Guide: Uploading a Document
Guide to Uploading a Document
An incorrectly uploaded document will not be accessible (visible) to anyone without logging in to CommonSpot. For example, if you have a successful link from an existing web page to a document in CommonSpot, that link will be broken if you do not follow these steps to upload a document.
The following instructions will help you to correctly upload a document into your CommonSpot page. If you have a need to publish non-public documents, please contact Web Services for assistance.
- Log in to http://author.oit.ohio.edu/your subsite/manage
- The Manage : Manage page will appear, as shown next.
- Click the semi-transparent pencil icon in the upper right-hand corner of the page to reveal a menu.
- The icon is barely visible (left picture, below) until the mouse is hovered over it (as in the right picture, below.)
- From the revealed menu, choose View Page in CommonSpot.
- Click New in the CommonSpot toolbar to reveal the menu shown below:
- Click Uploaded Document (circled in illustration above).
- The Upload New Document window will open, as shown below.
- Click the parent of the "manage" subsite. (In many cases the parent is selected by default. In the illustration above, the parent of the "manage" subsite is "academics".)
- Click Upload Single Document (circled above)at the bottom left of the window.
- The Upload New Document window will appear, as shown below.
- In the Upload New Document window:
- Click the Browse button and search for your file on your computer.
- Provide a title that will help you recall the document later.
- Provide additional details about the document in the Description field. This is recommended, but optional.
- Choose a category to ease searching for the document later.
- You may choose to schedule the availability of the document using the publication date and expiration date fields.
- Click Save at the bottom right of the window and wait while the document upload process completes.
- The document is now uploaded to the CommonSpot server.