Ohio University

The Advisor October 2018

UAAC Important Questions and Answers

Individual that deals with OSHA regulations, workplace ergonomics, chemical toxicants & hazards

  • Occupational Hygienist

My advisee needs assistance with their study skills. What course should I recommend?

  • UC 1100: Learning Strategies | 2 credits
  • UC 1101: Time Management & Test Taking Skills | 1 credit
  • UC 2900: College Reading & Study Skills | 3 credits

Emergency Microgrants

  • Emergency Microgrants can be used for the following:
    • Paying for car repairs so a student can continue to work.
    • Upgrading necessary software to support a visual disability.
    • Security deposit for a student involved in abusive relations
  • Emergency Microgrants cannot be used to cover tuition
  • Contact college office to initiate the process

What percentage of OHIO undergrad students reported low or very low food security last year?

  • 29%

Swapping onto the Waitlist is NOT for these specific courses:

  • Multi-component courses

Community (C) Courses indicate that this course…

  • Has a service learning component

MyOHIO Success Network: Resolving Flags for Advisors

By Jenny Klein

Thousands of flags have been raised in the MyOhio Success Network indicating students who are struggling with at least one class. This system will be most successful if we all do these few things as advisors:

If you are planning on following up with a student, please “assign” that flag to yourself.

  • If you have spoken with a student about a concern, please “clear” or “resolve” the flag in the system so that other advisors don’t duplicate your effort.
  • If you would like assistance with this, please contact your Student Success Advisor, your College Office, or the Allen Student Advising Center.

We can help you use this system to effectively intervene with your students!

An Introduction to Handshake

By Kendra Lutes

OHIO’s Career and Leadership Development Center (CLDC) has replaced one of its primary online career development tools, Bobcat CareerLink, with Handshake, an online career network that is more user-friendly and results-driven and that is expected to increase Bobcats’ and the University’s access and exposure to employers. More than 200,000 employers, including all of the Fortune 500 companies, are using Handshake in their recruitment efforts.

By joining Handshake, Bobcats will have a direct connection to many of those employers and those employers will have access to Bobcats’ profiles, which they can search like they would on LinkedIn, and to career events on-campus, such as the bi-annual Career and Internship Fairs. Students can access their Handshake accounts at ohio.joinhandshake.comusing their OHIO ID and the password connected to that ID and can start creating their profiles today! Read more about the transition to Handshake, here.

UAAC Handout

There were several helpful handouts provided at the UAAC meeting. If you would like a hard copy of those, please stop by the Allen Center, Baker Center 417. Also, please find an electronic copy available to you in this newsletter.


Chapman Clapp Outstanding Advisor Award Winners

The Chapman Clapp Outstanding Advisor Award winners demonstrate the following:

  • Accessibility through excellent interpersonal skills and availability to students, as well as others in the department or division regarding advising and student matters
  • Knowledge, understanding, and clear articulation of university, college, and major requirements - Appropriate referral of students to campus resources
  • Commitment to student success including, but not limited to, participation in advising workshops, major and career fairs, student activities, organizations, and honor societies, as well as offering aid in attaining job placement, internships, fellowships and awards

Each Spring toward the end of the semester one professional academic advisor and one faculty advisor are selected from all the nominations that have been collected.

The winners for the 2017–18 are

  • Paula Linscott
  • Roger Aden

A student said about Paula that she was “one of the main reasons I decided to stay at Ohio University”.

A student reported that Roger “listens and helps me solve my problems”.

Please join us in congratulating these two Chapman Clapp Outstanding advisors!


AAC New Hires

Indu Sharma

Dr. Indu Sharma is the Academic Retention Specialist of Ohio University’s Academic Achievement Center (AAC). In the AAC her primary responsibilities include “assisting with providing support to probation and/or at risk participants; and providing academic coaching or supplemental academic advising to any participant.” In addition, the duties involve engagement in outreach projects to create opportunities for our first generation students; maximize their potential to be academically as well as holistically successful; and to increase retention and graduation through academic support. Dr. Sharma is dedicated to the Ohio University’s commitment to “ensure a safe, diverse and welcoming environment for every member of the Bobcat community.”

