Web CMS Content Types
Pages and other special elements that can be added to your site in Web CMS are known as "Content Types." Not every group will utilize all the content types. The content types listed here represent what is available to all groups at the basic service level agreement for OIT.
- Article: News articles that can be used to populate News Archives and News Feeds.
- Basic Page: The standard page containing text and images.
- Card: Used for small pieces of content that will be reused on multiple pages. As of now, this content type is still in development. OIT will have training available once this content type is released.
- FAQ: Allows input of questions and answers. When viewed as a page, users will see the questions and the answers will appear once question text is clicked.
- Profile: Staff profile page that will appear within Staff listing views.
More information about the available fields for each content type is available in the sections below.
- Title: This is a required field. The title will be displayed at the top of the article and be used in URL creation. As such, please keep all titles to alphanumeric characters and hyphens. While special characters can be used, they require encoding within a URL to work correctly and should be used only when necessary.
- Author: Optional
- Publication Date: This is a required field. If left to the default value, the article will publish as soon as the created content is saved. If the article should publish as a specific time and date, these values should be edited to reflect that.
- Expiration Date: If articles should exist indefinitely, these fields should remain blank. Only use the expiration date fields if an article should no longer appear within a news feed or news archive after a certain date.
- Teaser Image: If this view is set for your website, go ahead and upload a small image. This will be displayed in the listing of articles with the article abstract.
- Image: If an image is uploaded here, it will display at the top of the news article when viewing it online.
- Image Caption: This will display text beneath your image.
- Body: This is the main content of your story. You can type your content in directly to the CK editor or copy and paste from another source. For assistance utilizing the editor features, see Text Editor Interface.
- Tags: Choosing a tag will send this story to the section of your website designed to receive this story. More than one tag may be selected by holding the Ctrl key and clicking on desired tags.
- Compass Terms: This should remain blank as Compass Articles will be handled at a later date.
- Abstract: You can leave this field blank and Drupal will choose the first 155 characters from your story, or you can fill this in and create a short reason for people to click on this story and read it.
- Article Link Text: Do not leave this in the default "Read More" state. Use key words here to describe where your visitors are going, and to assist those using screen readers who may be navigating this page using links.
- In the right column, open the Display Settings tab. Set the View mode to Full content.
- Choose a "Save Option"
To create a basic page, click on "Nodes" and you'll see a list of all available nodes in your group. Choose "Create Node" then choose "Basic Page" in the list of content types.
- Title: This is a required field. The title will be displayed at the top of the main content area and be used to generate the URL. Use care when creating page titles and be sure the title represents the content and uses key words. Keep them short and to the point. While special characters can be used, they require encoding within a URL to work correctly and should be used only when necessary.
- Body: This is where you add the main content for this page. For assistance utilizing the editor features, see Text Editor Interface.
- Menu Settings: It is possible to add the page you are working on to the navigation from edit version of the page. It is also common to make those changes in the navigation editing environment as well. Either way, it is recommended that you select a menu parent even if this node is not meant to show within a menu.
- The node's position within the menu dictates what its final URL will be when published. This allows quick and easy reorganization of URLs. Keep in mind that the URL will update automatically within menus, but does not automatically update if linked to within content.
- On the right side of the edit page, within the Advanced Options block, is an open panel labeled "Menu Settings". Based upon previous selections you will see different options available.
- Below the "Show navigation" checkbox is a drop down that contains all the navigations this page could be added to or display. All unique navigation collections are labeled with their base URLs, either "Left" for left navigations or "Top" for top navigations, and gray backgrounds
- The item you select will update the node's final URL when saved. Examples:
- Selecting "" as the parent will place this node within the top level of that navigation and the resulting URL will be /finance/purchasing/page-name
- Selecting "---- Contract and Insurance Matrix" (whose URL is /finance/purchasing/contract-and-insurance-matrix) will place this node as a child of the selected and the resulting URL will be /finance/purchasing/contract-and-insurance-matrix/page-name
- Once a parent item has be selected, you will be presented with another option for enabling this node within the navigation:
Checking "Enabled" will show this node on the navigation. Unchecking will not display this node, but will still use the parent you selected when updating its URL path. You can enable and disable nodes, later, by either visiting the node directly, checking "Enabled", and saving or by going to the menu and checking "Enabled" next to the disabled node. Be sure to save the menu after doing this or the change will not stick.
