Hiring Student Employees

Completion of new student employee paperwork may be completed in various locations across our campuses.  Hiring managers located within a Student Hiring Center of Excellence should refer to the list to identify a representative that may complete a new hiring packet before the student begins work.

The Centers of Excellence are:

  • College of Arts and Sciences
  • Student Affairs
  • Auxiliary Services
  • University Libraries
  • Regional Higher Education
  • University College

Click here to locate an individual trained to complete student hiring paperwork in your Center of Excellence. (Auxiliary Services should utilize their internal central hiring department).

Hiring managers working in an area not designated as a Center of Excellence should refer their new student employees to University Human Resources to complete their necessary paperwork.  Students may walk-in to complete paperwork during normal business hours. Monday through Friday 8:00AM-5:00PM.

UHR will also be conducting open hiring sessions at Baker Center during the first two weeks of fall semester. No appointment is necessary and representatives will work with students to complete paperwork on a first come, first serve basis.  Hiring managers can direct students to these sessions during the following times:

Monday, August 29, 2016 Baker Center 237 9:00AM - 4:00PM
Tuesday, August 30, 2016 Baker Center 237 9:00AM - 4:00PM
Wednesday, August 31, 2016 Baker Center 237 9:00AM - 4:00PM
Thursday, September 01, 2016 Baker Center 237 9:00AM - 4:00PM
Friday, September 02, 2016 Baker Center 237 9:00AM - 4:00PM
Tuesday, September 06, 2016 Baker Center 226 9:00AM - 4:00PM
Wednesday, September 07, 2016 Baker Center 237 9:00AM - 4:00PM
Thursday, September 08, 2016 Baker Center 237 9:00AM - 4:00PM
Friday, September 09, 2016 Baker Center 333 9:00AM - 4:00PM
Monday, September 12, 2016 Baker Center 237 9:00AM - 4:00PM
Tuesday, September 13, 2016 Baker Center 237 9:00AM - 4:00PM
Wednesday, September 14, 2016 Baker Center 237 9:00AM - 4:00PM

Regardless of whether a student employee is completing paperwork within a Center of Excellence or at University Human Resources, they will need to provide documents to prove their identity and eligibility to work, complete tax withholding documentation, and decide whether or not they would like to participate in OPERS as a student employee.   Because many students may need time to obtain necessary documents and consult with advisors or parents on tax and retirement issues, hiring managers are highly encouraged to provide an offer letter to the student well before their start date to ensure paperwork can be completed in a timely manner. Below are links for examples of offer letters that may be utilized. 

For general questions regarding student employment paperwork, please contact UHR at 740.593.1636. 

For information regarding training, the Centers of Excellence, or other concerns regarding student hiring in general, please contact Nick Wortman, Director of HR Services at wortmann@ohio.edu or 740.597.2542.