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SUPERCEDED Administration Policy and Procedure

41.090:  Retirement Separation

SUPERCEDED on March 6, 2009

Current Version


Approved on June 5, 2008Signatures and dates
on archival copy


30 days after approval 

Initiated by:

Linda Lonsinger
Interim Associate Vice President for Finance and Administration for Human Resources

Endorsed by:

The Ohio University
Executive Staff

Kathy Krendl
Executive Vice President and Provost

Approved by:

Roderick J. McDavis

Date of Approval
Following Last Full Review:

June 5, 2008 

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This policy serves to differentiate between the ability to receive funds from a retirement system (STRS, OPERS, ARP) and qualifying for retiree status as a Faculty, Administrator, or Classified Staff at Ohio University. This policy also serves to establish consistent criteria for an employee to be considered retired from Ohio University, and thereby to qualify for retirement benefits provided directly by Ohio University.


Ohio University offices and departments that provide services to Retirees shall base their eligibility decisions on the criteria established by this policy. If in doubt about a particular case, they shall consult University Human Resources.

I.   Scope

This policy has no impact on STRS, OPERS, IRS, and ARP provider rules and regulations regarding distribution of retirement funds or qualifying for retirement benefits from those systems.

This policy is to be effective for all separations from Ohio University for which the last day of work is on or after July 1, 2007. Former employees whose last day of work was June 30, 2007, or earlier, may seek formal recognition of their status as an Ohio University Retiree by filing the Ohio University Retirement Separation Form at any time.

II.   Criteria for Retiree Status

To separate employment from Ohio University with "Retiree" status, an employee must meet the following two specifications:

  1. The employee must have at least five years of service with Ohio University, and

  2. The employee must have achieved a total qualified service and age combination according to one or more of the following criteria:

    • Five years of qualified service and age at least 60

    • 25 years of qualified service and age at least 55

    • 30 years of qualified service at any age

Qualified service is service with any combination of State or Federal (including Military) employers. Qualified service does not have to be continuous time. The age criterion is met if the employee's birthday is the day immediately following the last day of work.

Policies and Procedures

I.   Initiation

The employee is responsible for initiating and completing required paperwork with their retirement system or provider, in addition to the Ohio University Retirement Separation Form.

II.   Timetable

The employee must complete the Ohio University Retirement Separation Form at least 30 days prior to his or her desired retirement date.

The Retirement Separation Form will serve as notification of intent to retire to the employing department and to the university.

III.   Documentation

If qualified service, as defined in subsection II of the Plan section, includes other state, federal, or military service, the employee must provide certifying documentation.


Proposed revisions of this policy should be reviewed by:

  1. President

  2. Executive Vice President and Provost

  3. Executive Staff

  4. Director of Legal Affairs

  5. Faculty Senate

  6. Administrative Senate

  7. Classified Senate

  8. All Bargaining Units

  9. Policy and Procedure Review Committee


The following form is specific to this policy:

  1. The Ohio University Retirement Separation Form is available from University Human Resources.

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Dick Piccard revised this file (http://www.ohiou.edu/policy/41-090.html) on June 2, 2008.
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