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Student Policy and Procedure

24.016:  Use of Outdoor Space on the Athens Campus

Status:Approved on August 17, 2017, for interim use in accordance with Policy 01.001Signatures and dates
on archival copy
Effective:when approved 
Initiated by:John Biancamano
General Counsel
 
Endorsed by:David Descutner
Interim Executive Vice President and Provost
 
Approved by:M. Duane Nellis
President
 
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Numeric Index Policy and Procedure Alphabetical Index
  1. Scope

    This policy provides guidelines for the reservation and use of outdoor spaces on the Athens campus. University employees and students and groups or individuals not affiliated with the university may reserve outdoor spaces in accordance with this policy, subject to the provisions of policy number 24.016, Freedom of Expression.

    It is the responsibility of the executive director of baker university center to administer the provisions of this policy and procedure in consultation with and with the assistance of appropriate administrative officers.

  2. Activity-specific provisions

    In addition to the general policy statement here, specific policies and procedures apply to each site, as delineated below.

    1. Outdoor spaces may be reserved by the same individual or group for up to three consecutive days and for no more than nine days per academic term.

    2. All food uses must comply with relevant office of environmental health and safety regulations, and with policies 47.010, and 47.015.

    3. All income-generating activities of student organizations must comply with relevant regulations of the campus involvement center and the office of the bursar, and with policies 23.050, 24.002, 24.005, and 51.001.

    4. The executive director of Baker university center in consultation with the vice president for student affairs and affected departments may grant exceptions to any provisions of this policy and procedure. Decisions to grant or deny exceptions may not be based on the content of the proposed activity, nor on the viewpoints advocated by the participants.

    5. Use of alcoholic beverages is prohibited at the sites delineated below, except in accordance with policy 24.001.

    6. Any proposed commercial activity

      1. will be limited to baker university center and be consistent with policy 24.005, or

      2. will follow the rules set forth in policy 42.550.

  3. General provisions

    1. Application process

      Individuals or groups desiring to reserve a space covered by this policy should review the guidelines for use of each space and then complete an outdoor space reservation request form at least 24 hours in advance of the event. Reservations may be made in accordance with event services reservation policies and timelines. The information provided on the form must specify the following:

      1. A detailed description of the activity that is proposed.

      2. Beverages and food to be served or sold.

      3. Equipment to be utilized (chairs, tables, platforms, food service, etc.)

      4. Set-up and clean-up procedures and timetable.

      5. Date and time of event.

      6. Organization sponsoring the event.

      7. Name, address, phone number, and email address of a contact person.

      8. Billing information when services are requested that have applicable fees.

      It is the event requester's responsibility to contact facilities management to coordinate any equipment needs. Charges may apply. Unaffiliated individuals will work directly with the office of event services to coordinate event setup needs. Charges will apply for this service.

    2. Sound systems

      For the spaces below that specify that a sound system "may be used with permission, subject to the standard restrictions," those restrictions are as follows:

      1. The sound system may be used only during the hours of 12 - 1 p.m. and 5 - 7 p.m. Monday through Thursday; 12 - 1 p.m. and 5 - 11 p.m. Friday; 12 - 11 p.m. Saturday; and 12 - 7 p.m. Sunday (unless other hours are specified for a particular space).

      2. Such use must not interfere with adjacent university operations.

      3. Volume must be limited so as to cover only the reserved space.

      4. The executive director of Baker university center or his or her designee (including officers of the Ohio university police department) will have sole discretion in determining the overall volume level of the sound system.

    3. Fees and charges

      There are no usage fees for the use of outdoor space by affiliated individuals. Charges will be assessed to the individuals, student organization or department if damages occur to the space or clean-up of the space is necessary. Additional charges will also be billed for the use of equipment, tables, chairs, etc.

      Usage fees do apply to all unaffiliated individuals making reservations for space. See the event services website for a listing of applicable fees.

  4. Location-specific provisions

    1. Alumni gateway table space

      The alumni gateway (also known as the campus gate) is the brick and stone archway at the corner of Court and Union streets. Table space is on the concrete walkway, in front of the bushes on either side of the archway, but not blocking the center archway.

