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University to replace Box with OneDrive in 2018

Thursday, February 9, 2017
Sean O'Malley  

In December 2018, Ohio University will replace its Box cloud storage service with Microsoft’s OneDrive. This will be a gradual change over the course of just under two years, so current Box users will not need to worry about making any quick decisions about their Box usage.

Reasons for the change 

Put simply, Box usage is low, costs are high, and a free alternative is available that will meet the needs of most users.

Currently, only about 5% of the university community uses Box more than once a month. Combined with yearly cost increases of 25-35%, Box is no longer a good value, especially when Microsoft OneDrive is available to us at no additional cost as part of our Office 365 email and calendaring service. Currently, OneDrive does some things better, like letting multiple people edit the same document in real time, while Box comes out ahead in others. For the vast majority of users, OneDrive will be a fine alternative to Box, and as Microsoft continues to improve OneDrive, the areas of difference will become fewer and fewer.

In light of these facts, the consensus of university leadership was to discontinue Box.

Next steps

  • Now through Feb. 1, 2018 - No changes. Box remains available to all current students, faculty, staff and emeriti.
  • Feb. 1, 2018 - No new accounts will be created in Box. Existing Box users will continue to have full access to the service.
  • Jul. 1, 2018 - All content in Box becomes read-only. You will have 6 months to copy any content you want to keep onto another location (OneDrive, local hard drive, etc.).
  • Dec. 31, 2018 – Box file storage is no longer available. All accounts are deleted.


If you have any questions, contact the IT Service Desk at 740-593-1222.

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