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Termination of the Contract By Resident

First and second year residents are required to reside on campus. First and second year students are required to reside on campus unless an exception applies. Cancellation requests will only be approved for residents withdrawing from OHIO University or if the resident meets the commuter exemption criteria and will be commuting from a parent/legal guardian’s permanent address. If one of these exceptions apply, and the cancellation is occurring prior to the resident occupying a room, the resident may terminate the contract by requesting a cancellation via email ( housing@ohio.edu ),by fax or in person at the Housing and Residence Life Office. If the Resident has already received possession of the room, then the resident must complete a cancellation form and submit it from their ohio.edu email address to housing@ohio.edu for consideration.
 

Fall Semester

Residents who apply for a cancellation prior to May 1 will receive a refund of the $200 deposit/prepayment. Residents who apply for a cancellation May 1 or after and have not yet occupied the room for fall semester, will not receive a refund of the $200 deposit/prepayment.  If the resident occupies the room and then cancels, the University refund schedule will dictate whether the resident is eligible for a partial refund.
 

Spring Semester

If a resident who meets the commuter exception, but resides on campus fall semester submits and the University approves the cancellation request prior to occupying the room in the spring, the resident will have to pay a $500 spring cancellation fee. If the resident occupies the room during spring semester and then cancels, the University refund schedule will dictate whether the Resident is eligible for a partial refund.

Residents that have already resided in on campus housing for 4 academic year terms (includes fall/spring) . If a resident has already resided on campus for 4 academic year terms (includes fall/spring) and is now eligible to reside off campus, completed the housing application for on campus housing, but after desires to terminate the contract, and the cancellation is occurring prior to the resident occupying a room, the resident may cancel the contract by requesting a cancellation via email ( housing@ohio.edu), by fax or in person at the Housing and Residence Life Office. If the resident has already received possession of the room, then the Resident must complete a cancellation form and submit it from their ohio.edu email address to housing@ohio.edu for consideration.

 

Fall Semester

Residents approved for a cancellation prior to May 1 will receive a refund of the $200 deposit/prepayment.

Residents approved for a cancellation May 1 or after and have not yet occupied the room for fall semester will result in a charge based on the following cancellation schedule:

May 2 – June 1:                                   deposit/prepayment forfeiture + $100 cancellation fee

June 2 – July 1:                                   deposit/prepayment forfeiture + $200 cancellation fee

July 2 – August 1:                                deposit/prepayment forfeiture + $300 cancellation fee

August 2 – Prior to Occupying Room:    deposit/prepayment forfeiture + $400 cancellation fee

If the resident occupies the room and then applies for cancellation, the University refund schedule will dictate whether the resident is eligible for a partial refund. The resident will also have to pay a $500 cancellation fee.

 

Spring Semester

Off campus eligible students residing on campus fall semester whose cancellation requests are approved prior to the start of spring semester will be assessed a $500 cancellation fee. If the resident occupies the room during spring semester and then cancels, the University refund schedule will dictate whether the Resident is eligible for a partial refund. The resident will also have to pay a $500 cancellation fee.

 

Graduation or Withdrawal

Off campus eligible students who are graduating or withdrawing from the University at the end of fall semester will be released from the contract upon officially checking out and validation of graduation and/or course cancellation. Spring semester cancellations are also permitted when a resident is away from campus to participate in an approved academic curricular program (i.e. Internship, abroad experience, co-op, etc.) and never lived in a residence hall during the semester. Room and board charges will be removed once validation of the abroad experience, internship or co-op is validated.

 

Non Registered Residents

Once moved in, if the student becomes unregistered at any point in the semester (fall, spring, or summer), the student has thereby automatically terminating the contract by their actions. The student is required to immediately vacate the residential facilities. The student will be financially responsible until the date they completely vacate the facilities in accordance with the  refund schedule
 

Termination of Contract By University

Once the student moves in, the housing application becomes a binding contract. The contract may temporarily or permanently be terminated by the Office of Housing and Residence Life for: violation of law, violation of university or residence hall regulations or policies, conduct or existence of such conditions that would reasonably affect the health, safety or welfare of the resident or others; revocation of the student status; or nonpayment of housing or Ohio University fees. 

If Ohio University takes action to terminate the contract for failure to comply with any of the terms and conditions, Student Housing Handbook, or violation of the Student Code of Conduct or any Ohio University policy, rule or procedure, the resident will receive a notice with a right to be heard and a hearing in accordance with Ohio Revised Code Section 5321.031.