      Use of the alumni gateway is restricted to activities that are small in nature and will not disrupt the flow of pedestrian traffic.

      Space may be reserved for up to three consecutive days and for no more than nine (9) total days per term per organization. This space is not available for use by individuals or groups not affiliated with Ohio university.

      A maximum of two activities are permitted at any one time.

      At no time shall passersby be verbally harassed, involuntarily stopped, or deterred.

      No sound system is permitted.

      No signs, equipment, or other items may be taped or otherwise attached to gate, bushes, trees, light poles, or permanent signs.

    2. Alumni gateway banner space

      The alumni gateway (also known as the campus gate) is the brick and stone archway at the corner of Court and Union streets. Two spaces are available for banners, one located on either side of the central archway.

      Those desiring to display a banner at the alumni gateway should review the guidelines for use of that space and then apply to the Baker university center administration office using the outdoor space reservation request form. The information provided on the form must specify the following:

      1. Dates requested.

      2. Organization sponsoring the event.

      3. Name, address, phone number, and email address of a contact person.

      Reservations will be taken on a first-come, first-served basis. Reservations of individuals or groups may be moved to accommodate official university functions. Banner space may be reserved for no more than three consecutive days and no more than nine days per term by any one organization. Banners can be no larger than thirty-six inches high and forty-eight inches wide. Blank banners can be obtained from the event services reservation office. Banners must be received by the Baker center information desk no later than 8:00 am of the day of the reservation. Baker center staff will hang banners as soon as possible. Nothing may be otherwise fastened to the gate, bushes, light poles, or permanent signs. This space is not available for use by individuals or groups not affiliated with Ohio university.

      Banners identifying a particular political candidate, party, or side of a ballot issue may not be displayed at this site. This includes student, local, state, and national elections. General statements encouraging participation in elections are permitted.

      Banners that do not meet the requirements of this policy or that violate state or federal law are subject to removal.

    3. Aquatic center picnic grove

      The aquatic center picnic grove comprises the grassy area bounded by Oxbow drive, the aquatic center, the aquatic center service driveway, and parking lot one hundred thirty-four.

      Use of the aquatic center picnic grove is restricted to activities that will not interfere with adjacent classroom, recreation, and office activity. Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    4. Baker university center first floor entrance

      The Baker university first floor entrance is accessible from Oxbow drive and adjacent to Bird arena and Grover hall. The space is between entry ways, but not blocking any entrance to the building. Use of Baker university center first floor entrance is restricted to activities that are small in nature and will not disrupt the flow of pedestrian traffic.

      Space may be reserved for up to three consecutive days and for no more than nine total days per term per organization.

      A maximum of one activity is permitted at any one time.

      At no time shall passersby be verbally harassed, involuntarily stopped, or deterred.

      No sound system is permitted.

      No signs, equipment, or other items may be taped or otherwise attached to gate, bushes, trees, light poles, or permanent signs.

    5. Baker university center fourth floor entrance

      The Baker university center fourth floor entrance is located at the intersection of Park place and Court street. The space is to the right of the main entrance on the Mulberry street side, but not blocking any entrance to the building.

      Use of Baker university center fourth floor entrance is restricted to activities that are small in nature and will not disrupt the flow of pedestrian traffic.

      Space may be reserved for up to three consecutive days and for no more than nine total days per term per organization.

      No sound system is permitted.

      No signs, equipment, or other items may be taped or otherwise attached to gate, bushes, trees, light poles, or permanent signs.

    6. Baker university center fourth floor table spaces

      Five Baker university center fourth floor table spaces are located at the intersection of Park place and Court street. The spaces are to the left of the main entrance of Baker university center on the front room side, but not blocking any entrance to the building.

      Use of each of the Baker university center fourth floor table spaces is restricted to activities that can occur at a single table of maximum thirty inches by seventy-two inches (provided by the center) and that will not disrupt the flow of pedestrian traffic. No more than three individuals may staff a table at any one time.

