Ohio University

Recommended settings in Microsoft Teams

You can change settings in Teams to suit your individual needs. This page will focus on the following:

  1. General settings to keep Teams running whenever you're at your workstation
  2. Notifications settings to ensure you never miss an important message
  3. Devices settings to check that your microphone and camera are ready to go
  4. Using status colors and messages to let others know when you are (and aren't) available to chat

Accessing and changing your settings

  1.  In the top right, click on your profile icon, which appears as your employee picture or your initials
  2. Click on Settings
    Screenshot of Settings Access
  3. On the left, you will see the following settings options: General, Privacy, Notifications, Permissions, and Calls

General settings

To ensure you're reachable during work hours, it's best to have Teams whenever you're at your workstation.

  • Under the General tab, make sure the following are checked:
    • Auto-start application
    • Open application in background
    • On close, keep the application running
General Settings Screenshot

Notifications settings

By managing your notifications in Teams, you can control which types of notifications you receive:

  • Banner notifications appear in the bottom-right of your screen when you have the Teams app open
  • Banner and email
    • When you have the Teams app open, you will receive a banner notification
    • If you do not check the banner notification or the Teams app is closed, you will receive a follow-up email notification
  • Only show in feed means that you will receive a small, unintrusive (but potentially easy-to-miss) notification in your Activity feed

The following Notifications settings will make important messages hard to miss:

Screenshot of notifications settings in Teams, summarized below
  • Mentions: 
    • Personal Mentions - Banner and email
    • Channel Mentions - Banner and email
    • Teams Mentions - Banner and email
  • Messages:
    • Chat messages - Banner and email
    • Replies to conversations I started - Banner
    • Replies to conversations I replied to - Banner
    • Likes and reactions - Banner
    • Followed channels - Banner and Email
    • Trending - Only show in feed
  • Other:
    • Team membership changes - Banner
    • Team role changes - Banner
    • Notification sounds - Call, mention and chat
    • Missed activity emails - Once every hour

Devices settings

This is where you can check to ensure your system is ready for video chat, especially if you're using something other than your device's built in microphone or camera.

Instead of waiting for a meeting you can make a test call to test out your device settings beforehand.

Screenshot of Device Settings

This is the same place you’ll need to check if you are having sound or video issues during a meeting.

Using status colors and messages

Whether you're away, offline, or busy, Teams will share your status with anyone who tries to message you. Although your status will update automatically based on your availability in your Outlook calendar, you can also change your status manually:

  1. Click on your profile icon in the top-right corner
    Screenshot of Status change
  2. Here, you can set:
    • Your status:
      • Turning on Do not disturb will mute all Teams notifications until you turn it back off, which can be very useful for reducing distractions
      • Microsoft has a full list of statuses in Teams
    • Your status message (e.g. "Be back by 1:20pm" or "Working from home")