Once a student has completed the registration process with Student Accessibility Services, it is their responsibility to notify their instructors of their accommodations. If a student requests accommodations for your class, they should provide you with a letter dated for the current semester, listing the accommodations they have been approved for. To view a sample accommodation letter, click here.
Students may provide their accommodation letter by email or hard copy in person. Once you receive that letter, you will want to discuss privately with the student how their accommodations will be implemented in your class. It is recommended this be discussed via a face to face meeting if possible.
If the student is requesting exam accommodations that you are not able to arrange (i.e. extended time, reader, reduced distraction location), SAS can assist with these arrangements. It is important that the student know in advance of test day how arrangements will be made, whether you will work with them directly or they need to schedule through SAS. More information on the process for students to schedule exams through SAS, including our exam administration guidelines, can be found here: Procedure for Scheduling Exams.
Keep in mind that exams scheduled through SAS must be scheduled a week before the test date. Because of this, we ask that you:
- Inform student of need to test through SAS as soon as the need is known
- Be available to sign the Exam Scheduling Form that a student will bring to you
- Assure that the test is submitted to SAS at least 1 business day prior to the scheduled test date
Questions & Concerns Regarding Specific Accommodations
If at any time you have questions or concerns regarding a specific request for accommodation, or questions about the manner in which the accommodation is to be implemented in your class, please contact the student’s Accessibility Coordinator listed on their accommodation letter for assistance. If concerns are not resolved through discussion with the Accessibility Coordinator, it will be referred to the Associate Director of Student Accessibility for resolution. Decisions made by SAS may be reviewed by the ADA/504 Coordinator for a final determination, which is appealable to the Provost.