Housing Contract Terms & Conditions
This Contract is a legally binding agreement between you (“you” or “Resident”) and Ohio University, for the benefit of the Department of Housing and Residence Life (“Ohio University”). Once you have submitted and signed your housing application and it is accepted by Ohio University, your Housing Contract is binding for the entire academic year (fall and spring semesters or summer only as applicable) and can only be canceled in accordance with this Contract. The terms and conditions herein outline both the Resident’s responsibilities and those of Ohio University.
Guidelines : Termination : Regulations : Room & Board Rates
Cancellation & Refunds : Refund Schedule : Rebilling
The Parietal Rule / University Housing Requirement
Ohio University has a two year residency requirement. All enrolled students under the age of 23 with fewer than four academic semesters earned (fall/spring semesters only) prior to the start of the semester in which they enroll must reside in university-owned housing and participate in the associated mandatory meal plan. By signing the housing application and moving into the residence hall, this Contract becomes valid and binding for both fall and spring semesters. Spring semester cancellations are not permitted unless the Resident graduates, withdraws from Ohio University or is away from campus to participate in an approved academic curricular program (i.e. Internship, abroad experience, co-op, etc.) and never lived in a residence hall during the semester. While in residence, Resident must be enrolled in and attending at least one credit hour at Ohio University (any campus or e-learning) in each of the fall and spring semesters. If Resident ceases to maintain any enrollment, Resident must vacate the residence hall room within 48 hours of no longer being an enrolled student.
Residents enrolled for summer school are bound by the same guidelines. Please note: College credits earned by the student while attending high school (College Credit Plus, Advance Placement, senior to sophomore, Senate bill 140, etc.) which advances a student academically to a higher class year, will not be considered toward housing exemption eligibility. Transfer and re-enrolling students' post high school education history will be subject to certification by the Director of Admissions. Residents required to live on campus who fail to comply with this condition may have their course registration denied or canceled.
Students who have been convicted or have pled guilty to a felony or misdemeanor offense including but not limited to, sexual offenses such as assault, rape or any violent crimes, or the use, possession, sale transportation or distribution of a controlled substance, are not permitted to reside in Ohio University housing.
Acceptance of the Contract binds you for both the fall and spring semesters of the academic year. If accepting for the summer, you are bound for the summer term only.
Students eligible to reside off campus or students who officially withdraw from Ohio University may withdraw their housing application prior to the start of fall semester. Students must request in writing the withdraw of their housing application. Students who withdraw their housing application prior to May 1 will receive a refund of the $200 deposit/prepayment. Students who withdraw their housing application after May 1 but prior to occupying the room fall semester will not be charged room and board but will forfeit the $200 deposit/prepayment.
Residents who are graduating or withdrawing from the University at the end of fall semester will be released from their Contract upon officially checking out.
Once moved in, if you become unregistered at any point in the semester (fall, spring, or summer), you are thereby automatically terminating the Contract by your actions. You are required to immediately vacate the residential facilities. You will be financially responsible until the date you completely vacate the facilities in accordance with the refund schedule.
Termination of Contract By University
Once the student moves in, the housing application becomes a binding Contract. The Contract may temporarily or permanently be terminated by the Office of Housing and Residence Life for: violation of law, violation of university or residence hall regulations or policies, conduct or existence of such conditions that would reasonably affect the health, safety or welfare of the Resident or others; revocation of the student status; or nonpayment of housing or Ohio University fees.
If Ohio University takes action to terminate the Contract for failure to comply with any of the terms and conditions, Student Housing Handbook, or violation of the Student Code of Conduct or any Ohio University policy, rule or procedure, the Resident will receive a notice with a right to be heard and a hearing in accordance with Ohio Revised Code Section 5321.031.
In the event that you have a disability that warrants reasonable accommodations or medical condition that requires minor adjustments within the residential facilities, please fill out the Request for Housing Accommodations, Verification of Medical Condition by Provider, and Authorization for Release of Information forms located here. The Housing/Accessibility committee will review each request to determine the best possible accommodations based on the need of the student. Although preference of green and hall may be requested, not all preferences can be met. Once the application is submitted and reviewed, the student will be contacted by the Housing and Residence Life Office to review options in support of specific needs and finalize housing details. Medical needs that require special accommodation must be identified no later than May 1 for fall residency. Accommodations and university-owned equipment will be utilized to best meet the needs of the Resident within university owned residence halls. Any student whose medical needs require air-conditioning due to allergies or asthma should select from the air-conditioned rooms available on campus during the Returning Student and First Year Room Selection processes. Ohio University prohibits the installation of personal air conditioners and refrigeration units.
