Relocation

Ohio University policy permits individual departments to provide relocation assistance to facilitate the movement of new, benefits eligible faculty and staff to Ohio University.  However, it is not our intention to provide full reimbursement for all expenses incurred as part of the relocation but to assist new employees with reasonable and actual costs associated with the move.  Departments are responsible for determining the need for, applicability of, and the amount of the relocation compensation, not to exceed the maximum of $18,000.

This program helps Ohio University to remain competitive by attracting a pool of talented applicants to meet the ever growing needs of Ohio University and its programs.

Relocation funds are paid directly to the employee, via payroll.  They are paid in one lump sum and will be added to the employee’s first pay check with all applicable taxes being withheld.

Under special circumstances when an advanced payment may be necessary, that payment will also be issued as a one-time payment directly to the employee in accordance with the Ohio University relocation policy.  Payments will not be made more than 90 days in advance of the employee's official start date. The amount of the payment will be added to the employee’s first pay check as income so that applicable taxes can be withheld appropriately. Please contact University Human Resources for additional information regarding special advanced payment requests.

Relocation Repayment Agreement

Prior to relocation funds being dispersed, the employee must sign a Relocation Expense Repayment Agreement and submit it to University Human Resources, Room 103, located at 169 W. Union Street.  It may also be faxed to 740-593-0386, attention Employee Service Center. 

The repayment agreement remains in-tact for two years from the start of employment or until the end of the employee’s appointment, whichever comes first.  Please review Ohio University policy #41.111 for further details on the repayment schedule.

To Request Relocation Funds:

Employees will receive an official offer letter from Ohio University which specifies the total amount of relocation funds awarded.  To request these funds to be paid, please e-mail or call:

Faculty: Jaci Williford eckles@ohio.edu 740-593-1636 
Administrators: Ana Tomas tomas@ohio.edu 740-593-1636

                                      
If choosing to use a moving service, a list of Inter-University Council of Ohio (IUC) approved vendors is provided for convenience under the “Quick Links.”  The employee is responsible for scheduling the mover and payment for services. 

Temporary Housing:

Ohio University maintains a limited number of accommodations for individuals affiliated with Ohio University.  Please refer to Ohio University Policy 03.007, Guest and Temporary Housing, for additional information. A list of the accommodations is published online and is linked through https://www.ohio.edu/housing/ (scroll down to "Guest and Interim Housing" for details).

All inquiries may be made by calling the Residential Housing Office at 740-593-4090. Use of university accommodations is not without cost. An employee in transition is expected to pay for his or her accommodations, for all services rendered.

For information about non-university owned housing, please review the "where to stay" choices on the "Athens County Convention and Visitors Bureau" web site.

Any questions regarding this process should be directed to the University Human Resources Employee Service Center at 740-593-1636.

Additional Resources:

Ohio University policy #41.111, Relocation Expenses, can be found at:  https://www.ohio.edu/policy/41-111.html

 

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