Ohio University

Proposed Classified Civil Service Modernization

Overview

As we are all aware, there are a number of factors continually shaping our university and the world around us. As labor markets change, we must act with speed and agility to recruit and retain the most talented and diverse talent and, as the state of higher education continues to evolve, so too has the nature of the work across our campus shifted to take on new, innovative functions and structures. To ensure that our workforce may adjust to meet modern needs, University Human Resources has outlined proposed classified civil service modernization efforts as allowed by House Bill 187 and resolution 2007-3017 approved by Ohio University Board of Trustees.

Review of Proposed Policy Changes

As part of the classified civil service modernization, a number of policy revisions are being proposed and are summarized on this page. The summary includes references to existing rules in Ohio Revised Code and Ohio Administrative Code as well as a summary of proposed policy changes to reflect the newly proposed classified civil service rules for Ohio University.

In addition to the information presented on this page, all classified employees received an invitation to attend a presentation forum with Colleen Bendl during which these proposed changes will be reviewed. All are welcome to view the slide deck presented during the information sessions: Proposed Classified Civil Service Modernization Presentation Slides (PDF)

For your convenience, acronyms referenced in the above presentation slides are defined here:

  • CCS: Classified Civil Service
  • CHRO: Chief Human Resources Officer
  • HB: House Bill
  • FLSA: Fair Labor Standards Act
  • IUC: Inter-University Council of Ohio
  • OAC: Ohio Administrative Code
  • ORC: Ohio Revised Code
  • UHR: University Human Resources

Furthermore, the presentation and the below summaries make reference to a state program known as SharedWork Ohio. SharedWork Ohio is a voluntary layoff aversion program sponsored by the Ohio Department of Jobs and Family Services (ODJFS). Additional information is available on the ODJFS SharedWork Ohio website: http://jfs.ohio.gov/ouio/SharedWorkOhio/.

PERFORMANCE, DISCIPLINE, AND TERMINATION PROCESS

Existing Rules in ORC/OAC:

Ohio Revised Code § 124.321:  Reductions in work force – layoffs- job abolishment

Ohio Administrative Code  § 123:1-31-01: General Procedure for Removals, Reductions, Suspension, or Fines

Summary of Proposed New Rules:

Proposing a reduction of hours worked per week or number of months worked per year that does not result in a change in current benefits eligibility, or participation in the Ohio Shared Work program or future program of similar nature, will not be considered a reduction in force, layoff or job abolishment and will not entitle employee to exercise displacement rights.

Related Policies:

  • 40.041: Change of Classified Position Status
  • 40.046: Layoff and Position Abolishment for Classified Civil Service Employees

Existing Rules in ORC/OAC:

Ohio Revised Code § 124.34:  Reduction in Pay or Position –Suspension – Removal

Ohio Administrative Code § 123:1-29:  Performance Evaluation System

Summary of Proposed New Rules:

Proposing classified civil service employees’ pay may be reduced to achieve budgetary savings, permit the institution to implement a furlough, permit the institution to participate in the Shared Work Ohio program or other similar program, or to achieve other cost saving measures.

 

Proposing classified non-bargaining unit employees receive an annual performance evaluation in accordance with Ohio University’s performance management schedule.   Employee receiving a rating of less than “effective” on their annual evaluation will lose their displacement rights until such time as they receive an “effective” rating. 

Related Policies:

  • 41.016: Employee Furloughs
  • 40.045: Separations and Reinstatements of Classified Employees
  • 40.042: Performance Evaluation for Classified Employees 

APPOINTMENTS

Existing Rule in ORC/OAC:

Ohio Revised Code § 124.271:  Provisional Employees

Summary of Proposed New Rules:

Proposing provisional employee status be extended from 120 days to 180 days. 

Related Policies:

  • 40.042: Performance Evaluation for Classified Employees 

EMPLOYEE LEAVE

Existing Rules in ORC/OAC:

Ohio Revised Code § 125.385: Disability Leave Benefits

Ohio Administrative Code § 123:1-30:  Disability Separations – Reinstatement

Summary of Proposed New Rules:

Proposing to place employee on disability separation after the employee has exhausted all approved FMLA time and/or exhaustion of paid sick leave. We are also proposing a classified civil service non-bargaining unit employee may be granted unpaid leave for medical reasons during 12 weeks of FMLA eligibility only. 

Related Policies:

  • 40.033: Leaves of Absence for Classified Employees

LAYOFF AND REDUCTION-IN-FORCE PROCESS 

Existing Rules in ORC/OAC:

Ohio Revised Code § 124.324:  Layoff and Displacement Rights

Ohio Revised Code § 124.326:  Layoff Jurisdictions

Ohio Administrative Code § 123:1-41-11:  Layoffs (Displacement and appeal rights of employees)

Summary of Proposed New Rules:

Proposing an employee who is reduced in force and declines placement into an entitled position forfeits their reinstatement rights.  

Also proposing an employee’s reinstatement rights are forfeited once an employee is eligible to retire pursuant to Ohio University retirement policy. Additionally, performance ratings will be used to determine reinstatement rights. An employee who does not achieve at least an “effective” rating on their performance evaluation, will forfeit their reinstatement rights until such a time as an “effective” rating is achieved. 

Proposing displacement jurisdiction is first into any vacancies on the current campus within the current classification then in that classification within the work department based on retention points. 

Related Policies:

  • 40.045: Separations and Reinstatements of Classified Employees
  • 40.046: Layoff and Position Abolishment for Classified Civil Service Employees
  • 41.015: Reduction-in-Force Benefit Programs for Administrators and Classified Staff

Frequently Asked Questions

Throughout the review period, this page will be updated to reflect answers to frequently asked questions. Employees may submit additional questions via Qualtrics.