Ohio University

Basic Training: Microsoft Teams

Download the Teams Application

  • To get the most out of Teams, you should install the Microsoft Teams app on your computer. The install works on both OIT-managed and personal computers. Mobile versions also are available from the Apple and Google Play stores.
  • If you must access Teams in a browser, we recommend using Chrome or Firefox to log into teams.ohio.edu with your OHIO email address and password.
  • On Mac computers, make sure to allow Teams access to your camera and microphone if it asks. This is needed for video/audio chats and remote meetings. 

Recommended settings in Teams

What are Teams and Channels?

  • A Team is a place in the Microsoft Teams app for a group of people collaborate inside of Channels.
  • A Channel is a dedicated section within a Team to keep conversations and files organized. Everyone on a Team has access to each of the Team's Channels.

What is Chat?

Calendar 

  • Your Teams Calendar is linked with your Outlook Calendar. Anything you put in one automatically appears in the other. 
  • From the calendar, you can schedule Teams meetings, which will create a meeting link that you can share with others.
    • You must add at least one attendee for a meeting link to be generated. (You can add your own OHIO email if you plan to just share the link with others rather than invite them as attendees.)
    • The meeting will also create a phone number for people to join via phone call.
  • You can invite anyone to a meeting from anywhere with a valid email address even if they do not have Microsoft Teams.
    • Attendees do not need to have the Teams app installed to join and participate in the meeting. However, we strongly recommend having everyone install the Teams app.

Participating in a Teams Meeting

  • Select Join to get started. Once you have joined, you will see the other participants when they have joined.
  • Each Meeting has a chat box that participants can use if they do not have a microphone.
  • You can share content in a meeting, including sharing:
    • Your desktop screen
    • A specific window you have open
    • A PowerPoint or other file
    • The Whiteboard (device with a touch screen highly recommended)
  • You can record each meeting and it will save the recording in Microsoft Stream
  • You can add participants after a meeting has started.
  • Use the Mute All functionality to help reduce unwanted noise. (Don't worry: participants will be able to un-mute themselves if they need to.)
    • Participants who join the meeting after it has started will be prompted to mute themselves so they don't disturb the meeting in progress.

Creating a Team

Like the sound of having a Team? Follow the directions toward the bottom of the Microsoft Teams page.

  • Pros:
    • You have a ready-made group of people to text and video chat with.
    • You can organize chat conversations by topic (e.g. by unit, project, homework, etc.)
    • You can have a Team meeting in a channel, which is automatically available to all members of the Team
    • Everything you need for a particular group of people is all in one place.
  • Cons:
    • You have to manually request the creation of a Team.
    • You have to manually add each of the Team members yourself (but once you've done it once, you're done!).
      • Note: If you are requesting a Team for an OHIO course, we are able to add your students for you automatically.

Still stuck?