District 12 District Science Day

Student Registration, Rules, and Forms

Science Fair Rules and Forms
Display Rules

Registration due no later than March 2, 2020.


All students should register using Stem Wizard: https://oasd12.stemwizard.com/. Payment is accepted on the website. The fee is $20 per student.

Register on the website using an email address, this email address will be used to contact you about the fair, so make sure it’s one you or your parents check.

There are 8 Registration Steps, complete them all EXCEPT ‘Sponsored Scholarships and Awards.’

Upload required ISEF forms (1, 1a, 1b, and 3, plus any additional needed for your project) either by scanning them or using the Stem Wizard Form Uploader App available in the Google Play Store and the Apple App Store for easy form uploads.

Additional Forms: All students must also submit the Ohio Academy of Science Consent and Release Form and the Photo Release Form.


If paying by check, the checks need to be made out to "Ohio University" and mailed to the District Science Director:

Dr. Natalie Kruse
Voinivich School
Ridges Building #22 225
Ohio University
Athens OH 45701

All the forms will be checked online for accuracy and format. If there is a problem, the student (and the teacher) will get an email to correct it and re-submit. This is more efficient since the original forms stay with the student and the teacher, so corrections can be done easily. Also, when registering for the State Science Fair, no forms will need to be mailed since the Ohio Academy of Science already will have access to all these forms online; just some form of fee payment will be necessary.

Science Fair Rules and Forms

The rules and forms for the following steps can be found in the current ISEF Rules and Guidelines booklet. Included here is also a pdf file with just the forms. (Here is a link to the complete ISEF Documents and Forms page.

General Standards for Science Day incorporating all actions of the Junior Academy Council for the 2018-2019 science fair season, can be viewed by clicking on Science Day Standards. Please refer to the Science Day Standards for information on District and State Science Days not covered in the following descriptions.

Display Rules

The Rules on Displaying Projects approved by the Ohio Junior Academy Council will apply to all exhibitors during the 2020 DSD and State Science Day (SSD).

Expectations of Display:

Present Results Displays at District and State Science Days are strictly poster format only. Table-top display dimensions shall not exceed 36 inches (91 cm) wide by 30 inches (76 cm) deep. The top of the display shall not be more than 85 inches (216 cm) above floor level or 55 inches (140 cm) above a 30inch high table. Extensions of a project beyond the state limits will result in dismantling or severe modification of the display, and may disqualify the student’s participation. Students are expected to present the results of research. They are not expected to perform, demonstrate or repeat an experiment for judges or visitors. Students should have already completed an experiment or conducted many research trials, and thus have adequate results in the form of charts, graphs, data tables, and a required research notebook—all recorded with dates—which should be with project display. Equipment used in research is not needed for a presentation and must be left in the laboratory or at home. Use photographs or drawings of equipment on the poster boards, in the technical report and in the research notebook to document and explain the equipment used. Items on the display backdrop, or poster boards, should be used as visual cues to keep the students’ oral presentation to the judges on track or to refer to when responding to questions. The whole project, in simple form, should be visible on the poster boards. Abstracts, a research notebook, technical reports, and additional data should be in folders for immediate reference. “The score of the student’s project may be impacted by the violation(s) if either the physical dimensions or physical items rules are not followed.”

The following form must be completed and posted on the front of your display board: Photo Credit Form (pdf).

Safe Project Displays:

Project displays shall not involve materials or elements that might be dangerous to exhibitors, judges or onlookers. Explosives, toxic elements, injurious chemicals or gases, open flames, or any unprotected moving parts, etc. may be necessary in the research project. The experimenter should always exercise the greatest care, and conduct these phases of the work under qualified supervision and follow all protocols required by the Rules of the Intel International Science and Engineering Fair. However, these materials or elements cannot be on the display poster, on the display table, or under the table at a Science Day.

Items ALLOWED at Project with the Restrictions Indicated:

Posters should display an abstract and data tables, diagrams, charts, photographs and graphs that summarize results. Research notebooks, research reports, research plans and documentation of research protocols are expected, and may be in notebooks or folders on the table for use by science day officials and judges. Information such as postal, web and e-mail addresses, telephone and fax numbers is allowed only for the exhibitor. The only photographs or visual depictions of identifiable or recognizable people allowed are photographs of the exhibitor, photographs taken by the exhibitor (with permission of individuals received), or photographs for which credit is displayed (such as from magazines, newspapers, journals, etc.). Battery powered computers may be used only for simulation, modeling, animation or data display integral and essential to the project results and not for general PowerPoint presentation.

