community
CWS awards are based on the result of the student’s Free Application for Federal Student Aid (FAFSA). Undergraduate, graduate, and professional students are eligible for the program, with final eligibility determined by the Ohio University Office of Financial Aid. Since this a federally funded program, the student(s) cannot take part in partisan or non-secular activity as part of their CWS job.
Work duties that can be effectively completed or provided in a remote environment should continue in this modality in order to reduce overall density of people on all campuses and in communities.
Work duties that cannot be completed or provided remotely may require Community Work Study (CWS) employees to return to on-site locations. Community partners will consider each part of positions to determine if partial remote may be possible; as potential risk reduces, plan to return those employees whose work may be more efficiently or effectively performed on-site.
For student employees who must work fully or partially on-site, work safety rules must be established, and information/expectations clearly communicated to all.
Community Work Study Host Sites must submit:
- A justification statement to request for work that necessitates on-site activities and describes the position
- A copy of their COVID-19 work site health and safety plan that must be in alignment with the work safety rules below
- A copy of the CWS Compliance form (below) that is signed by the student and supervisor
The CCCE will review all requests for on-site activities and determine approval based on adherence to Ohio University’s COVID-19 guidelines and Ohio Department of Health regulations.
Work Safety Rules
- Immediately prior to reporting to CWS community partner site, CWS employees shall measure their body temperature and self-evaluate to ensure there is no onset of illness.
- If CWS employees become ill while at work, they should contact their supervisor, leave the work site, and immediately contact their primary care physician or Campus Care to seek testing.
- All students who are confirmed or presumed positive, must not return to campus, or work, until cleared by a health professional. (See University guidelines)
- All students who are notified by public health that they have been exposed to COVID-19 must quarantine and not return to campus or work for a minimum of 14 days. (See University guidelines)
- CWS employees shall practice social distancing by ensuring a 6-foot distance between people at all times.
- CWS employees shall wear a face covering when on site unless exempted from doing so by their supervisor in accordance with the Ohio Department of Health regulations.
- CWS employees working alone in an office, space, or vehicle, or single operation of a piece of equipment (i.e. riding mower, etc.) may remove the mask; however, the mask must be worn properly prior to entering any space where employees could potentially meet/come in contact with another person; including exterior spaces (i.e. walkways, parking lots, athletic fields, etc.).
- CWS employees or workers may seek an exemption from the requirement to wear a facial covering from their university supervisors (CCCE). If request is being made based on health reasons, employee’s request should be accompanied by a doctor’s note. Additionally, if an employee needs an accommodation in accordance with the American with Disabilities Act, please contact the Office for University Accessibility at 740-593-2620 or email@example.com.
- Summer session II: June 20 – Aug 15, 2021
- Fall semester: Aug 24 – Dec 11, 2021
- Winter break: Dec 12 – Jan 9, 2022
- Spring semester: Jan 10 – April 30, 2022
- Summer session I: Begins May 1, 2022
To qualify for a CWS position, a student must be enrolled for the academic semester/year, be in good academic standing, and must complete the Free Application for Federal Student Aid (FAFSA) prior to applying to the program. Students can determine if they are Work Study eligible in the Financial Aid Award Letter they receive from The Office of Financial Aid, or by contacting their Financial Aid Advisor. Students are encouraged to ask specifically if they are eligible for the Community Work Study Program when reaching out to Financial Aid.
The Office of Financial Aid will make the final determination of eligibility based on the FAFSA. Upon placement, students will report their hours via Workforce, with their supervisor verifying their timesheet. While in the program, students will earn $10 an hour and may work up to 10 hours per week during the semester, and up to 28 hours per week during the summer.
Applications to the Community Work Study Program are accepted via Givepulse. If you do not yet have an account, click "Sign Up" in the upper right corner of our Givepulse page using your OHIO email address.
Once you have created your account, join the Community Work Study Program group. You will be prompted to request membership to the group and submit your PID to verify your eligibility. If determined eligible, you will be admitted into the group where you can then search open positions by clicking the CWS Positions tab above the About section. If a position is still open, an Apply Now button will appear in the top right corner. Once you have submitted your application materials, the host site will reach out to you to coordinate an interview if they are interested in moving forward with your application.
Regional campus students have access to the master list of positions listed in the group, and will also find subgroups specific to their campus that appear in the Subgroups section below the About section on the group page. Opportunities from partners in regional communities are cross-posted into these subgroups, and remote opportunities are available to students across the institution.
Once admitted into the program, the CCCE will connect students with University Human Resources and schedule a brief orientation session with our staff to introduce students to the program and answer any questions.
Community Host Sites
To be a host site for the Community Work Study program, the organization must be a nonprofit or government agency. If you are interested in becoming a host site, please reach out to Courtney at firstname.lastname@example.org and/or follow the instructions below.
Step 2: Once you have an account affiliated with Ohio University, find and select the Community Work Study Program icon under "Subgroups" on the Ohio University Give Pulse page or click this link to request membership to the Community Work Study program group. You will be prompted to request membership. Scroll down, indicate you are a community partner, and enter N/A for PID and other student-only information.
Step 3: Upon membership approval the Community Work Study group, enter the page.
Step 4: On the Community Work Study Givepulse page, select "Submit Internship" in the top right corner.
Step 5: Complete the form by filling out the position description and details, save and submit. The "internship" will not be published until the CCCE reviews the position.
If you are requesting a non-remote student employee, please submit the additional documents requested at the end of the form.
Step 6: The CCCE will review your submission and request a CWS placement with your organization to be created with the Office of Financial Aid. We strive to meet the needs of all of our partners, however, there are a finite number of placements available for this program each year, so every request may not be able to be approved.
- Upon approval, you will be notified that your position has been published and your posting will appear in the listing of open opportunities accessible to eligible students. The administrator of the position and CCCE staff will receive notifications as students apply to the posting.
- Regional campus affiliates and remote positions will be cross-posted in regional campus subgroups, which allow regional students to browse opportunities specifically in their communities as well as search the master listing.
Step 7: Community partners are encouraged to reach out to applicants and conduct interviews at their convenience as students apply. Once the determination to move forward and hire a student is made, please reach out to Courtney at email@example.com to formalize the placement with the Office of Financial Aid. The CCCE will then follow up with the student to submit necessary paperwork to Human Resources.