Entry To A Room
The University reserves the right to enter a Resident’s room without Resident permission to assess and repair the physical facilities, complete inspections, verify occupancy, adjust temperature controls, maintain safety standards, assess the Resident’s well-being and/or for other reasons as determine necessary by Housing and Residence Life staff. Conditions that necessitate an immediate entry include:
- A person may be physically harmed and/or endangered
- When Ohio University property is being damaged or is reasonably in danger of being damaged
- As directed by The Ohio University Police Department
- To silence disruptive noise
- To determine if Resident ha vacated during a fire alarm or drill
- When necessary for health, safety or welfare of Resident or anyone else in the room
- For other reasons determined necessary by Housing and Residence Life
- Ohio University reserves the right to reassign Resident to accommodations as may be deemed necessary, and to assign Resident to temporary accommodations until permanent accommodations become available.
- The University reserves the right to consolidate Resident into under-assigned rooms as a matter of fairness and for energy savings as defined in the "Student Room Consolidation Policy."
Use of Residence Hall Rooms
Resident agrees to all of the following:
- Residence hall rooms are designed to house students only. Individuals or outside agencies are prohibited from using the rooms, the buildings or adjacent grounds for any commercial purpose, unless written permission has been granted from Housing and Residence Life. This applies to the distribution of goods or services for which Resident or outside solicitor receives compensation and utilizing the space to offer housing accommodations to individuals not assigned to the room.
- The use or possession of intoxicating beverages is governed by the laws of the State of Ohio and the rules and regulations of Ohio University.
- The use or possession of drugs without proper medical documentation or supervision is prohibited by Ohio University.
- The use or possession of dangerous weapons or materials within the residence halls is strictly prohibited. This includes firearms, other weapons and ammunition. Dangerous weapons or materials include, but are not limited to: handguns, automatic and semiautomatic firearms, compressed air guns (e.g. CO2 air guns/paintball guns), pellet guns, bb guns, or a weapon of any description, including but not limited to ballistic or explosive devices, incendiary devices, fireworks, ammunition, or knives used for hunting, to either cause or infer harm to self or others.
- Gambling of any sort is forbidden.
- Pets (except for fish) are not permitted. Service animals will be permitted in accordance with Ohio University policy.
- Tampering with or misuse of fire alarm systems and firefighting equipment is prohibited.
- Financial responsibility associated with residence hall rooms and associated room changes in which the student changes from one capacity to another is assigned to the designated Resident.
- University-owned property may not be removed from the assigned room. Costs associated with room damage or extra custodial services will be charged to the residents of the room.
- Lofts must conform to requirements established by Ohio University. Home constructed lofts are not permitted. Unapproved personal furnishings that do not meet Ohio University requirements are prohibited. Loft information may be found under the "Furnishings and Amenities" tab.
- Tapestries or other items may not be suspended from the ceiling.
- Residents of a hall are liable for damage to furnishings and fixtures in common spaces (i.e., bathrooms, lounges, mods). Community billing may occur.
- The use or possession of high wattage electrical appliances (i.e., hot plates, ceiling fans, additional refrigerators, toasters, popcorn poppers, etc.) is prohibited. University approved and provided combination microwave/refrigerator/freezer units are available in each room. Tampering with or altering in any way the electrical fixtures and equipment within the residence hall rooms and/or common areas is prohibited.
- Candles and incense are prohibited.
- For fire safety, the only torchier-style halogen lamps allowed are those conforming to the most current UL standards.
- Cooking in non-designated kitchens is prohibited. Only the reheating of food using the Ohio University provided microwave is permitted.
- Electronic equipment capable of transmitting radio waves of any frequency (i.e., short wave, citizen or amateur bands), are not permitted without special permission from the Chief of the Ohio University Police Department and the Department of Housing and Residence Life. External radio and television aerials are prohibited.
Conduct of Guests
- Resident is responsible for the conduct of your guests at all times and you will be held responsible for any violations of Ohio University policy committed by your guests.
