Withdrawal Policy for Financial Aid Recipients
Canceling Registration or Withdrawing from the University (Dropping All Classes) Policy 12.050
Cancellation Before Classes Have Begun. Cancellation of registration is defined as dropping all classes before the first day of classes. This is determined by the earliest start date of any of your classes taken during the session/semester. This includes all classes for which you are registered on all (one or more) campuses. You may cancel your registration by accessing My OHIO Student Center, or you may call or visit the registrar’s office or the student services office of your college or regional campus to obtain a Cancellation of Registration form, which you then complete and return to the Office of the University Registrar. An adjustment of your tuition and fees is made according to the schedule in the “Refund of Fees” section. Canceling registration for a semester does not prevent a student from registering for a future semester. International students in F–1 or J–1 status must see an advisor in International Student and Faculty Services before canceling their registration or withdrawing from the University.
Withdrawing After Classes Have Begun. Withdrawing from the University is defined as dropping all classes on or after the earliest start date of any of your classes, and no later than the day before the last day of classes, as determined by the earliest end date of any of your classes, for the semester or session. Note that this includes all regular Ohio University classes for which a student is registered for a given semester, whether on one campus or more than one. This does not prevent a student from registering for a future semester. Withdrawal is not permitted on or after the last day of classes. You cannot withdraw from the University using My OHIO Student Center. Apply for withdrawal by completing a Withdrawal Request form obtained from the student services office of your college or regional campus. The date of withdrawal is the date the student began the official withdrawal process or the date of the student’s notification, whichever is later. When the request has been approved by the college or regional campus student services office and housing, your withdrawal is processed by the Office of the University Registrar, which grants an official withdrawal after determining that all obligations to the University have been met. International students in F–1 or J–1 status must see an advisor in International Student and Faculty Services before canceling their registration or withdrawing from the University.
Withdrawal between the first day of classes and the Friday of the second week of the semester (Friday of the first week of a session) results in an 80 percent tuition and fees reduction.
Withdrawing From Classes in Modules. If a student ceases attendance at any point prior to completing the payment period, the student is considered to have withdrawn unless written confirmation is obtained by the University that the student will attend a module that begins later in the same semester.
Title IV Funds
The law specifies how your school must determine the amount of Title IV program assistance that you earn if you withdraw from school. The Title IV programs that are covered by this law are: Federal Pell Grants, Iraq and Afghanistan Service Grants, TEACH Grants, Direct Loans, Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and Federal Perkins Loans.
Though your aid is posted to your account at the start of each period, you earn the funds as you complete the period. If you withdraw during your payment period, the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. If you received (or your school or parent received on your behalf) less assistance than the amount that you earned, you may be able to receive those additional funds. If you received more assistance than you earned, the excess funds must be returned by the school and/or you.
The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of your payment period or period of enrollment, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period.
If not all of the funds that you earned have been disbursed, you may be due a post-withdrawal disbursement. If your post-withdrawal disbursement includes loan funds, your school must get your permission before it can disburse them. You may choose to decline some or all of the loan funds so that you don’t incur additional debt. Your school may automatically use all or a portion of your post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with the school). The school needs your permission to use the post-withdrawal grant disbursement for all other school charges. If you do not give your permission (some schools ask for this when you enroll), you will be offered the funds. However, it may be in your best interest to allow the school to keep the funds to reduce your debt at the school.
There are some Title IV funds that you were scheduled to receive that cannot be disbursed to you once you withdraw because of other eligibility requirements. For example, if you are a first-time, first-year undergraduate student and you have not completed the first 30 days of your program before you withdraw, you will not receive any Direct Loan funds that you would have received had you remained enrolled past the 30th day. If you receive (or your school or parent receive on your behalf) excess Title IV program funds that must be returned, your school must return a portion of the excess equal to the lesser of your institutional charges multiplied by the unearned percentage of your funds, or the entire amount of excess funds. The school must return this amount even if it didn’t keep this amount of your Title IV program funds.
If your school is not required to return all of the excess funds, you must return the remaining amount.
Any loan funds that you must return, you (or your parent for a Direct PLUS Loan) repay in accordance with the terms of the promissory note. That is, you make scheduled payments to the holder of the loan over a period of time.
Any amount of unearned grant funds that you must return is called an overpayment. The maximum amount of a grant overpayment that you must repay is half of the grant funds you received or were scheduled to receive. You do not have to repay a grant overpayment if the original amount of the overpayment is $50 or less. You must make arrangements with your school or the Department of Education to return the unearned grant funds.
If it is determined that Title IV funds need to be returned, by Federal Law they will be returned in the following order: Unsubsidized Direct Loans, Subsidized Direct Loans, Federal Perkins Loans, Direct PLUS Loans, Federal Pell Grant, Federal SEOG, TEACH Grant, and other Title IV assistance. Unearned Title IV funds must be returned to the Title IV program no later than 45 days after the date the school determined the student withdrew. Students will be notified by mail when the process is completed.
The requirements for Title IV program funds when you withdraw are separate from any refund policy that Ohio University may have. Therefore, you may still owe funds to the school to cover unpaid institutional charges. Ohio University may also charge you for any Title IV program funds that the school was required to return. Information regarding Ohio University’s policy for canceling registration, dropping classes, and withdrawing is at http://www.ohio.edu/policy/12-050.html.
If you have questions about your Title IV program funds, you can call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). TTY users may call 1-800-730-8913. Information is also available on Student Aid on the Web at www.studentaid.ed.gov.
State, & Institutional Grants
If you receive financial aid that consists of state or University grant funds, they are subject to the University Refund Policy. If you officially withdraw through the Friday of the second week of the semester, 80 percent of the grant funds will be returned to the appropriate program. After the Friday of the second week of the semester, 100 percent of the grant funds will remain on your student account.
Undergraduate and Graduate Scholarships
If you receive financial aid that consists of undergraduate or graduate scholarships, they are subject to a special university policy. If you officially withdraw through the Friday of the second week of the semester, 100 percent of the scholarship funds will be returned to the appropriate program. After the Friday of the second week of the semester, 100 percent of the scholarship funds will remain on your student account.
College of Osteopathic Medicine Loans & Scholarships
Financial aid consisting of College of Osteopathic Medicine Scholarships, Loans for Disadvantaged Students, or Primary Care Loans is subject to a special University Policy. For official withdrawal during the first 15 calendar days of the quarter, 100 percent of the scholarship funds will be returned to the appropriate program. For withdrawals after the first 15 calendar days of the quarter, 100 percent of the scholarship funds will remain on your student account.
If you stop attending the University and do not officially withdrawal, it is considered to be an unofficial withdrawal and will be subject to the above Withdrawal Policies. The date of withdrawal will be the latest date based on a student’s attendance at an academically-related event. If the last date of attendance is not known, the midpoint of the quarter will be used as the withdrawal date.
If you never attend all of the courses you have registered for, you are considered to be an unofficial withdrawal. It is determined that you have not earned any financial aid. Therefore, all aid will be returned to the appropriate program.
If you are receiving financial aid, a change in your enrollment status or your withdrawal from the university may result in your having to repay programs from which you received financial assistance. In addition, you may owe fees to the university after funds are returned to the financial aid programs.
A student is not eligible for a refund until all Federal Title IV programs and other grants and scholarships are reimbursed as required and all outstanding balances with the university have been cleared.