Video on Demand

Locally hosted, flash-based video service with the ability to restrict access to individual videos.

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Features

  • Flash-based playback on computers and mobile devices
  • No file size/duration/quality limits
  • Multiple formats
  • Optional playback restrictions to prevent visitors from downloading or embedding your video in another site.
  • Videos can be public or restricted to only valid OHIO logins
  • Closed caption WebVTT playback available with automatic conversion on non-standard CC devices

Eligibility

  • To host videos: Facutly, staff, and emeriti
  • Playback: Anyone

How to Request

Documentation

Jump to: Uploading a Single Video | Uploading Multiple Videos | Uploading Large Videos | Managing Videos | Closed Captioning | Controlling Access | How to Post a Video

VIDEO REQUIREMENTS: Videos to be uploaded need to be in the H.264 video codec with AAC audio codec format for quicker playback. To check the format of a video, open the video playlist on your desktop, right click the video file, and check the Codec Details to view those formats.

Uploading a Single Video

Before uploading, check that your video(s) are consistent with our Video Requirements.

  1. Sign in to http://www.ohio.edu/media/manage/ using your Ohio ID and password.
  2. Click the top-left Upload Media button
    1. This will bring up the dialog box to upload your video
  3. Click the dropdown menu and select the group that your video will be uploaded to
    1. If you are in several groups, you will have multiple options in your dropdown
  4. Click the green Continue button
  5. Fill out the following form:
    1. Multimedia File Title = the video title
    2. Description = the video description
    3. Author = the video author
    4. Autostart = when checked this will allow your video to play when the window is opened (allow 3-4 seconds for buffer). If unchecked the user will need to click the play button.
    5. Autoscale =   When checked the video will stretch to the width of the flash player. If unchecked the video will stay true to its size.
    6. Upload JPEG = This image will act as a preview for your video before playing.
    7. Category =  The category within your group the video will upload to.
    8. Add Category = Create a category within your group.
    9. Get File = Upload the video file.
    10. Closed Caption File = To upload the closed caption filefor the video.
  6. Click the green Upload  button.

Uploading Multiple Videos (up to 500MB per Video)

Before uploading, check that your video(s) are consistent with our  Video Requirements.

  1. Sign in to http://www.ohio.edu/media/manage/ using your Ohio ID and password.
  2. Click the top right  Multi-Upload  button
  3. Click the drop-down menu and select the group that you will be uploading the video for
    1. If you are in several groups, you will have multiple options in your dropdown
  4. Click the green Provision  button
  5. Upload files by clicking the green Upload  button. If you have several large files, jump to  Step 5  of the next section.
  6. Click the Add Media Files  button in the bottom left corner
    1. Select the video file(s) for upload
      1. Note: If you are uploading multiple videos to multiple categories, you have to upload them toone category at a time.
  7. When the files appear in the dialog box, click the Begin Upload  button
  8. To delete or remove a file, click the Remove Files  button
  9. When back to the original dialog box, click the green Process button.

Uploading One or More Large Videos

Preparing to Upload:

  • Before uploading, check that your video(s) are consistent with our  Video Requirements.
  • Install and configure FileZilla  
  • Save the video files with appropriate names, in a folder of the appropriate name
  • Build the playlist file and save it
  • Sign in to http://www.ohio.edu/media/manage/ using your Ohio ID and password.
  • Click on the top right Multi-Upload  button
  • Click the drop-down menu and select the group that you will be uploading the video for
    1. If you are in several groups, you will have multiple options in your dropdown
  • Click the green Provision  button
  • To upload your large video file(s), hover over the green arrowon the right of the Upload button.
  • This will bring up a new button titled ALT- FTPS Upload
  • Upload the video data files  and  the playlist files, using FTPS (FileZilla is free and works on Windows and on Macintosh ; we won't do anything intentional to break other FTPS software, but with anything else you are on your own; as of now, Fetch on Macintosh is known to fail)
  • Specify the host as  ftp-media.ohio.edu . Use your  Ohio ID as the username, your Ohio password, and leave the Port blank.
  • Navigate on the left side of the FileZilla window to find your playlist and video files (you can set a FileZilla bookmark to be able to get back there more quickly).
    1. If all the files are less than 1 GB:   select the playlist and all of the video files in it. 
      1. Drag them to the right side and drop them onto the folder whose name matches the numerical group ID  you note in step 2.
    2. If any of the files are more than 1 GB:  select the video files in groups of up to five. Drag them to the right side and drop them onto the folder whose name matches the numerical group ID you note in step 2 ; repeat until all the video files are transferred. 
      1. Select the playlist file and drag it across to the same destination folder on the right side.
  • If you wait "too long," the FTPS session will close out; you can refresh it by clicking the FileZilla tool icon that has a blue arrow  above a green arrow (which will also refresh the file and folder lists).
    1. If you encounter difficulties, note errors and contact theOIT Web Services team
        
      The FTPS access is write-only: you will  not  see your file(s) listed, even though each has been uploaded correctly.

