Ohio University

Grading System Available and Final Exam Reminders for Spring Semester 2019-20

From: OHIO Registrar <grades@ohio.edu>
Sent: Friday, April 24, 2020 1:18 PM
To: Instructors of Record
Subject: Grading System Available and Final Exam Reminders

Good afternoon:

Thank you all for your hard work to deliver your courses remotely during this global pandemic!

You are receiving this message because you are listed as an instructor of record for a spring semester class.

IMPORTANT ANNOUNCEMENTS:

1.        Classes that do not meet for the full semester (i.e., end prior to the semester closing date) may have final grades submitted beginning the last day of the class.  Grades are entered through the Faculty & Advising Center , and the grade deadline remains the same (Wednesday, May 6, 2020, at noon).  Grades are available to students within 24 hours of being submitted through the Faculty & Advising Center.  Full semester classes may have final grades submitted beginning Monday, April 27, 2020, at 10:00 a.m.
 

2.       All grades must be submitted by the scheduled deadline of noon on Wednesday, May 6, 2020 without exception .  This includes:

  • “PR” grades for classes in progress,
  • “I” grades for incomplete coursework,
  • “FN” (failure, never attended) for students who have never attended,
  • “FS” (failure, stopped attending) and last date of participation for students who stopped attending without official withdrawal,
  • “WP” (withdrawn passing) and last date of participation for students who withdrew and were passing at the time of withdrawal,
  • “WF” (withdrawn failing) and last date of participation for students who withdrew and were failing at the time of withdrawal,
  • “WN” (withdrawn never attended) for students who withdrew and never participated.
    NOTE:  Last day of participation may be the last test, quiz, or assignment submitted.

    Faculty will not be submitting Satisfactory or No Credit grades. Please submit the grade earned by the student. The system will convert the grades as appropriate. For more information on the Alternative Grading System for Spring Semester 2019-20 please review our  webpage.

 3.       Final examination schedules for  Athens and  Regional Campuses are final.  Please schedule your final examination on the day as indicated on the final exam schedule. Asynchronous exams held on the same day or exams scheduled for less than the two hour block do not require approval and are not considered to be deviations from the final examination schedule.

DATES TO REMEMBER:

  • Saturday, April 25, 2020 - Last day of classes
  • Monday, April 27, 2020, at 10:00 a.m. - Grading System available through the Faculty & Advising Center for classes meeting the full semester
  • Monday, April 27, 2020 - Friday, May 1, 2020 - Examination period
  • Saturday, May 2, 2020 - Spring Semester Closing Date
  • Wednesday, May 6, 2020, at 12:00 noon - Deadline for final grades 

GRADING INFORMATION:

Please submit final grades by 12:00 noon on Wednesday, May 6, 2020.  Final grades must be submitted through the Faculty & Advising Center.  The system is accessible 24 hours per day, 7 days per week starting Monday, April 27, 2020, at 10:00 a.m.  Occasional planned outages may occur during normal OIT maintenance windows of Wednesdays, 2:00 a.m. – 7:00 a.m. and Sundays, 2:00 a.m. – 7:00 a.m. ( https://www.ohio.edu/oit/maintenance-windows).  To submit grades, visit  https://www.ohio.edu/registrar  and select Faculty & Advising Center.  Once you have signed in with your OHIO ID and password, select Teaching: Class List/Grading.  If you have any questions about the system or would like training, please email grades@ohio.edu  or call 740.593.4199.  Instructions are available online at https://www.ohio.edu/registrar/grades#onlinegrading

Submitting grades late or not at all results in undeserved hardships for students.  These can include denied degrees, lost job opportunities, delayed transcripts, problems with acceptance to other schools, being dropped from the next term’s classes if the course is a requisite, and denials of eligibility for financial aid, athletic participation, and insurance discounts.  Grades not submitted by the deadline result in a letter being sent to the department chair/school director.

 Please note:

  • “WP” and “WF” grades require the last date of participation.  This may be the last test, quiz, or assignment submitted.
  • “WN” should be assigned for students who officially withdrew, but never participated.
  • “F” grades submitted will require confirmation that the student participated and earned the failing grade.
  • For more information regarding the grading policy please see the  Academic Participation website.

FINAL EXAMINATION INFORMATION:

 Please schedule your final examination on the day as indicated on the final exam schedule. Asynchronous exams held on the same day or exams scheduled for less than the two hour block do not require approval and are not considered to be deviations from the final examination schedule.

Athens campus final examination schedules are available online:

Athens Campus Final Examination Schedule Spring Semester 2019-20

https://www.ohio.edu/registrar/spring-semester-final-exam-schedule 

Athens Campus Combined Sections Examination Schedule Spring Semester 2019-20

https://www.ohio.edu/registrar/spring-semester-combined-exam-schedule

Deviations from the final examination schedules can be made only with prior approval of the dean of the college and must be cleared with the Office of the University Registrar – Scheduling Division. Each examination period is scheduled for two hours.  For University policy covering final examinations, see section IV, item C, #1 of the Faculty Handbook.

Regional Campus final examination/schedules are available online:

https://www.ohio.edu/regional

 

Multiple Final Examinations:

Students may not be required to have more than three final examinations in one day.  Should a student be scheduled for more than three examinations in one day, the student may seek relief from the instructor with the examination scheduled latest in the day.  This process must be initiated and completed by the beginning of the thirteenth week of the semester. The instructor will provide an examination for the student at a mutually agreed upon time during the examination period.


Best regards,

Debra M. Benton
University Registrar
Ohio University