She has a teaching/advising/outreach background of more than 15 years in higher education settings and 12 years’ experience teaching various courses to students from diverse backgrounds including at risk (first generation, probation), and underrepresented/minorities students; students with disabilities, both at college, as well as, university level in and outside the USA. In fall of 2013, and spring of 2014, Dr. Sharma was awarded with the Honored Instructor Award by the University of Wisconsin Madison, anonymously voted by the students.

She has international project management/coordination experience, especially with grant programs supported by the Government of India, United States Agency for International Development (USAID), and Johns Hopkins University’s Center for Communication Programs (JHU/CCP).

On a personal level, she is trained in the Swami-Khera Gharana (traditional performance school) in dance and theatre. She has given hundreds of performances across the world. As part of her teaching/advising and coaching philosophy, she truly believes in combining her teaching experience, project management skills, education, and training in performing arts to enrich cultural and diverse learning experiences to her students. She believes that a class, advising/coaching session should be a place where there is a process of mutual respect and learning through dialogue and active participation--a place where the conversation is two way rather than one-way.

She earned her PhD degree in Communication (the Scripps College of Communication); a Master’s degree in International affairs, with a focus on Communication and Development, and a graduate certificate in Women’s, Gender, and Sexuality Studies from the Ohio University. She also has a Bachelor’s of Education degree and a Bachelor’s of Science degree from the University of Delhi, India.

Tammy Tucker

Ms. Tammy Tucker is the Assistant Director of Ohio University’s TRiO Student Support Services (SSS) College Achievement Program (CAP). In CAP my duties are to create engagement and outreach opportunities for our first generation students to attend and connect to in order to increase their persistence, retention, and graduation, advise student course selections, actively listen and support their transitions, guide career exploration and major selection, prepare them for careers and graduate school, love and respect them until they internalize their strengths.

She has spent the last 7 years working with first-generation students (Upward Bound and Student Support Services) in the state of Ohio helping them to be career and college ready as well as helping them persist and graduate from college. She started her K-12 teaching career in 1993. With 24 years extensive experience in education, she is a highly sought after TRiO consultant who specializes in improving service outcomes and support strategies. As a first generation graduate herself, she knows first-hand the struggles of staying in college and creating a plan for success. Ms. Tucker formats her lessons and messages in a real-talk format and designs visual scenarios that leave her audience informed and motivated. She is responsible for bringing Problem Based Learning (PBL) to the liberal arts and advocates for 21st Century Skills across the curriculum.

Ms. Tucker is a graduate of Central State University. She earned her Masters of Education degree as an Administrative Specialist in Higher Education Personnel in 2014 and a Bachelors of Arts degree in English Literature both from Central State University. While working at Central State, she wrote policies for Upward Bound, created a Study Resource Room, updated the Relaxation Room, and worked as an Organizing for America (OFA) Spring Fellow to ensure students were covered by the Affordable Care Act (ACA) for medical benefits. In addition to helping students, Ms. Tucker is a published writer of poetry that speaks out against poverty and increasing economic equity through education. She facilitated the 2015 Winter Retreat for Upward Bound using the book “Twelve Steps Toward Political Revelation” by Walter Mosley and is currently working on completing her book to tell her story. When Ms. Tucker is not working she enjoys playing tennis, cooking, and serving her community. She is the mother of three girls: Kyrie, Kirsten, and Kamara (1st-year Bobcat!). She attends Good Shepherd Episcopal Church.


University Academic Advising Council Minutes

October 17, 2018

The meeting began with Discussions at Tables.
Here are the outcomes of those talks.

How do you navigate difficult conversations with advisees?