Selecting a navigation should only need to be done once. If you ever need to reselect a navigation parent on a previously published node, please contact Web Services because this should never happen.
Advacned Settings (right side)
- Display Settings: In the right column, the Display Settings tab allows the choice of number of columns for the page. Most websites have been configured to display either 2 or 3 columns. Your website's design will determine if the second column should be set to the left or right.
- If you choose the option for 3 columns for the page, an additional option will appear for adding content to the page:
- Basic Right Sidebar Item: This will allow adding a box for resources or a link to another department/external site. To use, click the arrow to open the dropdown and choose Add Content Blurb (Text Editor). This will add another text editor where the content for the right sidebar should be added.
- Finally: Choose a "Save Option"
FAQ (Frequently Asked Questions)
- Category: This acts as the title for the page if an FAQ is on its own page. If multiple FAQs are placed on a page, this will act as the section header. This should be descriptive of the type of FAQ (e.g., BobcatBUY FAQs, Concur FAQs, PCard FAQs, etc.)
- Body: Text placed here will show above the questions and answers. Use this to describe the category or give instructions to the user.
- Question: Text placed here will be displayed when the page loads. This is where you type in questions that reoccur from your key audiences.
- Answer: Answer text will be hidden when the page loads. Users will have to click on the corresponding question text to see the answer. Answers can be formatted using the Text Editor Interface.
- Add Question and Answer: Use this button to add additional Question and Answer sections. One will be added at a time. You can click and drag the questions and answers to the desired order.
- In the right column, the Display Settings tab allows the choice for the styling of the FAQ. In order to have the FAQ act as its own page, choose either Default or Blocks. A preview of each will appear below the dropdown. Since the FAQ will then act as a page, choose the number of columns (2 or 3 should be chosen). If two columns are chosen, set Second Column Position to Left.
- Choose a "Save Option"
- Display Name: This is a required field and will be the name that appears within the staff listing.
- First Name
- Last Name
- Image: Upload images according to your website's design.
- Title: Enter the staff member's position at the University
- Department: Select the office most associated with the staff member. This will tell the Web CMS where to show the staff member in staff listings so be sure to select the correct department.
- OHIO ID: Input the staff member's OHIO ID. This is the first portion of their OHIO e-mail address. For instance, if their e-mail is email@example.com, then their OHIO ID would be lastname.
- Email: Input the staff member's OHIO e-mail address.
- Office Phone: Enter up to two work numbers for the staff member.
- Office Address
- Bio: This is an optional field. If text is entered, it will appear when a staff member?s name is clicked within a staff listing page.
- Link to Full Profile: If a Bio is entered, check this box to create a link to the bio from the staff listing page. If no Bio is entered, leave this box unchecked.
- Sort Ranking: This determines the order in which profiles appear in a listing of profiles. The higher the number, the higher in the list the profile will appear. For example, a department head should have a ranking of 9 in order to appear at the top of the list. If you are unsure about this, leave it at the default value of 5.
- Choose a "Save Option"
After filling in the appropriate fields for a content type, editors will notice a blue drop down menu at the bottom of the page. Options within this drop down include:
- Save and Create New Draft: Creates an unpublished draft of the content type. This allows the editor to go back later and finish editing the content before it is marked for review/publication.
- Save and Request Review: Creates the content and puts it into the Pending Approvals bucket for Publishers to review.
- Save and Publish: Creates the content and immediately makes it live on the web.
- Save and Archive: Saves the content but removes it from publication. This is a way to archive a page that you do not want to be publicly-viewed but may use again in the future. Any links to this page should be removed prior to archiving the page or the link will appear broken within the site.
Note: Only Publishers will have access to Save and Publish and Save and Archive. Before using these options, publishers should check with department heads to see if content should go live or be reviewed or archived first.