Ohio University

Reporting Tool

Reporting Tool

About This Tool

The reporting tool is available to report bias or hate-motivated incidents you may witness or experience in our academic community. For more details about how your report will be processed, look through the Q&A below.

All submissions will be read by the reporting portal triage team, who will protect your anonymity and maintain strict confidentiality.* If you would like us to follow up with you, please include an e-mail address and/or a phone number below. We will get back to you in the next two business days to listen and assist you with your concerns.  

There are cases where the Heritage College of Osteopathic Medicine would be obligated to share your name and certain details of your submission to others:

Pursuant with Ohio University’s Title IX policy (opens in a new window), any submission discussing sexual assault, harassment, or misconduct would be reported immediately to the Office of Equity and Civil Rights Compliance (opens in a new window) ("ECRC"). If you have suicidal thoughts or think you may harm yourself, please call 911 immediately. 
 

OPEN REPORTING PORTAL (OPENS IN A NEW WINDOW)

Reporting Tool Q&A

Dear Heritage College students,

The Inclusion Reporting Tool is now live and available to you to report bias or hate-motivated incidents you witness or experience in our academic community, in CCEs or in clinical rotations. This tool is designed to offer you a safe option to directly share what you experience, have experienced or witness to the college. We wanted to answer a few questions you might have about this tool. Office staff are available for clarification or individual conversation if you have additional questions not answered here.

Why did the Heritage College develop this tool?

The Inclusion Reporting Tool was developed as an online portal to receive complaints and concerns from Heritage College students about issues related to diversity and inclusion. We created this tool because we know that inappropriate, hurtful and/or harmful incidents can take place in any community. This form is meant as an opportunity for students to inform the college when these incidents occur, so we may validate the student’s experience, assist the student and/or intervene in ongoing situations.

This form is not a replacement for the value of interpersonal relationships. The Office of Inclusion may be your first stop, but we want every student to feel comfortable connecting with any faculty or staff member of Heritage College when they need to report an issue. These individual conversations are what will continue to move us forward in addressing issues of bias and discrimination.

What is a bias or hate-motivated incident?

Ohio University policy defines hate-motivated offenses as conduct (harassment or physical acts) directed at an individual(s) on the basis of age, race, ethnicity, gender, sexual orientation, religion or disability with intention to intimidate or injure an individual(s) physically, mentally or emotionally. Hate-motivated offenses compromise the integrity of the Ohio University community and may constitute violations of the A-4 (Mental or Bodily Harm to Others) and A-5 (Discrimination) provisions of the Ohio University Student Code of Conduct.

Bias incidents can be defined as acts or behaviors motivated by the offender's bias, consciously or unconsciously, against age, ancestry, color, disability, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, sexual orientation or veteran status. These issues may or may not rise to the level of criminal conduct.

Ohio University seeks to foster a safe environment conducive to learning and the free exchange of ideas. As such, Ohio University does not limit constitutionally protected speech. Ohio University, however, is steadfast in its intolerance for hateful behavior that is directed at an individual(s) with the motivation of causing harm.

Why should I use the tool?

We strongly urge you to use this tool. The success of this tool depends on a culture of use. The use of this tool is important because we will better understand what is happening inside our community and in the spaces where we send students for CCEs and rotations. While we can never guarantee an outcome or resolution, reporting incidents allows us to better understand the environments that our students occupy.

This information is critical for our ability to assist you, to intervene and to continue to develop a welcoming and supportive environment for all of our students.

How will the Office of Inclusion protect my interests?

We recognize that reporting incidents can place students in vulnerable positions. We are committed to creating spaces for students to share their experiences free from negative repercussions. Further, we are committed to finding resolutions that feel fair and productive. Some of the ways we’ll work to protect your interests include:

  • Limiting who sees the initial report
  • Limiting who is involved in these discussions to a “need to know” basis
  • Interfacing with you through Office of Inclusion staff who understand the importance of privacy and security around these kinds of very sensitive issues
Can I be anonymous?

Yes. You may report anonymously. We recognize that there are times when it doesn’t feel safe to submit a report using your name and contact information, or in situations where you want to share for informational purposes only. However, it is important to note that anonymous reporting will not allow Office of Inclusion staff to contact you to discuss the incident.

We strongly encourage you to provide your contact information when you are comfortable so that we can discuss the specifics of the incident and possible resolutions or interventions with you.

What happens when I report something through the tool?

If you report anonymously, Office of Inclusion staff will receive a note containing the information you provide. We can use that for informational purposes and to design interventions as needed.

If you provide your contact information, the assistant director of inclusion on your campus will contact you directly. After your discussion, we may mutually decide to move forward with other actions. This tool is meant to help us intervene in sensitive, productive ways to improve outcomes and environments.

**Importantly, reports involving gender-based harassment, discrimination, sexual misconduct or sex-related assault will be immediately forwarded to the Ohio University Office of Equity and Civil Rights Complaince.

Will my report be shared with anyone?

Your initial report will be shared with the individuals listed below, depending on your campus. Additional sharing may occur depending on the details of your situation, as well as your discussions with the assistant director of inclusion. Within 48 hours of your report, the special advisor for inclusion will contact you to discuss, if you provide your contact information:

For Athens Students:

Dr. Tanisha King-Taylor, Heritage College Chief Inclusion Officer

For Cleveland Students:

  1. Dr. Tanisha King-Taylor, Heritage College Chief Inclusion Officer
  2. Terra Ndubuizu, Senior Director, Administration
  3. Ryan Clopton-Zymler, Assistant Director, Inclusion
  4. JoAnna Cline, Assistant Director, Learning Services

For Dublin Students:

  1. Dr. Tanisha King-Taylor, Heritage College Chief Inclusion Officer
  2. Brian Thompson, Senior Director, Administration
  3. Andrea Brunson, Assistant Director, Student Affairs
How is this different from the professionalism form?

The primary difference between the use of the professionalism form and the use of the inclusion form is that the latter should only be used when behavior is exhibited that calls into question a person’s ability to appropriately and professionally respond to issues of diversity and inclusion.

For example, if a student makes a comment that is discriminatory toward someone based on race, gender, sexuality, etc., the inclusion form should be used. Even though that is an issue of professionalism, the more pressing issue is dealing with the motivation behind the comment.

Can I report something I witnessed regarding someone else’s experience?

Yes! Reporting as a by-stander is just as valuable as reporting incidents you’ve personally experienced. It alerts the college to what’s happening and helps us tailor initiatives and interventions going forward.