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Web CMS: Prioritized website migration list now available

Thursday, April 13, 2017
Jill Bateman  

The Web Advisory Group (WAG) released a list on April 12, 2017 that identifies the order that sites will follow in the move from CommonSpot to the new Web CMS over the next 3 years. According to project lead Toni Marinucci, the list is likely to evolve. "The order may change as we learn more about what it takes to migrate sites," Marinucci said, "as well as factors like site complexity and customer readiness." 

How the list was created

Position was determined using a weighted scale with the following criteria:

  • Accessibility (ADA) needs based on audience
  • Traffic to top pages in 1 year (via Google Analytics)
  • Personnel dedicated within organizations to web resources
  • Number of pages in the website
  • The complexity of the website
  • How long it has been since the site template was last updated

The weighting methodology took several months to finalize and was reviewed by many stakeholders across campus. 

Appeals process

If a department or planning unit head believes a website should be higher up in the order, he or she can file an appeal by completing this online form by May 15, 2017. 

Prioritization list

Five sites were selected to go first based on features, availability, and flexibility. Together, the pilot sites cover all of the baseline features that need to be included in the new Web CMS, their owners are willing to migrate early, and they are okay with the uncertainty that goes with being beta testers.

Pilot sites

  • Health Alerts
  • Police
  • Financial Aid
  • Graduate College
  • Finance

Migration order

Note: sites marked with an asterisk are part of the Ohio University home page website and will not be migrated until later in the project timeline.

  1. alert
  2. OHIO home page*
  3. focus
  4. calendar
  5. eventservices
  6. markets
  7. parking
  8. scholars
  9. west82
  10. employees
  11. food
  12. voinovichschool
  13. oit
  14. about *
  15. commencement
  16. transportation
  17. campaign
  18. lancaster
  19. ombuds
  20. performingarts
  21. arrivalguide
  22. finearts
  23. frontroom
  24. gatesscholarship
  25. inauguration
  26. wellbeing
  27. geography
  28. latitude39
  29. offices
  30. academics *
  31. southern
  32. admission
  33. apply
  34. cas
  35. education
  36. fellowships
  37. onecard
  38. registrar
  39. uc
  40. entrepreneurship
  41. pickerington
  42. bakery
  43. bioinformatics
  44. boydscholars
  45. compass
  46. distinguishedprofessor
  47. dublin
  48. envstu
  49. president
  50. research
  51. socialmedia
  52. standingcommittees
  53. chillicothe
  54. eastern
  55. majors
  56. recreation
  57. zanesville
  58. cambridge
  59. engineering
  60. medicine
  61. tobacco-free
  62. trustees
  63. proctorville
  64. students
  65. 1804fund
  66. lgbt
  67. mcb
  68. sustainability
  69. admissions
  70. careerandleadership
  71. chapel
  72. chsp
  73. government
  74. homecoming
  75. involvement
  76. regional
  77. appliedcommunication
  78. dualenrollment
  79. visit
  80. womenscenter
  81. departments
  82. foundersday
  83. housing
  84. hr
  85. sciencecafe
  86. scrippscollege
  87. ucm
  88. honors
  89. interiorservices
  90. mail
  91. omsar
  92. provost
  93. cherryblossoms
  94. diversity
  95. ecohouse
  96. global
  97. legal
  98. 5c
  99. alumni
  100. appliedethics
  101. communitystandards
  102. globalhealth
  103. moving-surplus
  104. ohiotoday
  105. pbk
  106. pillars
  107. printing
  108. rbca
  109. studentaffairs
  110. studentresearch
  111. webadvisory
  112. airport
  113. audit
  114. emeriti
  115. guarantee
  116. athletics *
  117. equity-civil-rights
  118. icpp
  119. notices
  120. sigmaxi
  121. wellworks
  122. adminsenate
  123. facultysenate
  124. iew
  125. impact
  126. life *
  127. parents
  128. recycle
  129. counseling
  130. fye
  131. summer
  132. webcam
  133. ce3
  134. deanofstudents
  135. studentsenate
  136. unitedappeal
  137. veteranscenter
  138. weather
  139. gss
  140. survivor
  141. communityengagement
  142. culturalcenter
  143. cutlerherrold
  144. design-construction
  145. master-plan
  146. ouctm
  147. vpfa
  148. advancement
  149. facilities
  150. redcap
  151. aging
  152. faculty-newsmakers
  153. foundation-trustees
  154. insiders
  155. awp
  156. csen
  157. planning-space
  158. report
  159. studentexpo
  160. kids
  161. tels
  162. diabetes
  163. auxiliaries
  164. complete
  165. interlinkalliance
  166. museum
  167. parlour
  168. conferences
  169. cutlerbusinessservices
  170. ohio-ready-staff
  171. real-estate
  172. riskandsafety
  173. success-network
  174. ohio4educators
  175. climate
  176. smart-project
  177. instres

The three year-long Web CMS project will migrate approximately 200 departmental websites plus the OHIO Front Door from CommonSpot to a modern web content management system that features better accessibility, usability, and ease of maintenance. The new Web CMS also will offer improved search engine optimization, making it more likely that OHIO pages will appear near the top of relevant Internet searches, and the project will enable digital marketing efforts and consistent branding across the institution.


Related Links

CommonSpot replacement chosen 
Web CMS prioritization appeal form