Ohio University

Community Work Study

Overview

COVID-19 Guidance

Program Dates

How to Apply

Overview

The Federal Community Work Study (CWS) program is one of the Campus-Based Aid Programs. This program provides community-based jobs to qualified Ohio University students. CWS awards are based on the result of the student’s Free Application for Federal Student Aid (FAFSA). Undergraduate, graduate, and professional students are eligible for the program, with final eligibility determined by the Ohio University Office of Financial Aid. Since this a federally funded program, the student(s) cannot take part in partisan or non-secular activity as part of their CWS job. See How to Apply below.

COVID-19 Guidance

Work duties that can be effectively completed or provided in a remote environment should continue in this modality in order to reduce overall density of people on all campuses and in communities.

Work duties that cannot be completed or provided remotely may require Community Work Study (CWS) employees to return to on-site locations. Community partners will consider each part of positions to determine if partial remote may be possible; as potential risk reduces, plan to return those employees whose work may be more efficiently or effectively performed on-site. 

For student employees who must work fully or partially on-site, work safety rules must be established, and information/expectations clearly communicated to all. 

CWS Partner Host Sites must submit:

  • A justification statement to request for work that necessitates on-site activities and describes the position
  • A copy of their COVID-19 work site health and safety plan that must be in alignment with the work safety rules below
  • A copy of the CWS Compliance form (below) that is signed by the student and supervisor

The CCCE will review all requests for on-site activities and determine approval based on adherence to Ohio University’s COVID-19 guidelines and Ohio Department of Health regulations.

Work Safety Rules

  • Immediately prior to reporting to CWS community partner site, CWS employees shall measure their body temperature and self-evaluate to ensure there is no onset of illness.
  • If CWS employees become ill while at work, they should contact their supervisor, leave the work site, and immediately contact their primary care physician or Campus Care to seek testing. 
  • All students who are confirmed or presumed positive, must not return to campus, or work, until cleared by a health professional. (See University guidelines here: https://www.ohio.edu/coronavirus/testing-tracing-quarantining)
  • All students who are notified by public health that they have been exposed to COVID-19 must quarantine and not return to campus or work for a minimum of 14 days. (See University guidelines here: https://www.ohio.edu/coronavirus/testing-tracing-quarantining)
  • CWS employees shall practice social distancing by ensuring a 6-foot distance between people at all times. 
  • CWS employees shall wear a face covering when on site unless exempted from doing so by their supervisor in accordance with the Ohio Department of Health regulations. 
  • CWS employees working alone in an office, space, or vehicle, or single operation of a piece of equipment (i.e. riding mower, etc.) may remove the mask; however, the mask must be worn properly prior to entering any space where employees could potentially meet/come in contact with another person; including exterior spaces (i.e. walkways, parking lots, athletic fields, etc.). 
  • CWS employees or workers may seek an exemption from the requirement to wear a facial covering from their university supervisors (CCCE). If request is being made based on health reasons, employee’s request should be accompanied by a doctor’s note. Additionally, if an employee needs an accommodation in accordance with the American with Disabilities Act, please contact the Office for University Accessibility at 740-593-2620 or access@ohio.edu

Please also read our Training on COVID-19 Prevention and the Workplace and download and submit a signed CWS Compliance Form. We appreciate everyone's efforts to keep each other safe!

2020-2021 Program Dates

Summer session II: June 7 – Aug 15, 2020

Fall semester: Aug 16 – Dec 12, 2020

Winter break: Dec 13 – Jan 10, 2021

Spring semester: Jan 11 – May 1, 2021

Spring break: March 7-13, 2021

Summer session I: May 9 – June 19, 2021

How to Apply:

For Students 

To qualify for a CWS position, a student must be enrolled for the academic semester/year, be in good academic standing, and must complete the Free Application for Federal Student Aid (FAFSA) prior to applying to the program. Students can see if they are Work Study eligible in the Financial Aid Award Letter they receive from The Office of Financial Aid, or by contacting their Financial Aid Advisor. The Office of Financial Aid will make the final determination of eligibility based on the FAFSA. Upon placement, students will report their hours via Workforce, with their supervisor verifying their timesheet. While in the program, students will earn $10 an hour and may work up to 10 hours per week during the semester, and up to 28 hours per week during the summer.  

Application Instructions

Applications to the Community Work Study Program are accepted via Givepulse. If you do not yet have an account, click Sign Up in the upper right corner of our homepage using your ohio.edu email addresshttps://ohio.givepulse.com/group/292281-Ohio-University-Center-for-Community-Engagement

Once you have created your account, go to Ohio University's Givepulse page, click the Subgroups tab just above the About section and select the Community Work Study Program group. Once you become a member of the group, you can search open positions by clicking the CWS Positions tab above the About section. If a position is still open, an Apply Now button will appear in the top right corner. Once you have submitted your resume and PID, the host site will reach out to you to coordinate an interview if they are interested in moving forward with your application.

For Community Host Sites

To be a host site for the Community Work Study program, the organization must be a nonprofit or government agency.

Step 1: Create an account for your organization on GivePulse: Find instructions on how to get started here

Step 2: Once you have an account affiliated with Ohio University, find and select the Community Work Study Program icon listed under "Subgroups" on the Ohio University Homepage

Step 3: Request to join the Community Work Study group and enter the page. On the Community Work Study homepage, select "Submit Internship" in the top right corner.

Submit internship to CWS

Step 4: Complete the form by filling out the position description and details. Save and submit.

  • NOTE: If you are requesting a non-remote student employee, please submit the requested additional documents requested at the end of the form.

Step 5: The CCCE will review your submission and request a CWS placement with your organization to be created with the Office of Financial Aid. We strive to meet the needs of all of our partners, however, there are a finite number of placements available for this program each year, so every request may not be able to be approved.

  • Upon approval, you will be notified and your posting will appear in the listing of open opportunities accessible to eligible students. The administrator of the position and CCCE staff will receive notifications as students apply to the posting. 

Step 6: Community partners are encouraged to reach out to applicants and conduct interviews at their convenience as students apply. Once the determination to move forward and hire a student is made, please reach out to Courtney at lefebvrec@ohio.edu to formalize the placement with the Office of Financial Aid. The CCCE will then follow up with the student to submit necessary paperwork to HR.

 

Questions? We're here to help!

Make an Appointment with the CCCE (Select GivePulse Support)

Or reach out to Courtney, Assistant Director of Community Engagement, directly at lefebvrec@ohio.edu or 740-597-1206.