Ohio University

Enhancements to Waitlisting and Class Permissions

From: OHIO Registrar <registration@ohio.edu>
Sent: Thursday, January 16, 2020 2:40 PM
To: Instructors of Record
Subject: Enhancements to Waitlisting and Class Permissions

Dear Instructor of Record,

You are receiving this message because you are listed as an instructor of a spring semester class that utilizes waitlists. This semester, we made an enhancement to provide instructors a way to review students who were on the waitlist for their classes after the last day to waitlist for a class (Friday of the first week, for full semester classes) and make a decision whether they would like to allow those students into the classes. Below are some details about that enhancement. Please note that some academic units restrict individual faculty members from managing class permission requests; this process does not change that. If you are a faculty member who does not normally manage individual permission requests, please continue to follow the same procedure.

Previous process: After the deadline to waitlist, waitlists were purged, meaning there was no way for an instructor to know who was on the waitlist but did not get automatically enrolled. One issue this could have created is it potentially allowed a student who sought permission to bypass a student who waited on the waitlist (but was never enrolled).

New process: Starting this semester, when waitlists are purged, a class permission request is created automatically for each student who is purged from a waitlist of a class. The instructor can then manage these requests along with any other permission requests they have. Here are a couple of details about the proposal:

  • These requests have a new status to differentiate them from other requests: Pending from Waitlist.
  • You will not receive any reminder emails for these requests.
  • If you choose to deny a request, a default comment will be pre-populated. This comment can be changed for each denial.
  • The requests created include an indicator of the waitlist position for the student (i.e., the waitlist position of the student at the time the request was created).
  • These requests will automatically expire on the last date to add the class (second Friday of the semester, for full semester classes).


If you have any questions about this new process, please contact the Office of the University Registrar via email at registration@ohio.edu or phone at 740.593.4495.

Best wishes for a great spring semester,

Bob Bulow
Associate Registrar for Technology and Communication
Ohio University