Procedure No.: 55.001 Page No.: 1,2 and 3 of 3 Date Issued: 10/01/77 Issued By: G. Peebles
The function of the Purchasing Department is to organize and administer procurement for all departments of the University in accordance with responsibility and authority delegated by the University's President and the Board of Trustees.
The Purchasing Department must work with hundreds of individuals within the University, and with thousands of vendors, in supplying both simple and complex requirements economically, effectively, and as promptly as circumstances will allow.
The Purchasing Department shares in certain responsibilities with the Controller's Office and other University administrative offices in expending University funds so that all transactions will pass numerous audits and will be considered as sensible business transactions.
The following points warrant special emphasis:
The University considers its vendors to be valuable assets. It attempts to administer buying practices in such a way that all worthwhile suppliers are considered and dealt with ethically. The best ones will be awarded share of the University business on thebasis of competitive prices, services rendered, and ultimate long-range benefits to the University as a whole.
All savings, including cash discounts achieved by combining purchases, using the buying power of the University as a whole, or in developing larger quantities per order by the cooperation of any department or institution who is a member of the Inter-University Council, benefit the department or project budget which provide funds for the purchase. Standardisation and simplification of products and procedures may also result in substantial and repetitive savings to the individual department.
Purchasing policies are intended to list the general policies and procedural practices developed to accomplish the procurement processes for Ohio University. While these policies are somewhat detailed, they cannot cover all eventualities. Exceptional cases will be worked out as circumstances and good business practices warrant .
A. To assist faculty and staff in acquiring supplies, equipment and services, and obtain the maximum ultimate value of each dollar of expenditure.
B. To evaluate market developments and departmental buying trends, to eliminate anticipated problems in deliveries of critical items, and to take advantage of quantity purchases to establish the prices most economical for value received.
C. To maintain good relations with University suppliers and to procure their goods and services on a fair and competitive basis.
D. To grant all competitive bidders equal consideration, to regard each transaction on its own merits; to foster and promote fair, ethical, and legal trade practices.
Dick Piccard revised this file (http://www.ohio.edu/policy/55-001.html) on May 15, 2013.
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