All units accepting cash, checks, or credit cards must ensure proper controls are in place to safeguard collections until deposit. All departments collecting funds are subject to periodic, unannounced audits by Internal Audit.
Cash handling procedures have been developed and are detailed in the document shown below. These are Ohio University-wide guidelines and shall apply to all staff members of the University. The cash handling guidelines focus on preventing the mishandling or loss of cash and situations where charges of cash mishandling can be raised against University staff. It is intended that the guidelines will ensure consistency of cash handling practices amongst colleges and departments.
The Bursar is the University's primary cash handling agent. Ideally, from a control perspective, the collection and controlling of cash should be centralized in one location. It is strongly recommended that departments contact the Bursar to discuss the centralization of collections (firstname.lastname@example.org or 593-4129). Departments collecting cash must strictly follow the guidelines described in this document.