NCAA Rules Education for Faculty at Ohio University: Academics

Aug 21, 2017

(complete pdf with sample travel letter)

NCAA Rules Education for Faculty at Ohio University: Academics

Ohio University is committed to full compliance with all NCAA and Mid-American Conference rules. Below is a summary of rules and policies that relate specifically to academics, course instruction, and faculty members.

Academic Misconduct

NCAA rules govern the eligibility of student-athletes to compete. Several factors affect eligibility, but the most important one is academic performance. In order to be eligible to compete, student-athletes (with only few exceptions) must be full time, maintain NCAA mandated progress toward degree completion, and grade point average. The NCAA has developed a new simplified academic misconduct policy that determines when conduct (either student or institutional) triggers an NCAA violation. The new academic misconduct policy is tied specifically to the institution’s own academic misconduct policy. Please check:

Review carefully Ohio University’s academic misconduct and incident reporting policies. A statement on the instructor’s policy on academic misconduct should be included in the course syllabus (see section IV.A,3e in the Faculty Handbook). If a student-athlete is involved in academic misconduct, they must be treated the same as all other students including if reporting to the Office of Community Standards is warranted. Also review section VIII.F in the Faculty Handbook.

Some examples of faculty conduct that could result in an NCAA violation:

• offer special courses for student-athletes only;
• create assignments for student-athletes that differ from those required of all other students in a class;
• offer student-athletes incompletes or extra credit work unless the opportunities are available to all students, as identified in a course syllabus;
• authorize a course waiver or substitution of academic requirements unless the same would be done for any other student under similar non-athletics-related circumstances;
• authorize a grade change, unless an error has occurred. All grade changes should be for non-athletics-related reasons;
• handle any case of academic dishonesty or other prohibited classroom behavior by student-athletes in a manner any different from which you would handle such behavior by any other student.
Such conduct puts the student-athlete, his/her team, and the University in jeopardy. Not only would the student-athlete be penalized for receiving the assistance, but Ohio University could be guilty of a violation of NCAA rules.

Academic Monitoring

At Ohio University, Academic Progress e-Reports are requested from faculty to provide mid-term grade information about students who are in specific populations (including student-athletes) to the advisors who work with their programs. Faculty members are strongly encouraged to complete these reports in a timely fashion for all such students in their classes. The monitoring of academic progress and performance and class attendance is key to the academic success of these students.

Missed Class Time

According to NCAA by-law, student-athletes are not permitted to miss class time for practice (other than when traveling to an away competition and the practice is in conjunction with the contest). However, there are times when student-athletes must miss class time for competition and competition-related travel. Within the first week of class, student-athletes are required to provide faculty members with a sport travel schedule (see sample travel letter at the end of this document) indicating any class days that will be missed due to competition and competition-related travel. The student-athlete and instructor are encouraged to make any arrangements for accommodation of missed class time as early as possible. It is the responsibility of the student-athlete to notify the faculty member of any changes to that schedule immediately.

When the nature of the course permits make-up opportunities or other accommodations to students for missed class time, those opportunities should be made available for all students whose absences result from University-sponsored events, including athletic competition (see Faculty Handbook sections IV.B.3.and VIII.C.5). Faculty are encouraged to clearly identify a class attendance policy and conditions related to exam make-ups and accommodations for missed class time that apply to all students in their syllabi.

Contact information:

If you have any questions relating to this document, please feel free to contact your Faculty Athletics Representatives: Bob Colvin (593-0198; or Ann Gabriel (593-2019;

Questions specific to NCAA rules compliance/current legislation should be directed to Erik Hildebrand,
Associate Athletic Director, Compliance (593-0987;

Questions specific to academic eligibility or academic monitoring of student-athletes should be directed to Randee Duffy, Sr. Associate Athletic Director, NCAA Eligibility & Student Athlete Success (593-1172;

Updated: August 2017