Items NOT ALLOWED at Project Display

  1. Living organisms, including plants
  2. Soil, sand, rock, cement and/or waste samples
  3. Taxidermy specimens or parts
  4. Preserved vertebrate or invertebrate animals
  5. Human or animal food as part of the exhibitor demonstration of the project.
  6. Human/animal parts or body fluids (for example, blood, urine) NO exceptions for teeth, hair, nails, dried animal bones, histological dry mount sections, and completely sealed wet mount tissue slides.
  7. Petri dishes or culture tubes with living or dead cultures
  8. Plant materials (living, dead, or preserved) that are in their raw, unprocessed, or non-manufactured state (Exception: manufactured construction materials used in building the project or display)
  9. All chemicals including water (exception: sealed bottled water for human consumption)
  10. All hazardous substances or devices (Example: poisons, drugs, firearms, weapons, ammunition, reloading devices)
  11. Large vacuum tubes or dangerous ray-generation devices (exceptions: computer monitors on battery-operated notebook computers when used for computer modeling projects
  12. Items that may have contained or been in contact with hazardous chemicals (Exception: Item may be permitted if professionally cleaned and document for such cleaning is available)
  13. 3-D Printers
  14. Dry ice or other sublimating solids
  15. Sharp items (for example, syringes, needles, pipettes, knives)
  16. Flames or highly flammable materials (including magnified light sources). A Fresnel Lens cannot be used in conjunction with a light source - it becomes an open flame.
  17. Any apparatus producing heat above room temperature (e.g. heat lamp, hotplates, Bunsen burner)
  18. Batteries with open-top cells or wet cells
  19. Glass, or glass objects, (including mirrors in hologram or laser apparatus), unless deemed by the Display and Safety Committee to be an integral and necessary part of the project (for example, glass that is an integral part of a commercial product such as a computer screen)
  20. Any apparatus deemed unsafe by the Scientific Review Committee, or the Display and Safety Committee (Example: empty tanks that previously contained combustible liquids or gases, pressurized tanks, etc.)
  21. The Display and Safety Committee reserve the right to remove any project for safety reasons or to protect the integrity of the State Science Day and its rules and regulations.
  22. Awards, medals. Flags, etc. (Exceptions: Academy membership or State Science Day lapel pins)
  23. Organizational/school/mentor/grant provider/etc. logos or reference statements

Other Display Safety Regulations

  1. Any inadequately insulated apparatus producing extreme temperatures that may cause physical burns is not allowed.
  2. Any apparatus with unshielded belts, pulleys, chains, or moving parts with tension or pinch points must be for display only.
  3. Project sounds, lights, odors, or any other display items must not be distracting. Exceptions to this rule may be permitted for judging demonstrations. Approval must be given prior to judging. Exhibitors must endeavor to limit the distraction to be as brief as possible. Extended distraction(s) may cause the exception to be revoked by the Safety and Display Committee.

Electrical Regulations at State Science Day

  1. No AC electrical power will be provided or shall be used.
  2. Battery powered devices must be protectively enclosed. Any enclosure must be non-combustible. All
  3. external non-current carrying metal parts must be grounded.
  4. Energized wiring, switches, and metal parts must have adequate insulation and over-current safety
  5. devices (such as fuses) and must be inaccessible to anyone other than the student(s) for the project.

Laser Requirements

Any Class 1 or Class 2 lasers, along with only Class 3A or 3R lasers, are allowed to be used provided a finalist avoids indiscriminate exposure to other finalists, judges, or visitors (except if passed through magnifying optics such as microscopes and telescopes, in which case they may not be used). No other lasers may be used or displayed.

  1. Any laser must be labeled by the manufacturer so that power output can be inspected. Lasers without labels will NOT be "cleared."
  2. LED's that consume over 1 watt, unless they are in a commercial light bulb/fixture or otherwise shielded, will not be allowed.
  3. Lasers will be confiscated with no warning if not used in a safe manner. Serious offenses may result in failure to qualify.

Due to unavailability of electrical power supply at State Science Day, use of lasers is limited to battery- powered equipment (Laser classifications defined: https://www.rli.com/resources/articles/classification.aspx)