Collaboration: Email invitations
Qualtrics distinguishes between people who have an active OHIO Qualtrics account and those who do not when you invite them to collaborate on a survey.
Active OHIO users
If you share a survey with someone who has an active OHIO Qualtrics account, their name will appear in a search results drop down as you type their email address into the Add dialog. Choosing their name from the list and clicking Add will cause your shared survey to appear in their My Surveys tab the next time they log in to Qualtrics. Ignoring this drop down will cause your recipient to be treated like an external user (see below).
External users & OHIO users who have not activated their Qualtrics account
If you share a survey with someone who does not have an active OHIO Qualtrics account, then Qualtrics will send that person an email invitation with a collaboration code. The recipient will need to enter that collaboration code before your survey will be visible to them.
The following recipients will receive an email invitation:
A non-OHIO email address
A current OHIO faculty, staff, or student who has yet to activate his or her OHIO Qualtrics account
An active OHIO Qualtrics user, if you type that person's full email address and click Add without first choosing his or her name from the drop down list
Currently, email invitations include an incorrect login URL. Qualtrics is aware of this issue and is working on resolving it. In the meantime, OHIO users can activate their account at qualtrics.ohio.edu and then follow the remaining instructions in their email invitation. Non-OHIO users may receive a "code not found" error when they try to activate.