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Student Organizations Finances

The Campus Involvement Center aims to provide all student organizations with the support needed to maintain financial health. In addition to the CIC, student organizations can expect to work with the Office of the Bursar for depositing income and the Senate Appropriations Commission (SAC) for funding opportunities. All student organizations are provided a university bank account. External bank accounts are prohibited. Student organizations can access the Treasurer’s Manual here or book an appointment for financial support here.

Making Purchases

Before making purchases, student organization members should always ensure there are appropriate funds in their student organization account. Student organizations can purchase items in two ways:

  1. Book an appointment with the CIC to use a University Purchasing Card (p-card). This process works the same way as using a personal credit card except funds come directly out of a student organization account.
  2. A member or organization can use their personal funds and be reimbursed by the organization. Complete a disbursement voucher to request reimbursement.

If you are paying an individual or business for service or if there is a contract involved, contact the CIC for assistance.

SAC Funding

Besides fundraising and dues as income-producing activities, student organizations can apply for Senate Appropriation Commission (SAC) funding via the finance tool on Bobcat Connect. SAC is a student-run funding body, which means that all funding decisions are made by students. There are two types of SAC funding: bi-weekly and semesterly. Bi-weekly requests have a $1,500 cap per event per application and must be made for programs happening the semester the request is made. Semesterly requests have no funding cap and must be made the semester before the request is made. Questions can be emailed to sac@ohio.edu.

Spring 2022 SAC Trainings:

  • How to Apply for Bi-Weekly Funding Training: Feb. 2, 12:00 – 1:00 p.m., Baker 366
  • Virtual How to Apply for Bi-Weekly Funding: Feb. 8, 2:00 – 3:00 p.m., Session Link
  • Virtual Price Documentation Workshop: Feb. 22, 11:30 – 12:00 p.m., Session Link
  • How to Apply for Semesterly Funding Training: Mar. 16, 12:00 – 1:00 p.m., Baker 366

 

Bi-Weekly Funding Application Deadlines

  • Jan. 14, 5 p.m. EST
  • Jan. 28, 5 p.m. EST
  • Feb. 11, 5 p.m. EST
  • Feb. 25, 5 p.m. EST
  • Mar. 11, 5 p.m. EST
  • Mar. 25, 5 p.m. EST
  • Apr. 8, 5 p.m. EST

 

Semesterly Funding Application Information

  • Application Open: March 7, 8:00 am EST
  • Semesterly Funding Office Hour: Mar. 28, 11:30-12:30 p.m. EST, Baker 305
  • Semesterly Funding Office Hour: Mar. 30, 11:30-12:30 p.m. EST, Baker 305
  • Semesterly Funding Office Hour: Apr. 1, 11:30-12:30 p.m. EST, Baker 305
  • Application Close: Apr. 8, 5 p.m. EST

SAC Application

How to access the SAC application

 

Please watch this brief video to learn how to access the SAC application on Bobcat Connect.

 

Tips and advice for student organizations regarding price documentation in budget requests.

 

Supplementary review of price documentation examples.

Checking Your Balance

The Student Organizations OHIO Funds Available View can be used to view receipts, expenditures and remaining funds available for an organization.

Funds Available View

Making Deposits

Complete a Deposit Slip, (which can be obtained from the Student Organizations window of the Office of the Bursar, 010 Chubb Hall), with the following information:

  • Organization’s name
  • Account number
  • Deposit amount
  • Coins must be rolled with the organization’s name and account number indicated on the rolls
  • Checks must be endorsed with the organization’s name and account number
  • Treasurer’s signature

Requesting Checks

Checks/disbursement Vouchers are handled by the Campus Involvement Center. Refer to their site for additional information.