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Administration Policy and Procedure

40.054:  Family and Medical Leave


Approved on January 7, 2008Signatures and dates
on archival copy


30 days after approval 

Initiated by:

James E. Kemper
Associate Vice President for Finance and Administration for Human Resources

Endorsed by:

The Ohio
Executive Staff

Kathy Krendl
Executive Vice President and Provost

Approved by:

Roderick J. McDavis

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The Family Medical Leave Act (FMLA) became effective August 5, 1993, and applies to Ohio University and its employees. This law is intended to define the rights and responsibilities of the employee and the University related to entitlement to leave, maintenance of health benefits during leave, and job restoration after leave. The law sets forth requirements for notice and certification of the need for FMLA leave. It protects Ohio University employees who request or take FMLA leave, and it imposes certain record keeping requirements on Ohio University.

The purpose of this policy is to publish information about University and employee rights and obligations under the FMLA.


Ohio University will comply with the requirements of the FMLA and will assist its employees in balancing their work and family life by taking reasonable leaves for certain family and medical reasons.

Policies and Procedures

In order to manage and enforce the comprehensive requirements of the FMLA, the University has published a manual entitled Guidelines for Management and Enforcement of Rights and Responsibilities Under the Family Medical Leave Act, which is online, linked from https://www.ohio.edu/hr/benefits/loa.cfm. University Human Resources will maintain this manual based on legal counsel and case law precedents, conforming to any changes in the law or applicable regulations, and accurately reflecting actual practice.

The manual addresses the substantive and procedural rights and responsibilities of individual employees and of the various units within the university under the FMLA. A copy will be available at the Ohio University Library in the Reference Department. Upon request, University Human Resources will provide employees with a printed copy of the FMLA manual at no charge to the employee. Employees may also obtain a copy of the manual or portions thereof from the FMLA web site linked above.

Individual administrative departments are responsible for complying with the management and record keeping requirements of the FMLA, with assistance from University Human Resources. Other leaves of absence may be available to the employee upon exhaustion of his or her leave under the FMLA (see Policy and Procedure 41.128, "Leaves of Absence for Presidential Appointees," and Policy and Procedure 40.033, "Leaves of Absence for Classified Employees").


Proposed revisions of this policy should be reviewed by:

  1. President

  2. Executive Vice President and Provost

  3. Executive Staff

  4. Director of Legal Affairs

  5. Vice President for Finance and Administration

  6. Faculty Senate

  7. Administrative Senate

  8. Classified Senate

  9. Bargaining Units

  10. Policy and Procedure Review Committee


The forms that are specific to this policy are online, linked from https://www.ohio.edu/hr/forms/index.cfm#f.

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Dick Piccard revised this file (https://www.ohio.edu/policy/40-054.html) on March 23, 2016.
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