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New printing procurement policy adopted
Policy designed to keep business on campus, officials say  

Aug 4, 2009  
By Megan Greve and George Mauzy  

Ohio University recently adopted a new policy that requires all printing and high-volume duplication jobs to be submitted to University Printing Services, located in Building 37 in The Ridges, as a way to increase efficiency and save money. 

The policy, no. 55.035, establishes guidelines in the purchasing of printing services, facilitates consistency in the design of printed pieces, ensures university compliance with state laws and takes advantage of the full capacity of services that University Printing Services offers its clients, according to Associate Vice President for Finance and Administration Terry Conry. 

Another reason for the change is that University Printing Services is capable of doing most campus printing jobs except large four-color pieces, Conry said. Some of its offerings include graphic design, offset and wide-format printing, custom T-shirt printing, laser engraving of wood products, finishing and binding, office stationery and supplies, and promotional items. 

University Printing Services, which has a staff of 14 full-time employees, is committed to turning most jobs around in 24 to 48 hours, said Blaine Gabriel, director of Printing Services. He said jobs, such as business cards, color brochures and letterhead, typically take three to five days.  

The new policy, which was proposed as a cost-saving opportunity by a work group made up of deans and vice presidents, states that job requests that University Printing Services cannot perform will be forwarded to university-approved outside vendors. The list includes in-state printing operations that meet the state's "Buy Ohio" initiative as well as Ohio University's procurement policies. 

Printing staff will meet with departments during the summer and fall to review the changes to the policy and to determine how to provide the best value for their services.  

Conry said adoption of the new policy makes sense because buying local keeps energy and environmental costs lower.  

"During these tough budget times, this policy ensures that we fully use the capacity of our own printing services operation before taking the money off campus," Conry said. "Our operation has a full-line of services, does high-quality work at competitive prices, does deliveries and pick-ups and is able to make sure printed pieces comply with the university?s graphic identity standards."

The university graphic standards are available online at www.ohio.edu/ucm/styleguide/

In addition to policy changes, the department plans to upgrade outdated technology with new software and a digital press that will enable University Printing Services to do work more efficiently and cost effectively. It will also make it easier for customers to place orders on the Web site and will allow the department to offer more advanced services -- like variable data printing -- in the near future.  

The new digital press will further increase efficiency and cost effectiveness by reducing turnaround times for customers. For example, the press will be able to print orders with four colors on both sides all at once, whereas that is currently a multi-step process. These efficiencies will not require any additional staffing.   

The new press and software should be in place by Oct. 1. 

To reach University Printing Services call 740-593-1930.



Related Links
University Printing Services:  http://www.facilities.ohiou.edu/printing/ 

Published: Aug 4, 2009 8:00 AM  

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