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Student Organization Funding

Funding Opportunity

The Office of Inclusion is excited to offer funding for the Student National Medical Association (SNMA) to support attendance at the Annual Medical Education Conference (AMEC). 

As part of a strategic effort, the office wishes to engage students and student organizations in the critical work of diversity and inclusion. You may apply for funds to support diversity-related conference travel and for diversity-related programming. If funding is approved, students will submit itemized receipts and receive a reimbursement.

Guidelines and Proposal Instructions

The request must align with OOI’s mission, vision, and values.

  1. All funding proposals are due a minimum of 45 days before the event or conference. Any requests for exceptions must be made in writing to the Office of Inclusion at Exceptions are not guaranteed.
  2. Any requests for exceptions should include a brief description (no longer than 150 words) explaining why you could not meet the 45-day minimum.
  3. Funding application review and decisions will be made within 30 days of your submission.
  4. The Office of Inclusion reserves the right to provide partial funding, deny requests, and/or require additional information from applicants, as needed, to make decisions.
  5. You will be required to provide a list of any other funding you have applied for and received.
  6. If funding is approved, you will receive an official reimbursement form that requires you to attach itemized receipt(s). Disbursements will not be made until after the completion of your travel or completion of your event.

Within 30 days of completion of your travel or event, the student or organization receiving funding from the Heritage College Office of Inclusion will be required to present, in writing, how the funds were used and the results of the project. The documentation required depends on the type of funding requested. Please review the considerations and criteria below for more information.

Considerations and Criteria for Program Funding Requests

If funding is requested to support a program, you must submit an attendance sheet, receipts, speaker contracts, etc., and an evaluation upon completion of said program.

Suggested program focus for student organization events (examples only):
  1. Focus on minority or marginalized populations
  2. Fosters a culture of dialogue
  3. Fosters a sense of shared responsibility around diversity and inclusion
  4. Focus on health care, health equity, or health outcomes
  5. When applicable, the program must be open to all Heritage College faculty, staff, and students

Considerations and Criteria for Conference Funding Requests 

  1. Conference topics must include concepts of diversity and inclusion.
  2. You must provide proof of conference attendance.
  3. You must provide a post-conference reflection.
Suggested conference themes for student organizations (examples only):
  1. Focus on health care, health equity, or health outcomes
  2. Focus on minority or marginalized populations
  3. Focus on diversity and inclusion in medicine
  4. Focus on underserved international populations or global health
  5. Focus on cultural or linguistic competency

The Heritage College Office of Inclusion may consider the following when making funding decisions:

  1. Fund availability; no requests can be approved when funds are exhausted
  2. Number of funding requests presented
  3. Other funding applied for and received .
  4. Efforts to diversify your funding
  5. The quality of your application
  6. Efforts to reduce costs (e.g., traveling as a group, sharing a room, driving vs. flying, etc.)
  7. If you are presenting
  8. If you are attending as a result of a student leadership role