  • Be straightforward.  Say what needs to be said respectfully.
  • Ask clarifying questions.
  • Provide resources and referrals
  • Seek first to understand.
  • Get to know the student so that the difficult conversation is within the context of a relationship
  • Avoid addressing difficult things via email.  Use phone or in person visits.

 What creative strategies do you use to reach students?

  • Text using google voice – good responses!
  • Groupme
  • Social media – Instagram, Facebook
  • Scheduling via MyOHIO Success Network or Doodle poll
  • Ask questions instead of just providing information
  • Google hangout appointments or skype appointments

How have you used the MyOHIO Success Network to assist students?

  • Reach out at least twice to all students “currently failing a class”.
  • Look at MOSN prior to advising appointments to address flags at the same time.
  • Success Plans to make sure students do what they need to.
  • Use “Come See Me” flags to get students into my office!
  • Filter for students with 3 or 6 flags or “currently failing class” flag.
  • Assign flags I’m working on to myself.  
  • Lower flags I’ve followed up on so others don’t duplicate my effort.

Strong Start to Finish

Ohio University is taking part in a state-wide effort to increase the number of students who complete their tier I math and English within the first year of their college study. Advisors are an important part of this effort. Thanks for all you do to assist your students in reaching this goal.

In-Progress (IP) DARS are here!

Class Permission Slip Process Moving Online beginning with Summer registration

Class permission slips will be available online in February!  Instructors may receive an email requesting approval for entry into their class.  More information can be found in the article about this opportunity.


  • Space in Alden (3rdfloor) for students and faculty to collaborate on projects
  • Available for students from all colleges and majors
  • Center for Entrepreneurship has $20,000 to support student businesses
  • “incubation pods” are spaces for students to run businesses out of
  • Alden 301
    • 3 meeting rooms open to all faculty/staff/students
      • 2x 6-person rooms
      • 1x 30-person room
  • Faculty/Staff Open House was October 25th, 9am-12pm

Phi Beta Kappa

Please encourage advisees who meet the requirements for this prestigious opportunity to join! See more in the article in this newsletter.

Degree Programs in University College

  • 112 AA/AS degrees conferred through Project Graduation
  • BSS referrals (<90 credit hours ideally)
    • 740-593-1935 to register for an information session
  • Pre-BSS major code
    • Students ad pre-BSS major after attending information session
    • Students remains in both pre-BSS and current major until admitted to BS
    • Major exclusively changed to BSS once admitted
  • SY 18-18 Deadlines
    • Spring 2019 Residency: February 15, 2019
    • Summer 2019 Residency: August 1, 2019
    • Fall 2019 Residency: October 15, 2019
  • Responsibilities of a Faculty Partner
    • Directly partner with student
    • Must be group I or II
    • Signature required for proposal approval
    • Optional 2019 faculty partner rubric
    • Partnering with departments to create BSS proposal planning guides
  • Responsibilities of Faculty Reviewers
    • Attend 2-3 90-minute meetings/year to review 20-30 proposals for admission to the BSS program
    • Next review meeting to review fall cohort: November 14, 2018

Best Quantitative Skills Choices

  • Math 1200 should only be for students on their way to an upper-level stats class or for students who need pre-calculus or calculus.
  • Pilot course: MATH 1060 – quantitative reasoning
    • Emphasis on reasoning rather than math
    • Appropriate for students who are not on the calculus track
      • Fulfills T1 
      • Alternative to MATH 1090
    • Limited to 1 section per semester for now

Student Accessibility Services Update

Accessibility Services Updates: University Accessibility Services reorganization

  • New office includes public access and faculty/staff accommodations
    • Carey and Dianne moving to Lindley 060
  • SAS remains the same following reorganization
  • Phone contact will remain centralized through Baker SAS office

SAT/ACT Concordance

  • Effective for all tests beginning March 2016
  • SAT more similar to ACT, based on Common Core
  • Changes how very high or low SAT scores concord to ACT
  • New numbers for PL1 and PL2
  • We only concord SAT to ACT
  • Requisite language being changed from SAT or PL to only PL for revised catalog

