Ohio UniversitySUPERCEDED - Administration Policy and Procedure

40.032:  Workers' Compensation - Injuries and Occupational Diseases

Superceded on October 8, 2012

Current version


Approved on September 6, 2005Signatures and dates
on archival copy


when approved 

Initiated by:

James Matthews
Director of Workers' Compensation Administration

Reviewed by:

Herman ("Butch") Hill, Chair
Policy and Procedure Review Committee

Endorsed by:

Larry Corrigan
Interim Vice President for Finance and Administration

Approved by:

Kathy Krendl

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This policy serves to establish the methods by which the University will respond to employees' injuries and occupational diseases.


Ohio University conforms to the Ohio Workers' Compensation Law. All employees of the University are covered by this law. It provides a system for compensating employees who suffer injury or occupational disease resulting from specific accidental occurrence in the course of employment at Ohio University.

Payments for medical expenses and payments for temporary and permanent disabilities are disbursed directly to suppliers of medical services and University employees by the Ohio Bureau of Workers' Compensation from funds supplied by premiums paid by the University. The claims are reviewed, and the premium rate may be revised annually.


  1. In the event that an employee sustains an injury or disease that results from a specific accidental occurrence received in the course of his employment, it is the responsibility of supervision to have the University's Incident Report Form completed and distributed as indicated on the face of the form.

  2. Supervision should assist an injured employee in securing medical treatment. The injured employee is free to choose the physician or hospital. However, once the employee selects a physician, he or she is not to change to another without approval of the Ohio Bureau of Workers' Compensation, except in emergencies.

  3. Application to the Bureau of Workers' Compensation for allowance of the payment for medical expenses and disability payments may be made at the offices of Workers Compensation Administration. It is the obligation of the employee to initiate a Workers' Compensation Claim for compensable injuries and occupational disease. Workers Compensation Administration will assist the employee with completion of the form and processing the claim. In cases where the employee loses time from work he or she may use earned sick leave or he or she may choose disability payments from Workers' Compensation. The employee also has the option of filing his or her application directly with any district office of the Bureau of Workers' Compensation. This filing is separate from the Ohio University Incident Form.

  4. Injury claims must be filed within two years of their occurrence. Occupational disease claims must be filed within two years after the disability begins. (If there is a recurrence of disability related to an injury which was previously ruled compensable, after a period of six months or more during which no medical expenses have been incurred, an application to reactivate must be filed.)

  5. The Bureau of Workers' Compensation determines whether or not claims are compensable, subject to right of appeal by the employee or the University. If an appeal is filed, the allowance or disallowance will be determined by the Industrial Commission through an informal hearing process.

  6. Investigation of accidental injuries and occupational diseases is conducted by the Department of Environmental Health and Safety, which will take follow-up action to prevent recurrences. (Refer to Policy 44.111, "Investigation of Accidental Non-Radiation Injuries - University Employees.")

  7. Expenses incurred from occupational injuries or occupational diseases ruled compensable by the Bureau of Workers' Compensation are not covered by the University's group medical program. Payments for all such expenses are made directly to doctors, hospitals, etc., from the State Workers' Compensation fund.


Proposed revisions of this policy should be reviewed by:

  1. Policy and Procedure Review Committee

  2. Assistant Vice President for Administration for Human Resources

  3. Director of Student Health Service


The following forms are specific to this policy:

  1. The report and claim form, and the accompanying instructions and codes, are both available from University Human Resources and from Workers Compensation Administration at http://www.ohiou.edu/workcomp/.

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Copyright © 2012 Ohio University. All Rights Reserved.

Dick Piccard revised this file (http://www.ohio.edu/policy/s40-032.html) on October 8, 2012.

Please E-Mail comments or suggestions to "policy@ohio.edu".