03.020: Payment of Memberships and Dues in Selected Organizations
SUPERCEDED on April 9, 2009
|Approved on January 6, 2004||Signatures and dates
on archival copy
Assistant Vice President for Finance
|Herman ("Butch") Hill, Chair
Policy and Procedure Review Committee
Vice President for Administration and Finance
- This policy governs the payment of memberships, dues and professional certification or licensing fees by the University.
- Memberships, dues, and professional certification or licensing fees are eligible for payment by the University only if there is a direct benefit to the University.
I. Types of expenses which are allowable
- Memberships that name the University (or department) as the member.
- University (or department) memberships in an organization with specified named members as authorized representatives. The job-duties of named members must be related to the purpose of the membership.
- Individual (employee) memberships with work related benefits. This category includes memberships in professional organizations related to an individual's job specialty whether the individual is in the academic or non-academic area. The University must derive specific benefits, e.g. access to useful information not otherwise available.
- Dues, professional licensing, and certification or testing fees that are related to an employee's job-duties. Examples include, but are not limited to: Engineer's license, boiler license, doctor's license, copyrights, notary fees, drug license, royalty fees, vendor's license, operator's license.
II. Types of organizations that may qualify
- Accrediting organizations
- Associations of colleges and universities:
- Business services
- Intercollegiate athletics
- Auxiliaries, such as dormitories, dining halls, airports, etc.
- Secondary school organizations
- Governmental sponsored groups
- Industrial and commercial organizations
- Professional societies
- Organizations related to work being performed.
III. Types of organizations that do not qualify
- Community or civic organizations, except as noted below
- Fraternal organizations
- Political organizations
IV. Community or Civic Organization Memberships
- Membership in such organizations is an allowable expense for the President or other senior administrators (such as the provost, vice-presidents and academic deans) if their duties include significant responsibilities to represent the University in the community. Payment for such memberships is allowable on Foundation funds only.
- The Planning Unit head must authorize expenditures for memberships, dues, or licensing and certification fees.
- Proposed revisions of this policy should be reviewed by:
- Policy and Procedure Review Committee
- There are no forms that are specific to this policy.
Dick Piccard revised this file (http://www.ohio.edu/policy/s03-020.html) on April 14, 2009.
Please E-mail any comments or suggestions to "firstname.lastname@example.org".