      Spaces may be reserved for up to three consecutive days and for no more than nine total days per term per organization. At no time shall passersby be verbally harassed, involuntarily stopped, or deterred.

      No sound system is permitted.

      No signs, equipment, or other items may be taped or otherwise attached to gate, bushes, trees, light poles, or permanent signs.

    7. College green

      This space is defined as the walkway area directly in front of Cutler hall and the adjacent grassy area that falls within the triangle formed by the two closest brick walkways.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      Reservations for this space cannot interfere with the daily business that is conducted in Cutler hall. Therefore, no reservation can be made Monday-Friday between the hours of 8am and 5pm.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    8. Emeriti park

      Emeriti park is the space bounded by Oxbow drive, S. Green drive, the lower grounds maintenance building lot, and the pond at the center of Emeriti park.

      Use of Emeriti park is restricted to activities that will not interfere with adjacent classroom and office activity.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    9. Emeriti park overlook

      Emeriti park overlook comprises the concrete and brick covered patio, overlooking the pond, at the north end of Emeriti park.

      Use of Emeriti park overlook is restricted to activities that will not interfere with adjacent classroom and office activity.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    10. Howard park program space

      The Howard park (also known as Howard hall site) program space comprises the grassy portions of the open space at the northeast corner of E. Union and College streets.

      Use of Howard park is restricted to activities that will not interfere with adjacent residence hall, classroom, and office activity.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to bushes, trees, brick walls, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    11. Howard park table space

      The Howard park (also known as Howard hall site) table space is the brick-covered space at the southwest corner of the lot at the northeast corner of E. Union and College streets, in front of the low brick wall and adjacent to the public sidewalk.

      Use of Howard park table space is restricted to activities that will not interfere with adjacent residence hall, classroom and office activity.

      Space may be reserved for up to three consecutive days and for no more than nine total days per term per organization.

      Activities are restricted to the small brick area at the corner of College and Union streets and shall not impede pedestrian traffic.

      Nothing may be attached to bushes, trees, brick walls, light poles, or permanent signs.

      No sound system is permitted.

    12. Lindley park

      Lindley park is the space bounded by Lindley hall, the alley on the east side of Bentley hall, and the public sidewalks on the north and east sides of the park.

      Use of Lindley park is restricted to activities that will not interfere with adjacent classroom and office activity.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      No sound system is permitted.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

    13. McCracken basketball courts

      McCracken basketball courts comprise the paved courts behind McCracken hall.

      Use of McCracken basketball courts is restricted to activities that will not interfere with adjacent residence hall, classroom, and office activity.

      Priority scheduling of McCracken Basketball Courts shall be provided to campus recreation.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to bushes, trees, brick walls, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    14. McCracken field

      McCracken field comprises the grassy area north of (behind) McCracken hall, bounded by parking lot forty-one, the sculpture studio, parking lot forty-three, and the paved set of basketball courts.

      Use of McCracken field is restricted to activities that will not interfere with adjacent classroom and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    15. Morton field

      Morton field (also known as south green field) comprises the grassy area bounded by N. McKinley avenue, E. Mulberry street, Stewart street, and Race street. It sits between Morton and Crawford hall, in front of the "front four" residence halls.

      Use of Morton field is restricted to activities that will not interfere with adjacent residence hall, classroom, and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    16. Oasis lot

      The Oasis lot is defined as the grassy area on university terrace, immediately opposite the east end of Park place. The Oasis lot is adjacent to private property, which consists of the Church of the Good Shepherd, a private residence (the rectory) that houses the church’s rector, and a parking lot that is in use throughout the day and evening. The ability of organizers to use the Oasis lot is contingent upon ensuring that none of the activities of the church are hindered; that church property is respected; that the peace, quiet, and safety of the occupants of the rectory are preserved; and that ingress and egress is maintained at all times in order to provide access to church property for emergency vehicles and users of the parking lot.

