Please read all the information below and associated with the Housing and Dining Services Contract (“Contract”).
This Contract is a legally binding agreement between you (“you” or “Resident”) and Ohio University, for the benefit of the Department of Housing and Residence Life (“Ohio University”). Once you have submitted and signed your housing application and it is accepted by Ohio University, your Housing Contract is binding for the entire academic year (fall and spring semesters or summer only as applicable) and can only be canceled in accordance with this Contract. The terms and conditions herein outline both the Resident’s responsibilities and those of Ohio University.
Ohio University has a two year residency requirement. All enrolled students under the age of 23 with fewer than four academic semesters earned (fall/spring semesters only) prior to the start of the semester in which they enroll must reside in university-owned housing and participate in the associated mandatory meal plan. By signing the housing application and moving into the residence hall, this Contract becomes valid and binding for both fall and spring semesters. Spring semester cancelations are not permitted unless the Resident graduates, withdraws from Ohio University or is away from campus to participate in an approved academic curricular program (i.e. Internship, abroad experience, co-op, etc.) and never lived in a residence hall during the semester. While in residence, Resident must be enrolled in and attending 11 or more credit hours at Ohio University in each of the fall and spring semesters. Residents who fall below the full time enrollment status, may petition with the Director of Housing and Residence Life to maintain residency. If Resident ceases to maintain any enrollment, Resident must vacate the residence hall room within 48 hours of no longer being an enrolled student.
Residents enrolled for summer school are bound by the same guidelines. Please note: College credits earned by the student while attending high school (College Credit Plus, Advance Placement, senior to sophomore, Senate bill 140, etc.) which advances a student academically to a higher class year, will not be considered toward housing exemption eligibility. Transfer and re-enrolling students' post high school education history will be subject to certification by the Director of Admissions. Residents required to live on campus who fail to comply with this condition may have their course registration denied or canceled.
Students who have been convicted or have pled guilty to a felony or misdemeanor offense including but not limited to, sexual offenses such as assault, rape or any violent crimes, or the use, possession, sale transportation or distribution of a controlled substance, are not permitted to reside in Ohio University housing.
Acceptance of the Contract binds you for both the fall and spring semesters of the academic year. If accepting for the summer, you are bound for the summer term only.
First and second year residents are required to reside on campus. First and second year students are required to reside on campus unless an exception applies. Cancellation requests will only be approved for residents withdrawing from OHIO University or if the resident meets the
commuter exemption criteria
and will be commuting from a parent/legal guardian’s permanent address. If one of these exceptions apply, and the cancellation is occurring prior to the resident occupying a room, the resident may terminate the contract by requesting a cancellation via email (
),by fax or in person at the Housing and Residence Life Office. If the Resident has already received possession of the room, then the resident must complete a
and submit it from their ohio.edu email address to
Residents who apply for a cancellation prior to May 1 will receive a refund of the $200 deposit/prepayment. Residents who apply for a cancellation May 1 or after and have not yet occupied the room for fall semester, will not receive a refund of the $200 deposit/prepayment. If the resident occupies the room and then cancels, the University
will dictate whether the resident is eligible for a partial refund.
If a resident who meets the commuter exception, but resides on campus fall semester submits and the University approves the cancellation request prior to occupying the room in the spring, the resident will have to pay a $500 spring cancellation fee. If the resident occupies the room during spring semester and then cancels, the University refund schedule will dictate whether the Resident is eligible for a partial refund.
Residents that have already resided in on campus housing for 4 academic year terms (includes fall/spring). If a resident has already resided on campus for 4 academic year terms (includes fall/spring) and is now eligible to reside off campus, completed the housing application for on campus housing, but after desires to terminate the contract, and the cancellation is occurring prior to the resident occupying a room, the resident may cancel the contract by requesting a cancellation via email ( email@example.com ), by fax or in person at the Housing and Residence Life Office. If the resident has already received possession of the room, then the Resident must complete a cancellation form and submit it from their ohio.edu email address to firstname.lastname@example.org for consideration.
Residents approved for a cancellation prior to May 1 will receive a refund of the $200 deposit/prepayment.
Residents approved for a cancellation May 1 or after and have not yet occupied the room for fall semester will result in a charge based on the following cancellation schedule:
May 2 – June 1: deposit/prepayment forfeiture + $100 cancellation fee
June 2 – July 1: deposit/prepayment forfeiture + $200 cancellation fee
July 2 – August 1: deposit/prepayment forfeiture + $300 cancellation fee
August 2 – Prior to Occupying Room: deposit/prepayment forfeiture + $400 cancellation fee
If the resident occupies the room and then applies for cancellation, the University refund schedule will dictate whether the resident is eligible for a partial refund. The resident will also have to pay a $500 cancellation fee.
