Ohio University

Final Reminder to Apply for Graduation for Spring Semester 2019-20

From: OHIO Registrar <graduation@ohio.edu>
Sent: Friday, February 14 , 2020 9:32 AM
To: Students who may be eligible to graduate Spring Semester 2019-20
Subject: Final Reminder to Apply for Graduation for Spring Semester 2019-20

 Dear Student:

Graduation is not automatic.  If you are planning to graduate spring semester, you must apply for graduation. 

If you have already applied for spring graduation, please disregard this message.

The deadline to apply for spring graduation is Monday, February 17, 2020, for all degrees.  You will receive an email with a confirmation number once your graduation application is complete.  If you do not have a confirmation number your application is not complete; please log back in to complete your application or contact the University Registrar’s office for assistance (graduation@ohio.edu or 740-593-4196).

To Apply:  

  • Sign in to MyOHIO Student Center
  • Click on "other academic..."
  • Choose "Apply for Graduation OHIO.”
  • You will be taken to the graduation application.
  • Respond to the questions and complete the fields in the application. Click “Save and continue” to progress through the application. Your application is not complete until you have clicked “Complete Application” on the page that summarizes all of your application details. This will finalize your application and you will not be able to make any changes after this step. Once you complete the application, any changes must be made by sending an email to graduation@ohio.edu or by calling 740.593.4196.
  • Within the application you may optionally “Save” your application prior to completing it. For example, if you don’t have time to complete it at once or need to gather information prior to finalizing you can logout after you have clicked one of the “Save and continue” buttons. Your application will be saved and you will be able to log on before the deadline to complete the other items and finalize your application by clicking “Complete Application.” If you have initiated but not completed the application process, you will receive an email a few days before the application deadline reminding you to finalize your application, If you don’t finalize your application by clicking “Complete Application,” you will not be considered for graduation, and your name will not appear in the commencement program.  A graduation application fee of $50.00 will be charged, for each degree, to your student account once you complete your application, if you are an undergraduate non-OHIO guarantee student. 
  • You will receive an email with a confirmation number for your application for graduation. If you do not have a confirmation number then your graduation application has not been submitted and you should contact us for assistance at graduation@ohio.edu or 740.593.4196.

For detailed instructions see below.

Congratulations, and best wishes on your final semester!

Debra M. Benton
University Registrar
Ohio University

 

Detailed Instructions:

  1. To Apply: Sign in to MyOHIO Student Center
    1. Click on "other academic..."
    2. Choose "Apply for Graduation OHIO.”
  1. You will be taken to the graduation application.
  1. All of your active majors, minors, and certificates will be displayed and will default to “Apply.”  You must “Apply” for at least one major.  Note:  If you are pursuing a major, minor, or certificate that is not listed, exit the application and contact your college student services office to add it to your record before completing your application.
    1. If you plan to complete any of the major(s), minor(s), and/or certificate(s) at a later date, select “Will complete later” from the drop down box to the right of the major(s)/minor(s)/certificate(s).

      Spring Semester Only:  A “Completion Term” drop down box will appear, from which you will choose the term in which you will complete the requirements.  Note:  If you select a completion term of Summer Semester 2019-20, you will automatically be reapplied for Summer Semester 2019-20, after spring semester concludes.  Your account will be assessed a reapplication fee of $5 for each degree you indicated you would complete later.  The charge(s) will appear on your account in the reapplication term.
    2. If you do not plan to complete one or more of the major(s), minor(s), and/or certificate(s), then please select “Will never complete” from the drop down box to the right of the major(s)/minor(s)/certificate(s).
    3. Baccalaureate degree-seeking students will see a Departmental Honors drop down box to the right of the Graduation Options drop down box. If you are completing a departmental honors thesis, select one of the department names from the drop down box. Note: This does not include students who anticipate graduating with Latin honors or any other type of honor.
    4. You might be asked, “Will you be enrolling in a future term?” Please select “Yes” or “No” from the drop down box. The default is “No,” so if you will be enrolling in a future term you will need to select “Yes.”
    5. Please click “Save and continue” to move on to the next question.
  1. Verify how your name should be printed on your diploma and in the commencement program.
    1. Make changes as necessary, but your name must be a version of your legal name.
      Note:  The name appearing on your diploma and in the commencement program may be different from the legal name that appears in the student information system only with these options:  option of first name or initial, option of including or excluding the middle name or initial, proper capitalization, and proper accentuation of the name.  First and middle names may not be lengthened (i.e., expanding an initial to a full name) for a diploma name without also updating the legal name.  Other changes require documentation that must be presented to Registrar Services or through a regional campus student services office.  Please visit our Frequently Asked Questions for more information.
    2. Click "Save and Continue."
  1. Update the address to which your diploma should be mailed, if it is not already accurate. Note: Diplomas will be mailed approximately 6 - 8 weeks after the semester end date.  You will receive an email once it has been mailed.
    1. You might be prompted to verify the address entered, if it does not match United States Postal regulations. (If changing the country to the United States, please scroll until you see the United States, do not select US Minor Outlying Islands.)
    2. Click “Accept and Continue” or "Save and Continue," as prompted.
  1. Enter any pending transfer courses, if you are transferring coursework from another college or university to complete your degree requirements.
    1. Please include courses only if you have not previously been granted Ohio University credit. Enter the institution name, course title, and the credit hours being transferred. Please do not include any courses taken at Ohio University.
    2. Click "Save and Continue."
  1. Several questions about commencement appear next:
    1. Are you planning to attend a commencement ceremony on the Athens Campus?  Please select “Yes” or “No” from the drop down box.
    2. Are you planning to attend a recognition ceremony on one of the regional campuses?  Please select “Yes” or “No” from the drop down box. Note: If you select “Yes,” you will be required to select one of the regional campuses from the drop down box.
    3. You are able to purchase regalia (cap/gown, tassel, hood) and have the fee charged to your student account. The fee amount is provided within the application and varies based upon level of degree. If you wish to purchase regalia please select the appropriate size from the Cap and Gown drop down box. Note: Regalia fees are non-refundable.
    4. Click "Save and continue."
  1. If you are applying for a baccalaureate degree, you will be given the opportunity to complete an optional survey.  If you wish to complete the survey, make your selection, scroll down and click “Next.”
  1. Click “Continue” to review and finalize your graduation application.
  1. Review your responses listed on the summary page. If you have no changes, please finalize your application by clicking “Complete Application” at the bottom of the page. This finalizes your application, and once clicked, you must contact graduation@ohio.edu or call 740.593.4196 to request any changes.  Applications for graduation cannot be removed/reversed once submitted.
    1. At the bottom of the screen, any charges your account will be assessed are displayed. Charges will post within 24 hours of your completed application.
    2. Displayed at the top of this page is the message “Your application for Spring Semester 2019-20 is complete!”  You may print this page for future reference.
    3. You will receive a confirmation email to your OHIO email account, which will include a confirmation number.
    4. You may also log into the Application for Graduation to view your completed application.