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Proposal PREPARATION

ORSP Sponsored Programs Managers collaborate with Ohio University faculty and staff on the development of grant proposals. ORSP staff will help you with access and use of the various submission systems. The most common services we provide include:

  • Adherence to and Interpretation of Proposal Guidelines
  • Budget Preparation
  • Budget Justification
  • Appropriate Projections of Multi-Year Budgets
  • Inter- and Intra-Institutional Collaborations
  • Coordination of Submission with Research Administrators at Collaborating Institutions
  • Locating and Completing Application Packages and Forms
  • Adherence to and Interpretation of Proposal Guidelines
  • Document Formatting
  • Obtaining Institutional Letters of Support

Intent to Submit

Send an intent to submit a proposal to ORSP early in the process.  It is not necessary to have a complete draft of the proposal in hand to initiate discussion.

To ensure on-time submission through electronic systems, ready to submit proposals should be received by ORSP at least two (2) business days prior to the submission date. For assistance, contact the ORSP Service Center at orsp@ohio.edu  or call 740.597.6777 (ORSP).

 

Proposal Review and Routing

The review and approval of a proposal generally involves consideration of its quality, fiscal requirements, and compliance with university and sponsor policies and regulations.

Quality review is limited to basic quality control, i.e., assurance that the proposal meets the basic requirements of the sponsor guidelines.

ORSP checks budgets for adherence to sponsor guidelines and university policy. ORSP also carefully reviews for commitment of university resources, whether those resources are the time and effort of the investigator or other forms of cost sharing, such as space.

ORSP reviews proposals to assure compliance with agency and university policies.

Prior to proposal submission, the PI will complete an electronic Transmittal Form (eTF) in LEO.

To create an eTF, visit the LEO Transmittal System  and click "Create a new transmittal". You can also create a new eTF using a previously approved eTF by clicking the template icon on the Approved forms list.

The eTF routes to all the designated signatories for review.  This includes the Dean, Department Chair, and Center Director for each faculty and staff listed on the transmittal form.  Once all designated signatories have signed the eTF, ORSP will submit the proposal to the sponsor.

You can return to the LEO Transmittal System at any time to monitor your eTF through the process.

 

Proposal Development Resources

The following resources are intended to support faculty and staff as they prepare grant proposals.

Managing Delegates in LEO

Signature authority may be delegated to others through LEO.  A delegate is a person entrusted to represent the authorized signatory on a proposal transmittal.  A delegate assumes the same responsibility as the authorized signatory for an associated unit.  Organizational units can use the delegate function to manage certain roles and responsibilities within LEO. 

A tutorial has been developed on the delegate process in LEO. Download the tutorial: PDF  | PowerPoint