Off campus eligible students residing on campus fall semester whose cancellation requests are approved prior to the start of spring semester will be assessed a $500 cancellation fee. If the resident occupies the room during spring semester and then cancels, the University refund schedule will dictate whether the Resident is eligible for a partial refund. The resident will also have to pay a $500 cancellation fee.
Off campus eligible students who are graduating or withdrawing from the University at the end of fall semester will be released from the contract upon officially checking out and validation of graduation and/or course cancellation. Spring semester cancellations are also permitted when a resident is away from campus to participate in an approved academic curricular program (i.e. Internship, abroad experience, co-op, etc.) and never lived in a residence hall during the semester. Room and board charges will be removed once validation of the abroad experience, internship or co-op is validated.
Once moved in, if the student becomes unregistered at any point in the semester (fall, spring, or summer), the student has thereby automatically terminating the contract by their actions. The student is required to immediately vacate the residential facilities. The student will be financially responsible until the date they completely vacate the facilities in accordance with the refund schedule.
Once the student moves in, the housing application becomes a binding contract. The contract may temporarily or permanently be terminated by the Office of Housing and Residence Life for: violation of law, violation of university or residence hall regulations or policies, conduct or existence of such conditions that would reasonably affect the health, safety or welfare of the resident or others; revocation of the student status; or nonpayment of housing or Ohio University fees.
If Ohio University takes action to terminate the contract for failure to comply with any of the terms and conditions, Student Housing Handbook, or violation of the Student Code of Conduct or any Ohio University policy, rule or procedure, the resident will receive a notice with a right to be heard and a hearing in accordance with Ohio Revised Code Section 5321.031.
In the event that you have a disability that warrants reasonable accommodations or medical condition that requires minor adjustments within the residential facilities, please fill out the Request for Housing Accommodations, Verification of Medical Condition by Provider, and Authorization for Release of Information forms located here. The Housing/Accessibility committee will review each request to determine the best possible accommodations based on the need of the student. Although preference of green and hall may be requested, not all preferences can be met. Once the application is submitted and reviewed, the student will be contacted by the Housing and Residence Life Office to review options in support of specific needs and finalize housing details. Medical needs that require special accommodation must be identified no later than May 1 for fall residency. Accommodations and university-owned equipment will be utilized to best meet the needs of the Resident within university owned residence halls. Any student whose medical needs require air-conditioning due to allergies or asthma should select from the air-conditioned rooms available on campus during the Returning Student and First Year Room Selection processes. Ohio University prohibits the installation of personal air conditioners and refrigeration units.
The University reserves the right to enter a Resident’s room without Resident permission to assess and repair the physical facilities, complete inspections, verify occupancy, adjust temperature controls, maintain safety standards, assess the Resident’s well-being and/or for other reasons as determine necessary by Housing and Residence Life staff. Conditions that necessitate an immediate entry include:
Resident agrees to all of the following:
The terms and conditions of the
Student Housing Handbook/Guide to Residential Living (PDF)
and hereby incorporated herein and Resident agrees to be bound by same.
Room and meal plan rates for the current year are listed online here. These rates are approved by the Ohio University Board of Trustees. Designated rate tables associated with the OHIO Guarantee cohort can also be found on the students’ MyOHIO portal.
It is important to note that meal plans cannot be downgraded after the Wednesday before classes begin.
The amount of any refund is based on the following percentages of the per semester room and meal charge. For purposes of this policy, a student who checks into their residence hall room for fall semester and has possession of the room for one night will have entered into a binding contract for fall and spring. Once the student enters into a binding contract, any withdraw during that term will be subject to the refund schedule listed below. Any student who does not check in for fall with residence hall staff will be processed as a no show and will receive a 100% refund (minus deposit).
Fall Semester Refund Schedule For Binding Contract
Any fall semester student who withdraws from the university for spring semester must officially check out with the residence hall staff no later than 10PM on the Sunday prior to the start of spring semester courses to receive a total refund of spring semester room and board charges. Any new spring admit student who checks into their residence hall room for spring semester and has possession of the room for one night will have entered into a binding contract for fall and spring. Once the student enters into a binding contract, any withdraw during that term will be subject to the refund schedule listed below. Any student who does not check in for spring with residence hall staff will be processed as a no show and will receive a 100% refund (minus deposit).
Spring Semester Refund Schedule For Binding Contract
If you pay for a certain style of room and are reassigned or make a room change to a different style of room, you will be credited or re-billed for the difference as applicable. Credits or re-billings are prorated on a daily basis.
Under the Room Consolidation Policy, rooms that house fewer than the designated number of residents may result in Resident being required to move. Under no circumstances can a room house more Resident than the occupancy level assigned by Housing and Residence Life.