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WITHDRAWN Administration Policy and Procedure

40.052:  Emergency Employee Appointments

WITHDRAWN as of June 8, 2015

(Consolidated into Policy 40.106.)


Approved on April 21, 2008Signatures and dates
on archival copy


30 days after approval 

Initiated by:

James E. Kemper
Associate Vice President for Finance and Administration for Human Resources

Endorsed by:

The Ohio
Executive Staff

Kathy Krendl
Executive Vice President and Provost

Approved by:

Roderick J. McDavis

Date of Approval
Following Last Full Review:

April 21, 2008 

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This policy provides a uniform policy and procedure for the use of and appointment to emergency positions.


An "emergency appointment" is an unclassified appointment to a position to meet an emergency situation, not subject to civil service law, and limited to a maximum of thirty (30) calendar days.

When the need for emergency employees is recognized, departments will notify University Human Resources, providing supporting documentation that an emergency exists, and stating the duties and qualifications of the position(s) required.

An emergency appointment will be automatically terminated on the thirtieth (30th) calendar day by University Human Resources. University Human Resources must be notified of the last day worked by an emergency appointee, if the appointment is terminated or ends sooner. Consecutive emergency appointments will not be made to the same position or to similar positions within the same department. Upon expiration of an emergency appointment, the position shall be terminated or filled by a permanent, temporary, or intermittent appointment. University Human Resources will examine closely any situation involving consecutive emergency appointments of the same person to similar positions, and will block any such appointment that appears to be an attempt to evade the 30-day limit.

Policies and Procedures

Emergency appointees will not normally be subject to a physical examination. They must have had a pre-screening interview and possess the necessary qualifications to fill a position, including the completion of all required examinations.

Emergency appointees will be paid at a rate established and approved by University Human Resources.

Emergency appointees will not be paid for any holiday, unless they are scheduled and work on a day observed as a holiday. This type of scheduling should be avoided.

As an employee not subject to civil service law, emergency appointees do not accumulate vacation or sick leave benefits. Emergency employees are not entitled to insurance coverage or educational benefits. Service for time served on an emergency appointment is not credited toward the probationary period of any subsequent regular appointment, nor is the time counted for vacation tenure.

Payroll sign-up procedures for emergency appointees will be scheduled and conducted by University Human Resources.

An emergency appointee may bid on other vacant positions and will be considered as an outside applicant to fill any permanent, temporary, or intermittent vacant positions.

Employees holding a classified position or presidential appointment will not be eligible for appointment to emergency positions.


Proposed revisions of this policy should be reviewed by:

  1. President

  2. Executive Vice President and Provost

  3. Executive Staff

  4. Vice President for Finance and Administration

  5. Administrative Senate

  6. Classified Senate

  7. Bargaining Units

  8. Policy and Procedure Review Committee


There are no forms that are specific to this policy.

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Dick Piccard revised this file (https://www.ohio.edu/policy/40-052.html) on March 23, 2016.
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