- Ohio University is not liable for the loss or damage to any personal property of a Resident. Resident should consider renters insurance or contact your parent(s)’home insurance agent about acquiring separate student coverage.
- Ohio University reserves the right to charge guests for overnight accommodations as deemed necessary to cover expenses related to the safety and security of the residence hall system and all the occupants.
- Resident is required to pay for the type of accommodations in which you are residing, beginning with the initial room assignment and rates are adjusted after all room changes/reassignments. Ohio University cannot guarantee capacity preferences.
The Student Housing Handbook
The terms and conditions of the Student Housing Handbook/Guide to Residential Living [PDF] and hereby incorporated herein and Resident agrees to be bound by same.
Room and meal plan rates for the current year are listed online here. These rates are approved by the Ohio University Board of Trustees. Designated rate tables associated with the OHIO Guarantee cohort can also be found on the students’ MyOHIO portal.
It is important to note that meal plans cannot be downgraded after the Wednesday before classes begin.
- A $200 deposit/pre-payment must accompany the Housing Application. This payment will be credited to the Resident's room charge. Deposit payments can be made online with a credit card or an eCheck after completing the housing application via www.ohio.edu/myhousing and clicking on the ‘Applications’ tab or a personal check can be mailed to: Office of the Bursar, P.O. Box 960, Chubb Hall 010, Athens, OH 45701-0960.
- An initial electronic billing notice is sent to the Resident's OHIO e-mail account in mid-August.
- All deposit refund requests are due by May 1, and must be made in writing (e-mail, fax or letter) to: Housing and Residence Life, 215 Living Learning Center, 111 South Green Drive, Athens, OH 45701; Fax: (740) 593-4089; E-mail: firstname.lastname@example.org. Requests made after May 1 are non-refundable.
- The Resident is required to pay for the type of accommodations in which you are residing. Ohio University cannot guarantee that capacity preferences will be met during the assignment process.
- Refunds are processed according to the below refund schedule by Housing and Residence Life only after the Resident has removed all of his or her belongings from your assigned room and a Housing and Residence Life staff member has completed a checkout form and returned it to our office. Please keep in mind that cancellation of room and board must be requested in writing directly to Housing and Residence Life and does not automatically cancel charges assessed by other University departments and/or class registration. The Resident should check with the Office of the University Registrar for questions related to cancellation of registration.
- Housing and Residence Life will not remove housing/dining service charges from a student account as long as you are enrolled for classes on the Athens campus unless you have received an approved exemption/termination from your housing commitment.
The amount of any refund is based on the following percentages of the per semester room and meal charge. For purposes of this policy, a student who checks into their residence hall room for fall semester and has possession of the room for one night will have entered into a binding contract for fall and spring. Once the student enters into a binding contract, any withdraw during that term will be subject to the refund schedule listed below. Any student who does not check in for fall with residence hall staff will be processed as a no show and will receive a 100% refund (minus deposit).
Fall Semester Refund Schedule For Binding Contract
- Prior to May 1 – deposit is refunded
- 1st week of semester - 80%
- 2nd week of semester - 60%
- 3rd week of semester - 40%
- 4th week of semester - 20%
- 5th week of semester or after - NO REFUND
Any fall semester student who withdraws from the university for spring semester must officially check out with the residence hall staff no later than 10PM on the Sunday prior to the start of spring semester courses to receive a total refund of spring semester room and board charges. Any new spring admit student who checks into their residence hall room for spring semester and has possession of the room for one night will have entered into a binding contract for fall and spring. Once the student enters into a binding contract, any withdraw during that term will be subject to the refund schedule listed below. Any student who does not check in for spring with residence hall staff will be processed as a no show and will receive a 100% refund (minus deposit).
Spring Semester Refund Schedule For Binding Contract
- Prior to Dec 1 – deposit is refunded (new spring admits only)
- 1st week of semester - 80%
- 2nd week of semester - 60%
- 3rd week of semester - 40%
- 4th week of semester - 20%
- 5th week of semester or after - NO REFUND
If you pay for a certain style of room and are reassigned or make a room change to a different style of room, you will be credited or re-billed for the difference as applicable. Credits or re-billings are prorated on a daily basis.
Under the Room Consolidation Policy, rooms that house fewer than the designated number of residents may result in Resident being required to move. Under no circumstances can a room house more Resident than the occupancy level assigned by Housing and Residence Life.