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Faculty Offer Letters
Colleges should send copies of faculty offer letters to the Associate Provost for Faculty and Academic Planning. Electronic or scanned copies are fine. Send to: Anita Leach, email@example.com or 310 Cutler Hall.
The total period of probationary service prior to the acquisition of continuous tenure shall not exceed seven years except under certain circumstances. Chart for determining probationary period end dates and tenure decision dates. (click here) br />
Tenure and Promotion Process
General information regarding faculty tenure, promotion, denial of tenure, and other academic matters at Ohio University is found in the faculty handbook. Requirements for tenure and promotion in specific disciplines are developed within the departments/schools/divisions and the colleges or regional campuses where those disciplines are housed. The review process for faculty at the regional campuses varies slightly in progression from that of faculty at the Athens campus.* Tenure is granted by the president upon recommendation of the department, the college dean, and the executive vice president and provost.
Recommendations for tenure and/or promotion submitted by the deans offices to the office of the executive vice president and provost include only select documents from the tenure/promotion dossiers.
Click here to download a list of documents, in the correct order, to submit for review.
The promotion and tenure review form (signature sheet) accompanies the dossier throughout the process. Click here to download the form.
TENURE AND PROMOTION TIMELINE FOR 2015-2016
September 15 or Prior
Tenured faculty, who are eligible for promotion, may request a letter of evaluation from the department chair, school director, or, in the case of faculty at regional campuses, the division coordinator. (See RHE review progression below.*) Probationary faculty will receive an evaluation letter annually, without requesting one, on or before February 1 as noted below.
The Last Day of Fall Semester Exams or Prior (Saturday, December 12, 2015)
Chair/director or division coordinator/campus committee notifies candidates under review for tenure or promotion, in writing, of departmental/school decisions regarding their promotion/tenure application.
The First Day of Spring Semester or Prior (Monday, January 11, 2016)
Chair/director or division coordinator/campus committee forwards approved faculty dossiers, along with his/her own written recommendations, to the college or regional campus dean.
February 1 or Prior
Chair/director, regional dean, or program/division coordinator provides tenure-track faculty in their probationary period with annual evaluation letters addressing their progress toward tenure/promotion. No request by these faculty is required.
On or Before March 1
Dean sends written notification to candidates, and their chairs/directors or division coordinators, regarding any rejections of recommendation for tenure/promotion.
Dean forwards select documents removed from the approved dossiers, along with his/her own written recommendations, to:
Athens Campus: the associate provost for faculty and academic planning. Attention: Anita Leach, Cutler Hall 310.
Regional Campuses: the executive dean for regional higher education. Attention: Kim Hayden, Cutler Hall, 306
Click here to download guidelines for submission to the EVPP and executive dean.
March 1 through March 28
Tenure and promotion dossiers reviewed by the executive dean for regional higher education (regional campus faculty only), the executive vice president and provost, and the president.
The executive vice president and provost sends written notification to candidates, their deans, and chairs/directors regarding final promotion/tenure decisions.
Board of Trustees
A list of faculty awarded tenure and/or promotions is given to the Board of Trustees, as an information item, at their next meeting.
TENURE AND PROMOTION REVIEW PROGRESSION
Regional Campus Faculty
1. Dossier Preparation
2. Main campus department assessment for dossier
3. RHE Division recommendation- not discipline specific
4. Division coordinator recommendation
5. RHE Dean recommendation
6. RHE Executive Dean- assessment for Provost
7. Provost Recommendation
8. President Recommendation
9. List of recommendations submitted to the Board of Trustees as an information item
Detailed information can be found in the Ohio University Faculty Handbook.