Ohio University

Document Imaging & Workflow: OnBase

Extensible, customizable electronic document management and workflow system for capturing paper and electronic documents. Departments utilizing OnBase document imaging see gains in operating efficiencies, materials reductions, and business continuity, as well as enhanced disaster recovery capabilities.

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Web Client

  • https://onbase.ohio.edu
    • Best for retrieving and viewing documents or interacting with workflows.
    • Requires Chrome 57 or greater, Firefox 52 or greater, Safari 9.1.0, 10.0.0 or 10.1.0, Edge 14, or Internet Explorer 11.0.

Desktop Clients

Features

  • Capture and archive paper documents by scanning
  • Capture and archive electronic documents through various import processes
  • Once captured, documents can be easily and securely shared with other OnBase users via a basic retrieve/view interface or via a workflow interface that can be customized to meet your business process requirements.

Eligibility

  • To scan documents or create workflows: Academic and administrative units
  • To view documents: Employees 

How to Request

Individual access

  1. Complete both pages of the OnBase access request form.
  2. Return the completed form using one of these methods:
    • Email to servicedesk@ohio.edu with "OnBase request" in the subject line.
    • Physical delivery to OIT OnBase Request, WUSOC 319, Athens Campus.

If possible, please identify a current OnBase user that the new user's account can mirror from an access/security perspective.

Departmental Licensing

To scan and archive paper documents as images, you will need a license. Capabilities vary based on the license your department chooses to purchase.

OnBase Production License - medium and high volume, $2000

  • Supports TWAIN, ISIS and Kofax compatible scanners.
  • Patch and barcode recognition.
  • Scan documents at your scanner's maximum pages-per-minute rate. 
  • Required workstation license included.

OnBase Desktop License - low volume, $1600 - $2100

  • TWAIN compatible scanners only
  • Two different scanning rates available:
    • Up to 30 pages per minute: $1000
    • Greater than 30 pages per minute: $1500
  • Workstation license: $600

Contact the IT Service Desk to request a formal OnBase licensing quote.