Managing Uploaded Videos

  1. Sign in to http://www.ohio.edu/media/manage/ using your Ohio ID and password.
  2. Videos in the list are can be:
    1. Inserted on a regular CommonSpot page
    2. Inserted on manage CommonSpot page
      1. This is set up by Web Services Staff
    3. Inserted on other server web pages
    4. Linked to any page to be in a standard page display
  3. Click on the title for additional information
  4. Click close to exit
  5. Click <!> icon to limit the servers from which the embed code can be played
  6. Preview the video by clicking the video slate icon left of the title
  7. The Management button is only available to members of a group that manage multi-media assets.

Closed Captioning

Uploaded files need to be in WebVTT format (filename ending .vtt ). Other formats will result in a warning message. Embedded CC is notsupported.

To convert to WebVTT, Windows Users can use SubtitleEdit, for Macintosh users 3PlayMedia.

There is no support for multiple-language closed captioning. Only English closed captions.

To use closed captioning with bulk uploading, each video’s filename must be matched with its captions’ filename—except for the filename extension. Any orphan CC files will be ignored and deleted.

If you upload a CC file for an existing video (already on the Video on Demand server):

  • standard display page  will include the new closed captions. 
  • Displays on classic CommonSpot pages will not include the new closed captions until you update the page. Copy the HTML code used to put the video on the web page, and update any existing pages. 

Controlling Access to a Video

Control access to a video by uploading the media to a specific page, then controlling the access to that page. Restrictions can be:

  • Everyone (no restrictions)
  • Anyone with an OHIO ID (all current and former students and employees)
  • Anyone in a group already in CommonSpot
  • Any individuals you list, who are familiar with CommonSpot

If the page with a video is in Blackboard, you can restrict access to any student or instructor within a specific course.

If the page is on the static-page-server, you can restrict access to any individuals you list or to any group in the Active OHIO Directory.

How to restrict access

  1. Identify the page that will have a video.
    1. Create the page if not already made
  2. Restrict access to the page as you see fit
  3. Upload the video onto the page
  4. Mark the video to be only visible from that page
    1. Go to http://www.ohio.edu/media/manage/
    2. Find your video and click the <!> icon
    3. Enter the URL(s) of the pages or subsites you want to let the video be seen from.
      1. i.e. http://www.ohio.edu/web/help/video/
      2. You can add multiple locations by clicking the +sign between them
    4. Click Submit
  5. Embed the video on that page

How to Post a Video on a Web Page

When inserting a video onto your webpage, there are several methods to use. Below are instructions on how to build a link for standard page display, and how to place a video on a CommonSpot webpage. 

Building a Link for Standard Page Display

  1. Log into http://www.ohio.edu/media/manage/ with your OHIO ID and password.
  2. Select the video you want, click on the green hand iconsecond to last in that row.
  3. A dialogue box will pop up with a URL starting withhttp://www.ohio.edu/media/?videoid =
  4. Copy all of the link text.
  5. Navigate to the page you would like the video the be pasted
    1. Build a link in the content.
    2. Paste the URL copied in the link destination.
  6. This will create a link that takes the viewer to a standard page displaying the video.
    1. If you want to have the video displayed with information, see the next section.

Placing a Video on a CommonSpot Page

  1. Log into http://www.ohio.edu/media/manage/ with your OHIO ID and password.
  2. Click the < > icon button
  3. Copy all of the HTML text in the dialogue box
  4. Navigate to the page you would like the video to be posted, and use one of the two methods to insert the HTML copied:
    1. Using a Formatted Text Block, click the W/H tool icon in the upper-left area of the toolbar.
      1. When in the HTML view in the Rich Text Editor, paste the code that was copied from step 3.
      2. Click on the W/H icon again to return to normal view, click Finish and Submit your changes.
    2. Use an HTML Fragment element
      1. Past the code you copied from step 3.
  5. Both methods can be used to place the video on a page that has other content, including other videos. However, the standard display only shows one video at a time.

You can also use the HTML copied from step 3 to place a video on a page that is not in CommonSpot (i.e. one on the static-page Front Door server).

To adjust some of the presentation options, you can edit the HTML that you copied immediately after you paste it:

  • Edith the width and height of the video
  • Add true or false for autoScale for your video to fit into the flash player
  • Add true or false for audioOnly. If it’s true, only the audio will play.