Environmental Health and Safety (EHS) has created two new abbreviated incident reporting forms to make reporting safety incidents easier. The new forms, one each for employees and non-employees/visitors, are available on the Risk Management, Workers Compensation and EHS Web site.
Employee or visitors who experience a significant injury, illness or incident on campus should use the forms, and employees also should them to report work-related off-campus incidents.
The non-employee/visitor form is new to the EHS Web site. In the past, people reported non-employee/visitor incidents on the employee form or used a form from their college or department. The new non-employee/visitor form will enable consistency in the reporting process.
Environmental Health and Safety Occupational Safety and Health Administration coordinator Jeff Campbell said the new forms were reviewed by various department supervisors before being adopted and have received favorable comments.
"The new forms simply make it much easier and faster to report an incident," Campbell said. "The old form was much longer and more difficult to fill out because it asked for written explanations and specific code numbers from of a brochure to describe an incident. The new form is more like an essay test where you simply write in the answers to the question, and we eliminated the need for code numbers."
Campbell said his department enters the incident report forms into a database that tracks safety incidents by type and area. The information is used to collect cumulative data and identify safety concerns on campus.
The new incident reporting forms include instructions for use and distribution and should replace any previous versions of forms in circulation. Departments may continue to use other forms internally; however, official reporting must be done using the new forms. Reports completed by the Ohio University Police Department or other law enforcement agencies should be submitted along with these forms or as soon as possible afterward.
Visit www.ohiou.edu/ehs/general/forms.htm for a listing of all the forms offered on the EHS Web site. Campbell is available to answer questions at 740-593-1666 or firstname.lastname@example.org.
-- George Mauzy