      The oasis lot is the only outdoor space on campus in which recreational tents may be pitched. A group seeking to pitch tents must first obtain approval from the vice president for student affairs or designee. The group is responsible for coordinating with the facilities management department to ensure underground utilities and other hidden hazards are identified and considered when placing the tents.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    17. Ridges auditorium lawn

      The Ridges auditorium lawn comprises the grassy area bounded by N. Ridge drive, east circle drive, and parking lots two hundred and two hundred one.

      Use of Ridges auditorium lawn is restricted to activities that will not interfere with adjacent Ridges Auditorium, classroom, and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    18. South green amphitheater

      South green amphitheater comprises the concrete "stage" south of Nelson dining hall, in the corner of the area bounded by new south green residence halls, and the adjacent grassy area.

      Use of south green amphitheater is restricted to activities that will not interfere with adjacent residence hall activity.

      Priority scheduling of south green amphitheater shall be provided to south green residence life.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    19. South green basketball courts

      South green basketball courts comprise the courts in the grassy area bounded by North McKinley ave., East Mulberry street, Stewart street, and Race street.

      Use of south green basketball courts is restricted to activities that will not interfere with adjacent residence hall activity.

      Priority scheduling of south green basketball courts shall be provided to (in order):

      1. campus recreation

      2. south green residence life

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to bushes, trees, brick walls, or light poles.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    20. South green volleyball courts

      South green volleyball courts comprise the sand courts in the grassy area bounded by North McKinley ave., East Mulberry street, Stewart street, and Race street.

      Use of South green volleyball courts is restricted to activities that will not interfere with adjacent residence hall activity.

      Priority scheduling of South green volleyball courts shall be provided to (in order):

      1. campus recreation

      2. south green residence life

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    21. Stocker picnic grove

      Stocker picnic grove comprises the grassy area across the street from the northwest side of Stocker center bounded by Oxbow trail, Parking Lot one hundred ten, and the Oxbow creek.

      Use of Stocker picnic grove is restricted to activities that will not interfere with adjacent residence hall, office, or classroom activity. Priority scheduling of Stocker picnic grove shall be provided to the Russ college of engineering and technology.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    22. Tailgreat park

      Tailgreat park comprises the grassy area bounded by the Hocking Adena bike path, Richland avenue, S. Shafer street, and the former visitors center (Bingham house) and parking lot.

      Use of Tailgreat park is restricted to activities that will not interfere with adjacent office activity.

      Priority scheduling of Tailgreat park shall be provided to intercollegiate athletics (for pre-football game activities).

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    23. Walter hall lawn

      Walter hall lawn (also known as bicentennial park) comprises the grassy area bounded by sidewalks adjacent to the west side of Walter hall.

      Use of Walter hall lawn is restricted to activities that will not interfere with adjacent classroom and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    24. West portico of Templeton-Blackburn alumni memorial auditorium

      This space is defined as the concrete-covered portico and walkway area directly west of Templeton-Blackburn alumni memorial auditorium and the adjacent grassy area that falls within the triangle formed by the two closest brick walkways.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A banner related to an event at this site may be temporarily affixed to the wall of the west portico during the time of the event.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

      Use of the west portico by persons or groups affiliated or not affiliated with Ohio university is restricted to activities that will not interfere with adjacent auditorium, classroom, and office activity and are consistent with the nature of the college green.

    25. Wilhelm amphitheater

      Wilhelm amphitheater comprises the brick-covered portico on the north side of Scripps hall and the adjacent grassy amphitheatre seating area.

      Use of Wilhelm amphitheater is restricted to activities that will not interfere with adjacent library, classroom, and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in part (D)(2), above.

    26. Wolfe garden

      Wolfe garden is the park-like area enclosed by the low stone wall and located between Cutler hall and Alden library.

      Due to its proximity to Cutler hall, Alden library, and academic buildings, the availability of this space is limited to activities which would not generate noise above conversational level.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      No sound system is permitted.



Administrative Policy Manual

Andrea Swart revised this page
(http://www.ohio.edu/policy/24-016.html)
on September 12, 2017.
policy@ohio.edu

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