Intent to Submit - B01

Purpose

The intent to submit notification to the Office of Research and Sponsored Programs (ORSP) signals to the Sponsored Projects Manager (SPM) that you intend to move forward with a proposal submission.

Scope

This procedure applies to all sponsored projects subject to OU Policy 19.045 Administering External Grants and Contracts set up as separate accounts in the OHIO Financial Management System (FMS).

It is not necessary for your proposal to be complete at this point. The SPM will assist you with the following preliminary actions:

• Institutional and Principal Investigator (PI)/Project Director (PD) Eligibility
• Guideline Interpretation
• Budget Review
• Submission Deadline Adherence
• Processing Limited Submissions

ORSP recommends that you initiate an Intent to Submit early in the process. Proposal Submission Deadline adherence is critical and ORSP may have multiple submissions for the same opportunity. Be aware that ORSP places priority on proposals already in the queue.

Methods to Request an Intent to Submit

Pivot

This method triggers an email to the ORSP Service Center of your Intent to Submit with the URL link to the Pivot opportunity. Log into your Pivot account and locate the funding opportunity for which you are interested in applying. Use the share feature located near the top right corner of the funding opportunity to submit the following information:

• Recipient: orsp@ohio.edu
• Message: Express your interest in applying toward the opportunity and any other information you would like to provide up to the text limit.
• Click Send to email your Intent to Submit to ORSP at Ohio University. You will receive an email confirmation.

Instructions on how to use Pivot

Email the ORSP Service Center or call 740.597.6777 with the required information.

Contact your Sponsored Program Manager (SPM) directly (Use the Grant Manager Directory to locate your SPM)

Information Required for an Intent to Submit

• Sponsoring Agency or Organization
• Submission deadline or anticipated submission date when there is no deadline
• Provide copy or link to sponsor guidelines/application or model agreement
• List of external collaborators (if applicable)

The SPM will confirm the request and prepare a timeline/checklist for the proposal submission.

Questions

Questions regarding this procedure can be emailed to orsp@ohio.edu.

Forms/Templates

There are no forms or templates for this procedure.

Roles and Responsibilities

OWNER: PI/Co-PI

CONTRIBUTOR: ORSP

APPROVER: None

References

OU Policy 19.045 Administering External Grants and Contracts 

A01 – How to Use Pivot

A07 – Limited Submissions