How to find your folders in OWA/web
Catmail's OWA does not show all folders in the left side navigation pane by default. If you are unable to find a folder that you know exists, follow these steps:
Shared resources and departmental mailboxes
Substitute the shared/departmental mailbox address for the "firstname.lastname@example.org" placeholder in the above URL and then use your own OHIO ID and password to log in.
How to import PST/OLM files into Catmail
If you have archived messages stored in PST or OLM files, you can import those into Catmail.
What is "Clutter?"
As of April 2015, Microsoft is rolling out a new email management feature called "Clutter" that is designed to make it easier to find important messages in your inbox. Clutter uses "machine learning" to move lower priority messages out of your way and into a new Clutter folder.
At the moment, this is an opt-in feature; however, Microsoft has told us that they plan to have it turned on by default in the future. To enable or disable Clutter, log into OWA and find its entry under Mail Options:
How often do I need to empty my Junk folder?
We recommend checking and emptying your Junk folder every 30 days.
Deleted Items auto purge
On Catmail, Deleted Items older than 30 days are automatically purged. Purged messages can still be recovered for an additional 14 days.
How to recover a deleted item
Deleted items can be recovered from Catmail's dumpster for an additional 14 days after being purged from your Deleted Items folder. To recover deleted items:
Can't log in to Catmail
We recommend using your full OhioID@ohio.edu email address instead of just your Ohio ID when signing into a Microsoft service like Catmail.
Message/attachment size limit
Maximum message size is 25 MB, including attachments. If you try to send something larger, the message will be rejected. If you are sending to someone outside the university, we recommend staying under 15 MB. If you need to send something larger than this, upload the file to Box or Filelocker and send your recipient a link to that file.
Restricted attachment file types
Catmail will not accept executable file types as an attachment. This restriction also applies to executables stored inside zip files and other compressed archives. If you need to share an executable file, use a cloud storage service like Filelocker or OneDrive.
Maximum recipients & messages per day
A single message may not have more than 500 recipients in the To, Cc and Bcc fields combined. If you try to include more than 500 recipients, the message will be rejected.
If you send more than 10,000 messages in any 24 hour period, Microsoft will block your account from sending additional mail for 24 hours. We do not have any way to override this block. You will need to wait for Microsoft to re-enable your access. During a send block you still will be able to receive messages.
Mailing lists and distribution groups count as a single recipient as long as you do not click the "+" sign to expand the group into its individual members. To learn more about mailing lists, visit our Mailman home page.
"Search Folders" feature requires Outlook
If you have any Search Folders configured for your account, you will need to use Outlook to access those folders. Microsoft does not support Search Folders in OWA.
How to forward a message as an attachment
If the Service Desk or IT security office asks you to forward a message to email@example.com, the best way to do so is as an attachment.
How to log out of OWA
Click your profile picture icon in the top right of the window and select Sign out. If you have not set a profile picture, the icon will be a stylized silhouette of a person.
To be sure that you are safely logged out, OIT recommends closing your browser completely, especially if you are in a computer lab or kiosk.
How do I check my quota?
To see how much of your 50 GB quota you are using:
Using your OHIO email address with other Microsoft services
If you use your OHIO email account to sign up for a Microsoft consumer service like XBox Live, please keep in mind that your password for services like XBox Live will not be synchronized with your OHIO password. Also, if your OHIO account is ever disabled, you may lose the ability to reset the password on any personal Microsoft accounts tied to that email address.
Can I keep my Catmail account after I leave Ohio University?
STUDENTS & ALUMNI: If you graduate from the university, you may keep your Catmail account indefinitely. If you leave the university for another reason, your access may be terminated once you are no longer eligible to register for classes.
CURRENT EMPLOYEES: You will have access to your employee Catmail account as long as you are employed by the university. Once you stop working for the university, your access will be disabled. Exceptions include:
RETIREES and EMERITI: You will have access to your Catmail account indefinitely.
SPONSORED GUESTS: You will have access as long as your sponsor approves your account.
Will the University sell my email address?
Ohio University does not sell email address lists; however, we are required by Ohio public records law to provide "directory" information to those who request it. Students may choose to have directory information withheld by completing this form and submitting it to the Office of the University Registrar.
Our contract with Microsoft does not allow them to sell your address or information or to advertise their services to you.
How to change your name in Catmail
Catmail uses your official name from your student records. It will display your preferred name, if you have entered one through the My OHIO Student Center. If you have not provided a preferred name, it will display your legal name.
You can update your preferred name and/or pronoun in My OHIO Student Center. After logging in, click on the "Names" link in the Personal Information section. For more information, visit https://www.ohio.edu/registrar/names.cfm.
To change your legal name, you will need to contact the Office of the University Registrar. A legal name change requires an official document and/or court order verifying the correct information at the time the request is made. You can submit one of the following forms of validation in person, to the Office of the University Registrar, Chubb Hall:
When only one word is provided for the legal name, the information will be stored in a system's last name field with the standardized designation of 'FNU' (first name unknown) stored in the first name field.
If you have additional questions about name changes, contact Registrar Services by email at firstname.lastname@example.org, by phone at 740.593.4495, or in person on the first floor of Chubb Hall.
You can change your first name in Catmail by filling in the Preferred Name field in the University's HR database:
Changes will not be immediately visible in the Exchange GAL (Global Address List or address book), but will be refreshed automatically the following morning between 4:00 AM and 5:00 AM.
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