Associate Provost for Faculty and Academic Planning

Howard Dewald, Associate Provost for Faculty & Academic Planning

Howard Dewald, Associate Provost for Faculty & Academic Planning 

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Promotion & Tenure - Group I Faculty



Group I Faculty Ranks


Assistant Professor
Associate Professor
Professor
 



Promotion Salary Increases for Group I Faculty


Promotion to Associate Professor: $6,000
Promotion to Professor: $9,000
(pro-rated based on part-time / full-time appointment status)
 



Faculty Offer Letters


Copies for the EVPP:

Colleges should send copies of faculty offer letters to the Associate Provost for Faculty and Academic Planning. Electronic or scanned copies are fine. Send to: Anita Leach, leacha@ohio.edu or 310 Cutler Hall.
 

For components of Group I faculty offer letters click here


For a chart to determine probationary period end dates and tenure decision dates for faculty on a seven-year clock click here

 



Probationary Period


The total period of probationary service prior to the acquisition of continuous tenure shall not exceed seven years except under certain circumstances. Check out the Faculty Handbook for details.

For a chart to determine probationary period end dates and tenure decision dates for faculty on a seven-year clock. (click here)


Nonrenewal of Probationary Appointments


February 1 or Prior
Nonrenewal notifications during the first year of service for contracts expiring at the end of the academic year or no later than 3 months before date of expiration for other contracts.

November 15 or Prior
Nonrenewal notification during the second year of service for contracts expiring at the end of the academic year or no later than 6 months before expiration for other contracts.

May 30 or Prior
Nonrenewal notification after two or more years of service for contracts expiring at the end of the academic year or no later than 12 months before expiration for other contracts.


Progress Toward Promotion / Tenure - Prior to Tenure Decision Deadline


February 1 or Prior
The chair, director, or program/division coordinator provides probationary faculty with annual letter of evaluation regarding progress toward tenure. No request by these faculty is required.

March 15 or Prior
Faculty member receives formal notice of reappointment for next year. Continuing faculty, excluding those undergoing active consideration for promotion/tenure are sent contracts, if feasible.

July 15
Contracts sent to all continuing faculty members unless deadline extended by Faculty Senate.
 

Second Year Probationary Faculty - Information Verification


Each year, the Office of the Executive Vice President and Provost sends information, retrieved from Human Resources records, for verification to tenure-track faculty members in the second year of their probationary period. Information includes their probationary period end dates, tenure deadlines, and other relevant information.


Probationary Period Extensions


A faculty member's probationary period can be extended beyond the maximum time only in the event of a procedural error, as the result of a period of leave of six months or longer, or of significantly reduced capacity for six months or longer, and subject to approval by the Promotion and Tenure Committee of the Faculty Senate.

 

In case of sick leave or other cause of significantly reduced capacity lasting six months or longer, a probationary faculty member may request that the probationary period be extended by one year. This written request goes first to the departmental chair, then to the academic dean, and finally to the Provost with the understanding that normally it will be granted. The request should be made ahead of time if the sick leave or reduced capacity can be anticipated; but, in any case, the request must be made within one year of the beginning of the period of sick leave or reduced capacity and before August 15 of the individual's penultimate probationary year. It is possible to have a second one-year extension during the probationary period, but the approval is much less automatic.

 

In the case of leaves of absence, non-tenured faculty members, periods of leave for longer than six months will extend the probationary period by one year, unless there is a written agreement to the contrary approved by the faculty member, the departmental chairperson, the academic dean, and the Provost.
 



Promotion and Tenure Review

Review Form - this form accompanies the dossier throughout the review process. Click Here.

Requirements for tenure and promotion in specific disciplines are developed within the departments/schools/divisions and the colleges or regional campuses where those disciplines are housed. The review process for faculty at the regional campuses varies slightly in progression from that of faculty at the Athens campus. Tenure is granted by the president upon recommendation of the department, the college dean, and the executive vice president and provost. For detailed information regarding faculty tenure, promotion, denial of tenure, and other matters at Ohio University consult the faculty handbook.

 

The timeline below may vary by college, campus, department, school, or division. Dates determined by the Faculty Handbook, indicated with an *, are unlikely to change.


Summer and Early Fall Semester
Faculty seeking promotion / tenure finalize their dossiers.

Prior to September 15
Tenured faculty, who are eligible for promotion, inform the department chair, school director, or division coordinator of the intent to seek promotion.

September 15
Tenured faculty eligible for promotion may request letter of evaluation from the department chair, school director, or the division coordinator. (All probationary faculty receive an evaluation letter annually, without requesting one, on or before February 1 each year.)

September 15 - Fall Semester Exam Week
Department, school, division committees (if applicable) review dossiers.
Chairs, directors, division coordinators, etc. review dossiers.

Last Day of Fall Semester Exams or Prior
Chair, director, or division coordinator notifies candidates under review for tenure and/or promotion, in writing, of departmental decisions regarding their promotion/tenure applications.

First Day of Spring Semester or Prior
Chair, director, or division coordinator forwards approved dossiers, along with their own written recommendations, to the college / regional campus deans.

First Day of Spring Semester - March 1
College / campus P&T committee (if applicable) and dean reviews dossiers.

Dean's office prepares documents for review by the executive vice president and provost.

  • removes select documents from the P&T packets Click here for list.
  • assembles documents in the order noted
  • binds selected documents with a binder clip (does not send documents in three ring binders, sheet protectors, etc.)


March 1 or Prior
Deans sends written notification to candidates, and their chairs, directors, or division coordinators, regarding any rejections of recommendation for tenure and/or promotion.

Deans adds own written recommendation to each dossier.

 

Deans' offices submit the appropriate documents from dossiers to:

Athens Campus:
Anita Leach, Executive Assistant for Academic Planning, Cutler Hall 310.

Regional Campuses:
Kim Hayden, Executive Assistant for Regional Higher Education, Cutler Hall 306

On or before March 1, as dossiers are received
The staff in the office of the associate provost for faculty and academic planning and the executive dean for regional higher education offices review dossiers and then submit them to the executive vice president and provost and then to the president for evaluation.
 

March
Executive vice president and provost and president reviews dossiers.

April 1
Executive vice president and provost notifies dean, chair, and candidate in writing of rejection of department recommendation for promotion/tenure.

First week of April
EVPP office sends notifications to candidates of president's and executive vice president and provost's approval of departmental recommendations for promotion/tenure.

Board of Trustees
A list of faculty awarded tenure and/or promotions is given to the Board of Trustees, as an information item, at their next meeting.


Promotion / Tenure Effective Dates

The probationary period ends when tenure is awarded. Promotions and tenure are effective on the first day of the faculty contract for the next academic year, excepting unusual circumstances.

Important

This web page provides general promotion and tenure information. The Ohio University Faculty Handbook addresses these topics more fully and is the university's authority on these matters. 

 



Tenure and Promotion Review Progression - Regional Campus Faculty


1. Dossier Preparation
2. Main campus department assessment for dossier
3. RHE Division recommendation- not discipline specific
4. Division coordinator recommendation
5. RHE Dean recommendation
6. RHE Executive Dean- assessment for Provost
7. Provost Recommendation
8. President Recommendation
9. List of recommendations submitted to the Board of Trustees as an information item
 


Detailed information can be found in the Ohio University Faculty Handbook.