Closing Announcements

  • International Student & Faculty Services providing training upon request (Make requests to isfs@ohio.edu)
  • 2019 FAFSA can be filed through a mobile app
  • Economics department piloting microeconomics as a mid-semester class
  • Advising holds have been placed for Spring Registration

Phi Beta Kappa

By Dr. Paul C. Milazzo President, Phi Beta Kappa, Lambda of Ohio Chapter

Founded in 1776, Phi Beta Kappa (PBK) is the nation's oldest and most prestigious academic honor society. Only 10% of American colleges and universities can boast a PBK presence on campus, and Ohio University is one of them: our own Lambda of Ohio Chapter dates to 1929. For seventy-five years, it has inducted only the best and brightest OU undergraduates into its ranks, based on their demonstrated excellence in the liberal arts and sciences.

Breadth of knowledge is the mark of a true education, which is why employers as well as graduate and professional schools all recognize PBK membership as a mark of true distinction. They know that only 10% of eligible students meet the society's rigorous requirements. They know that PBK can count among its members 17 U.S. Presidents, 38 Supreme Court Justices, more than 130 Nobel Laureates, and a host of other high achievers -- from Condoleezza Rice and Jeff Bezos to Michael Crichton and Peyton Manning. Listing Phi Beta Kappa at the top of your résumé is a sure-fire way to move to the top of the pile.

Because membership in Phi Beta Kappa is so coveted, the society has spawned many imitators. But don't be fooled. No other organization can match Phi Beta Kappa's distinguished history or national prominence. At Ohio University, the tall clock in front of Baker Center, erected through the generosity of PBK alumni, stands as a testament to the organization's proud tradition on campus. Today, the University continues to hold Phi Beta Kappa in the highest regard and sees it as integral to its mission of academic excellence. So much so, that President Duane Nellis has allocated funds from his office to pay the one-time registration fee for every new initiate.

The selection process applies to juniors and seniors, but conscientious students should become familiar with the prerequisites for PBK membership as soon as possible. Maintenance of a high GPA (3.65 for seniors, 3.80 for juniors) is necessary, but not sufficient. Students must also take a broad range of courses in the humanities, social sciences, and natural sciences above the 2000-level to qualify, including three semesters of a foreign language for a B.S. degree and four for a B.A. If your students carry at least a 3.5 GPA into their sophomore year, be sure to discuss this opportunity with them and flag their progress to help them stay on track. To learn more about Phi Beta Kappa -- its requirements, its activities on campus, and the advantages membership would offer after graduation -- be sure to visit the webpages for both the Lambda of Ohio Chapter and the National Office in Washington, D.C.


Class Permission Process to Move Online

Over the next few months, the Office of the University Registrar will be working to finalize a way for students to request permission to enroll in a class using a new online process. The process is intended to replace the existing paper class permission slip (AKA “green slip”) for most instances, and it is currently slated to be implemented in February 2019 for summer semester registration.

A student will log in to their MyOHIO Student Center and use the shopping cart and registration functions as they always do. However, once implemented, the new process will allow the student to select a “request permission” option for a class into which they cannot self-enroll. The student will be presented the list of reasons they cannot self-enroll in the class (e.g., the class is full, the student does not meet the requisite, etc.) and given the option to send a permission request to the instructor(s) of the class. The instructor(s) will be notified of the request and able to log in to view and approve or deny the request. If the request is approved, the student will then be able to return to their student center to finalize the registration into the class.

In addition to basic notifications for requests, approvals, and denials, the system will also include a series of reminder emails for requests that have not been acted on. This includes reminders to instructors who have not acted on requests, as well as reminders to students who have not acted on approved requests. It will also allow instructors and certain administrative users to create and approve requests for students, which the students can then finalize.

Be on the lookout in the coming months for more information about this change. If you have immediate questions or would like more information, please contact Bob Bulow, associate registrar for technology and communication.