Ohio University

Web Accessibility for Content Contributors

If you are wondering how Ohio University's accessibility policy affects website content contributors, this is a great place to start learning. While website accessibility is a big topic, there is a lot you can do as a content contributor to help people with disabilities fully access your site.

If you have questions about the accessibility of your content, please don't hesitate to reach out to us! In addition to providing guidelines and resources on the web services website, we will also be providing Accessibilty training for content contributors in the near future.

Accessibility requirements

As of August, 2017 here are some of the things you'll need to do with content:

  • All heading styles (H1-H6 tags) will need to be used correctly and appropriately relate to the content of the page.
  • All new uploaded images will need to have descriptive alternative text (typically in the form of an "alt" tag).
  • All new uploaded documents will need to be accessible.
  • All new uploaded or embedded videos will need to be captioned.
  • There should be a sufficient contrast between text color and background color.

Additional considerations

Text versus images

  • Avoid exporting content from desktop publishing software to an image format like JPEG or PNG. These images do not contain accessible text.
  • Scanned PDFs have a similar problem, since they are images of text (unless you have gone through the text recognition process).


The heading structure of your content is used both for navigation and also to understand the relationships within your content; i.e. whether things have equal importance, or if items are subordinate to other items. When you are creating headings in your content, use the last pop-up memu on the menu bar called "paragraph format." This will allow you to set the heading level of the highlighted text. Remember that your heading structure should be similar to an essay outline. Headings should descend numerically when following the natural numbering order, i.e. a heading level 2 follows a heading level 1. You shouldn't skip numerical order, from a level 1 to a level 3, however you can jump back up to a higher level. A recent Ohio University Compass magazine article provide more detail on structuring your content with headings.


Tables should only be used for presenting data, like spreadsheet rows/columns, not to position elements on a page. They should also be marked up with appropriate headers. When creating a table, you will have options to create a heading row, column, or both. To create an accessible table, you need to appropriately identify the headings in the table. You will also need to include a "summary" in the table. The summary should not be a reiteration of the data. It should instead provide the conclusions of the table.